03-25-2008 CCMMINUTES
REGULAR MEETING – HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 25, 2008
CALL TO ORDER – 5:30 P.M.
1.
Mayor Cook called the meeting to order. Members present were Casey Stotts, Kay Peterson, Bill Arndt and Jim
Haugen. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora,
City Attorney.
INVOCATION
2. – Rev. Randy Freund, Faith Lutheran Church, delivered the invocation.
PLEDGE OF ALLEGIANCE
3.
PUBLIC COMMENTS
4.
Police Chief Dan Hatten recognized two citizens that had aided a domestic violence victim. Joseph Perelli
and Gary Smith detained a male suspect for the police after witnessing a domestic altercation. Chief Hatten
publicly recognized the two individuals for their bravery and outstanding citizenry.
MINUTES
5.
(a)REGULARMEETING OF MARCH 11, 2008
Motion by Haugen, second by Arndt, to approve the minutes as presented. Motion carried unanimously.
CONSENT AGENDA
6.
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1.PLANNING COMMISSION MINUTES FROM FEBRUARY 19, 2008
2. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
FEBRUARY 19, 2008
3. CITY OF HUTCHINSON FINANCIAL REPORT FOR FEBRUARY 2008
4. CITY OF HUTCHINSON INVESTMENT REPORT FOR FEBRUARY 2008
(b)RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13370 – RESOLUTION FOR PURCHASE (CRACK SEALANT AND
BIODIESEL)
2. ORDINANCE NO. 08-0497 – AN ORDINANCE TO AMEND THE HUTCHINSON CITY CODE
CHAPTER 54 AMENDING LANGUAGE IN SECTION 54.2 STORMWATER MANAGEMENT
PLAN APPROVAL STANDARDS (SECOND READING AND ADOPTION)
3. ORDINANCE NO. 08-0498 – AN ORDINANCE AMENDING HUTCHINSON CITY CODE
SECTION 72.06(E) PERTAINING TO TRUCK PARKING RESTRICTIONS (SECOND READING
AND ADOPTION)
(c) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF PRELIMINARY AND FINAL ONE-LOT PLAT OF PEACE LUTHERAN
ADDITION, CONDITIONAL USE PERMIT TO ALLOW EXPANSION OF THE CHURCH, AND
SETBACK VARIANCE REQUESTED BY PEACE LUTHERAN CHURCH, 400 FRANKLIN
STREET SW WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION NO. 13358)
CITY COUNCIL MINUTES – MARCH 25, 2008
2. CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF HUNSTAD ADDITION
TH
REQUESTED BY DAVE HUNSTAD TO COMBINE TWO LOTS LOCATED ON 13 AVENUE
NW WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION NO. 13359)
3. CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT POLE TYPE AIRCRAFT
HANGARS IN THE INDUSTRIAL/COMMERCIAL DISTRICT LOCATED AT THE HUTCHINSON
AIRPORT REQUESTED BY CITY OF HUTCHINSON MUNICIPAL AIRPORT WITH
FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO.
13360)
4. CONSIDERATION OF LOT SPLIT AND CONDITIONAL USE PERMIT TO AMEND THE
PLANNED DEVELOPMENT DISTRICT FOR CONSTRUCTION OF TWIN HOME LOCATED AT
530/534 HILLTOP DRIVE NE SUBMITTED BY CROW RIVER HABITAT FOR HUMANITY WITH
FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO.
13361)
5. CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY AUDREY HOLLATZ TO
ALLOW SPECIAL EVENTS BY RESERVATION IN THE MEDIUM DENSITY RESIDENTIAL
DISTRICT LOCATED AT 325 HASSAN STREET SE WITH FAVORABLE PLANNING
COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13362)
6. CONSIDERATION OF STREET RIGHT OF WAY PLAT NO. 10 (ENERGY PARK DRIVE)
SUBMITTED BY HUTCHINSON ECONOMIC DEVELOPMENT WITH FAVORABLE PLANNING
COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13363)
Motion by Arndt, second by Stotts, to approve Items 6(a) through 6(c) of the consent agenda. Motion
carried unanimously.
(d) APPOINTMENTS/REAPPOINTMENTS TO BOARDS/COMMISSIONS
- REAPPOINT BILL ARNDT TO THE JOINT PLANNING BOARD FOR 2008
- REAPPOINT FARID CURRIMBHOY TO THE PLANNING COMMISSION TO MARCH 2013
- REAPPOINT JOHN AND JUNE LYMAN TO THE SENIOR ADVISORY BOARD TO JANUARY 2011
- APPOINT CARROL OLSON TO THE SENIOR ADVISORY BOARD TO JANUARY 2011
(e) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NOS. 3 & 4 - LETTING NO. 4, PROJECT
NO. 07-04 (WASTEWATER TREATMENT FACILITY IMPROVEMENTS)
(f) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2008 PAVEMENT MANAGEMENT PROGRAM
PHASE 1 PROJECT (LETTING NO. 4, PROJECT NO. 08-04)
(g) CONSIDERATION FOR APPROVAL OF ITEMS RELATED TO WASTEWATER TREATMENT
FACILITY – DRIVE UPGRADE FOR EXISTING BELT FILTER PRESSES PROJECT (LETTING NO.
15, PROJECT NO. 08-18)
(h) CONSIDERATION FOR APPROVAL OF PURCHASE AGREEMENT WITH STEPHEN E. LEE FOR
PROPERTY ACQUISITION RELATED TO THE NORTHEAST TRUNK STORM SEWER PHASE 2
PROJECT (LETTING NO. 2, PROJECT NO. 08-02)
(i) CONSIDERATION FOR APPROVAL OF ADOPTING CITY OF HUTCHINSON 2008 FEE SCHEDULE
REVISION
(j) CONSIDERATION FOR APPROVAL OF ITEMS RELATED TO AIRPORT RUNWAY SAFETY
IMPROVEMENT PROJECT (LETTING NO. 14, PROJECT NO. 08-17)
(k) CONSIDERATION FOR APPROVAL OF LEASE AGREEMENT FOR PRIVATE COMMERCIAL
HANGAR WITH AJA AVIATION, LLC
(l) CONSIDERATION FOR APPROVAL OF TEMPORARY RECYCLING PERMIT FOR CAN MAN
RECYCLING INC.
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CITY COUNCIL MINUTES – MARCH 25, 2008
(m) ON-SALE 3.2 MALT LIQUOR LICENSE RENEWALS
.
HUTCHINSON HUSKIES BASEBALL ASSOCIATION
SKY VENTURES (PIZZA HUT)
(n)OFF-SALE 3.2 MALT LIQUOR LICENSE RENEWALS
COBORN’S INC – CASHWISE
SPEEDWAY SUPERAMERICA
ERICKSON’S DIVERSIFIED CORPORATION (ECONO FOODS)
CATTOOR OIL COMPANY – SINCLAIR GAS STATION
WALMART SUPERCENTER
(o) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Items 6(h) and 6(k) were pulled for separate discussion.
Motion by Peterson, second by Stotts, to approve consent agenda with the exception of the items noted
above. Motion carried unanimously.
Item 6(h) had further discussion. Kent Exner, City Engineer, noted that the purchase agreement on the Lee
property acquisition had been modified. These revisions include removing standard language pertaining to
subdividing and damages. Mr. Exner noted that the seller will not be subdividing the property and the City
will be following the transaction. Marc Sebora, City Attorney, noted that he has reviewed the changes and
everything is acceptable. Mr. Exner described the project that this property is being acquired for, which is
the installation of a large ponding system and extension of a large pipe.
Motion by Stotts, second by Peterson, to approve Item 6(h). Motion carried unanimously.
Item 6(k) had further discussion. Mayor Cook noted that no price was listed in the lease agreement. John
Olson, Public Works Manager, noted that the Airport Commission met on March 20, 2008, and had agreed
upon a price of $.104 per square foot for commercial property.
Motion by Haugen, second by Arndt, to approve Item 6(k). Motion carried unanimously.
PUBLIC HEARINGS – 6:00 P.M. - NONE
7.
COMMUNICATIONS, REQUESTS AND PETITIONS
8.
(a) UPDATE ON CITY INVESTMENTS – KEN MERRILL, FINANCE DIRECTOR
Ken Merrill, Finance Director, presented before the Council. Mr. Merrill reviewed the investments the City
currently has in place. The interest rates currently range from 4.0% - 6.0%. Mr. Merrill also reviewed the
statutory guidelines the City must follow related to the investments.
(b) UPDATE ON BOND MARKET – STEVE APFELBACHER, EHLERS & ASSOCIATES
Steve Apfelbacher, Ehlers & Associates, presented before the Council. Mr. Apfelbacher provided an update
to the Council on municipal bond markets as the City prepares for the 2008 bond sale. Mr. Apfelbacher
further reviewed the current market conditions and general information related to debt management issues.
The current market conditions will not impact the City.
UNFINISHED BUSINESS
9.
(a)CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 08-0495 – AN ORDINANCE EXTENDING
ON-SALE INTOXICATING LIQUOR SALES TO 2:00 A.M. (WAIVE FIRST READING AND SET
SECOND READING AND ADOPTION FOR APRIL 8, 2008)
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CITY COUNCIL MINUTES – MARCH 25, 2008
Chief Dan Hatten presented before the Council. Chief Hatten noted that, at the Council’s request, he
conducted a survey of surrounding communities researching the hours of their liquor sales. There are
currently no other restaurants/bars in McLeod County that sell liquor until 2:00 a.m. There is one
establishment in Meeker County that sells liquor until 2:00 a.m. and there are several establishments that sell
until 2:00 a.m. in Carver County. Chief Hatten found during the survey that the additional hour in sales did
increase the work load for the law enforcement agencies of those cities.
Council Member Stotts noted that historically Hutchinson has compared itself to suburbs and then noted that
several establishments stay open until 2:00 a.m. in Carver County. Council Member Stotts proposed
extending the hours for a six-month timeframe and then re-evaluate what types of issues occur during that
time frame. Mayor Cook stated that he did not see an urgency in extending the hours and there is no
competitive reason to do so. Council Member Haugen stated that he was favorable to a short-term trial of
this and re-evaluate it following.
Motion by Stotts, second by Haugen, to try a six-month trial and re-evaluate following that time frame.
Mark Landreville, Lamplighter Lounge II, presented before the Council. Mr. Landreville noted the other
communities that allow 2:00 a.m. sales and he also provided other reasonings as to extending the hours.
Arlen Kirchoff, 885 Otter Street SW, presented before the Council. Mr. Kirchoff noted that he considered a
risk analysis of the best and worst of what would happen if liquor sales were extended. Mr. Kirchoff feels
that if the liquor sale hours were extended that there could be more accidents and more DWIs. He urged the
Council not to consider this ordinance. It appears that there is some confusion with when the last sale of
liquor can be made and when guests have to leave establishments. Roll call vote: Haugen – aye; Arndt –
nay; Peterson – aye; Stotts – aye; Cook – nay. Motion carried 3 to 2. A second reading of the ordinance
will be held at the April 8, 2008, City Council meeting.
NEW BUSINESS
10.
(a) CONSIDERATION FOR APPROVAL OF UPDATED CITY SPECIAL ASSESSMENT POLICY
Kent Exner, City Engineer, presented before the Council. Mr. Exner requested that this item be tabled until
the next meeting to allow for more discussion at an upcoming Resource Allocation Committee meeting.
Motion by Stotts, second by Cook, to table this item to April 8, 2008. Motion carried unanimously.
(b) PRESENTATION OF INFORMATION TECHNOLOGY - GIS 2007 YEAR END REPORT
Tom Kloss, Information Technology Director, presented before the Council. Mr. Kloss provided a hands-on
demonstration on document imaging and GIS. Mr. Kloss also reviewed upcoming projects and goals for the
future.
(c) PRESENTATION OF ECONOMIC DEVELOPMENT AUTHORITY 2007 YEAR END REPORT
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt provided an overview of the
projects worked on by the EDA in 2007. These include Warrior Manufacturing, Customer Elation Call
Center, loan fund buildup, researching renewable energy/bioscience projects, Energy Park development,
Cenex redevelopment, McLeod County EDA, business incubator development and downtown development.
MISCELLANEOUS
11.
Gary Plotz – Mr. Plotz noted that one of the objectives set earlier this year was to balance the 2009 budget.
Approximately $600,000 needs to be adjusted to balance the budget. A management staff meeting was
held today and each department is to attempt to reduce their budget by 8% and identify what sort of
ramifications that holds. Other lists of reductions will be put together for the Council’s review. Council
Member Stotts noted that all items need to be considered and nothing should be considered sacred.
Kent Exner – Mr. Exner noted that a meeting is going to be held with the City of Glencoe and McLeod
County regarding the future of Hwy 212. This meeting will be held April 3 at 10:00 a.m. at the HATS
facility. Mayor Cook and Council Member Arndt will be attending this meeting.
Mr. Exner also reviewed activities that will be occurring at the Crow River Dam.
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CITY COUNCIL MINUTES – MARCH 25, 2008
Mayor Cook – Mayor Cook noted that he is attending a House LGA hearing tomorrow on a unified bill.
Mayor Cook also noted that a McLeod For Tomorrow meeting is being held on April 3, 2008. The
meeting begins at 1:00 p.m. at the Brownton Community Center. The state demographer and MnDOT
representatives will be in attendance.
Motion by Haugen, second by Peterson, to set April 3, 2008, from 1:00 – 4:00 p.m. as a public meeting for
the McLeod For Tomorrow meeting at the Brownton Community Center. Motion carried unanimously.
ADJOURN
12.
Motion by Arndt, second by Stotts, to adjourn at 7:30 p.m. Motion carried unanimously.
ATTEST:
_______________________________________ _____________________________________
Steven W. Cook Gary D. Plotz
Mayor City Administrator
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