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08-11-2009 CCMMINUTES REGULAR MEETING – HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 11, 2009 CALL TO ORDER – 5:30 P.M. 1. Mayor Cook called the meeting to order. Members present were Jim Haugen, Bill Arndt, Eric Yost and Chad Czmowski. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Jodi Winters, Attorney. INVOCATION 2. – Karl Kruse, Christ the King Lutheran Church, delivered the invocation. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENTS 4. Mr. Steven Sibbel, 120 Pauls Rd. N.E., commented on the drainage problem on his and other properties from a berm on the neighboring property at 685 Lindy LN N.E. He explained a holding pond was constructed in 2003 which includes a berm. The berm is within 50 feet of his basement. He is requesting to restore the original drainage in the area. Kent Exner, City Engineer, explained he has been meeting with property owners and there are a couple of issues in that area. Street drainage and also property owners drainage is creating problems in the low areas of the neighborhood. He explained the drainage eventually discharges into a pond by the river. The City will look at the storm sewer issues in the neighborhood. Mr. Sibbel stated the berm is creating problems. Mr. Exner stated he will take a look at the street. Discussion followed on the drainage to this property. There was also discussion on removing the berm. Mr. Sibbel reported the request from the neighbors is for a long term solution. Mayor Cook will work with Mr. Exner on this issue. MINUTES 5. (a)REGULARMEETING OF JULY 28, 2009 Motion by Arndt, second by Haugen, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA 6. (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS No reports (b) RESOLUTIONS AND ORDINANCES 1.RESOLUTION NO. 13607 – A RESOLUTION EXTENDING LEASE AGREEMENT WITH STATE OF MINNESOTA, DEPARTMENT OF PUBLIC SAFETY, FOR MOTORCYCLE SKILLS TEST EXAMINATION AREA LOCATED AT ROBERTS PARK 2.ORDINANCE NO. 09-0531 – AN ORDINANCE GRANTING AMERICAN PAYMENT CENTERS THE RIGHT TO CONTINUE THE PLACEMENT OF A PAYMENT CENTER OVER AND ABOVE CERTAIN PROPERTY LOCATED ON PUBLIC PROPERTY AT 111 HASSAN STREET SE (SECOND READING AND ADOPTION) 3.ORDINANCE NO. 09-0532 – AN AMENDMENT TO ZONING ORDINANCE SECTION 154.119, TELEVISION AND RADIO ANTENNAS, TO UPDATE AND REVISE THE STANDARDS AND REQUIREMENTS FOR TELECOMMUNICATION FACILITIES WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (SECOND READING CITY COUNCIL MINUTES –AUGUST 11, 2009 AND ADOPTION) (c)CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR DEAN MAJOR TO OPERATE SWEET CORN STAND IN SUPER 8 PARKING LOT (d)CONSIDERATION FOR APPROVAL OF PARADE PERMIT FOR HUTCHINSON HIGH SCHOOL STUDENT COUNCIL ON OCTOBER 2, 2009 (e)CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR DUCKS UNLIMITED ON SEPTEMBER 9, 2009, AT HUTCHINSON EVENT CENTER (f)CONSIDERATION FOR APPROVAL OF REVISED ASSESSMENT ROLL - LETTING NO. 4, TH PROJECT NO. 09-04 – SA5092 (10 & ELM PROJECT) (g)CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR HUTCHNSON FIRE DEPARTMENT RELIEF ASSOCIATION ON SEPTEMBER 12, 2009, AT HUTCHINSON FIRE STATION (h)CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Arndt , second by Czmowski , to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS – 6:00 P.M. 7. (a)PUBLIC HEARING FOR LES KOUBA PARKWAY IMPROVEMENTS (LETTING NO. 11, PROJECT NO. 09-12) Kent Exner, City Engineer, gave a brief overview of the project and reported staff is requesting that the City move forward with the formal ordering of these improvements. There has been significant input regarding this proposed project and has completed plans/specifications that address the needs or concerns of several stakeholders. He explained the project has been advertised and project documents have been distributed to interested contractors. He stated the established bid opening th and asked the City expedite the receiving of bids from and award of date is Wednesday, August 19 th this project at the August 25 City Council meeting to ensure that construction can be substantially completed this fall. Mr. Exner explained there will be no berming on the Hutchinson Manufacturing south property line. They will install a fence in the future and the City will landscape. Motion by Arndt , second by Cook , to close public hearing. Motion carried unanimously. Motion by Arndt, second by Haugen, to order the improvement for Les Kouba Parkway Improvements (Letting No. 11, Project No. 09-12) . Motion carried unanimously. (b)PUBLIC HEARING TO REVIEW PROPOSED 2010 GENERAL FUND BUDGET Gary Plotz, City Administrator, began the presentation for a voluntary public hearing not mandated by the State for the 2010 General fund budget. He explained the General fund is the general operation fund of the City. He commented on the parameters set and Tax levy adoption and truth in taxation hearing. He explained the Levy process. Mr. Plotz explained the Local Government Aid distribution to cities and counties and the reduction this year and changes in the past years. The City of Hutchinson has made proactive changes for several years. Hutchinson does not use reserves to balance the budget. He commented on the staff changes this year and proposed reorganization. 2 CITY COUNCIL MINUTES –AUGUST 11, 2009 Jeremy Carter, Finance Director, commented on the reduction in hours in two departments. He explained the positive bond rating because of the proactive action and saving reserves. He explained the parameters that have been set through initial workshops and discussions. He reported on the Council not wanting to increase the levy over 5 %. He commented on the adjusted LGA numbers. He also commented on staff level changes, additional insurance costs and transfers from enterprise funds. He presented the preliminary 2010 budget. Mr. Carter reported on the property tax impact comparison and 5 year budget from 2010-2014. Discussion followed on the future of LGA contributions and on the use of the enterprise funds. Motion by Arndt , second by Haugen , to close public hearing. Motion carried unanimously. Mayor Cook asked staff to try to balance the budget for 2011. He encouraged the public to attend the future tax levy meetings. COMMUNICATIONS, REQUESTS AND PETITIONS 8. (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) UNFINISHED BUSINESS 9. NEW BUSINESS 10. (a)DISCUSSION AND APPROVAL TO SEEK ASSISTANCE OF WASHINGTON DELEGATION ON INDUSTRIAL PARK GRANT Miles Seppelt, reported the EDA has been awarded a grant of $950,000 for the Industrial Park development. He explained the process to implement the grant. Part of the process to receive the grant is that City representatives must attend a training session in Chicago. He requested permission for out of state travel for himself, Kent Exner, Gary Plotz and Jeremy Carter. Motion by Czmowski, second by Yost, to authorize the above staff out of state travel to Chicago. Motion carried unanimously. GOVERNANCE 11. (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a)FIRE DEPARMENT MONTHLY REPORT FOR JULY 2009 (b)PUBLIC LIBRARY BOARD MINUTES FROM JUNE 29, 2009 (c)LIQUOR HUTCH FINANCIAL REPORT FOR JULY 2009 (d)PLANING/ZONING/BUILDING DEPARTMENT MONTHLY REPORT FOR JUNE 2009 (e)RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM AUGUST 4, 2009 Mr. Exner explained the contract agreement with Utilities and the fact that the agreement has ended. He reported on the need for City staff hours to complete monthly meter readings. (f)PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM JUNE 1, 2009 MISCELLANEOUS 12. 3 CITY COUNCIL MINUTES –AUGUST 11, 2009 Haugen – Thanked Miles and his staff for the work done to receive the grant. Arndt – Reminded everyone that the McLeod County Fair and Garlic Festival will be coming soon to the fairgrounds. Plotz – Congratulated Mr. Seppelt. He explained the Council should discuss follow-up of the sewer and water budget and rate adjustments and asked to set another meeting and target meeting date and percentages. Motion by Czmowski, second by Yost to approve. Motion carried unanimously. th Exner – Commented on finalizing bonding for the year at the August 25 meeting. He stated the grant dollars play out for the industrial park. ADJOURN 13. Motion by Arndt, second by Haugen, to adjourn at 7:00 p.m. Motion carried unanimously. 4