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01-02-2008 CCM MINUTES HUTCHINSON CITY COUNCIL SPECIAL ORGANIZATIONAL MEETING WEDNESDAY, JANUARY 2, 2008, 9:00 A.M. – 9:00 A.M. 1.CALL TO ORDER Mayor Steve Cook called the meeting to order. Members present were Jim Haugen, Casey Stotts, Kay Peterson and Bill Arndt. Others present were Gary Plotz, City Administrator and Marc Sebora, City Attorney. 2. CONSENT AGENDA (a)RESOLUTIONS 1.RESOLUTION NO. 13332 – DESIGNATING OFFICIAL NEWSPAPER AS HUTCHINSON LEADER 2.RESOLUTION NO. 13333 – APPOINTING GARY PLOTZ AS CITY ADMINISTRATOR FOR 2008 3.RESOLUTION NO. 13334 – DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS 4.RESOLUTION NO. 13328 – RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA 5.RESOLUTION NO. 13329 – RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST MINNESOTA BANK OF HUTCHINSON, MINNESOTA 6.RESOLUTION NO. 13330 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM MIDCOUNTRY BANK OF HUTCHINSON, MINNESOTA 7.RESOLUTION NO. 13331 – RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM WELLS FARGO BANK OF HUTCHINSON, MINNESOTA (b) CONSIDERATION OF 2008 CITY CALENDAR Motion by Arndt, second by Haugen, to approve the consent agenda. Motion carried unanimously. 3. OLD BUSINESS 4. NEW BUSINESS (a)SELECTION OF COUNCIL’S VICE PRESIDENT – Bill Arndt Motion by Stotts, second by Peterson, to select Bill Arndt as the City Council Vice President. (b)DESIGNATION OF COUNCIL REPRESENTATIVES: 1.AIRPORT COMMISSION – Steve Cook 2. CREEKSIDE ADVISORY BOARD – Casey Stotts and Bill Arndt 3. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD (EDA) – Jim Haugen and Casey Stotts 4.HUTCHINSON HOUSING, INC. (HRA) – Casey Stotts 5.LIBRARY BOARD – Kay Peterson Organizational Meeting Minutes – January 2, 2008 6.MID-MINNESOTA COMMISSION – Bill Arndt 7.PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD – Bill Arndt 8.PLANNING COMMISSION – Jim Haugen 9.HUTCHINSON SAFETY COUNCIL – Bill Arndt 10.TELECOMMUNICATIONS COMMISSION – Steve Cook 11.WAGE COMMITTEE – Jim Haugen and Kay Peterson Motion by Haugen, second by Peterson to ratify Mayor’s appointments. Motion carried unanimously. OTHER APPOINTMENTS (c) 1. 2008 FIRE DEPARTMENT OFFICERS Assistant Chief – Casey Stotts Battalion Chief – Jim Popp Battalion Chief – Mike Craig Lieutenant – Randy Abelson Lieutenant – Tom Wurzberger Lieutenant – Open Lieutenant – Mike Schumann Safety Officer - Jeff Shufelt Motion by Peterson, second by Arndt, with Stotts abstaining, to ratify Mayor’s appointment. Motion carried unanimously. 2. HUTCHINSON HEALTH CARE BOARD Kay Peterson – One year term Steve Cook – Two year term Sherry Ristau - Three year term Mayor Cook noted that he will be recommending changes to the above-mentioned appointments after having conversations with Mary Ellen Wells. He had felt that by appointing him on the board he could provide knowledge and insight to the board. Kay Peterson – One year term Sherry Ristau – Two year term Mike Cannon- Three year term Motion by Stotts, second by Arndt, with Peterson abstaining to ratify Mayor’s appointments 3. PUBLIC ARTS COMMISSION – Jim Haugen Motion by Arndt, second by Peterson, to ratify Mayor’s appointment. CONSIDERATION OF ACCEPTANCE OF MEMBERSHIP RIGHTS IN HUTCHINSON (d) HEALTH CARE BOARD GOVERNANCE City Attorney Marc Sebora explained that as part of the transfer of Hutchinson Area Health Care to a private, non-profit organization, the by-laws Motion by Arndt, second by Haugen, to approve accepting ……. Organizational Meeting Minutes – January 2, 2008 BRIEF OVERVIEW OF COUNCIL MEMBER RESPONSIBILITIES – MARC SEBORA, (e) CITY ATTORNEY City Attorney Marc Sebora provided a brief overview presentation on the Open Meeting Law. Topics included chance meetings, serial meetings and the penalties for intentional offenses. Attorney Sebora also reviewed the subjects of conflicts of interest and data practices. CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOP FOR (f) JANUARY 8, 2008, TO DISCUSS ALTERNATIVE ENERGY/MORE EFFICIENT VEHICLES Council Member Haugen also noted that an energy audit was conducted a few years ago and he would like the recommendation presented to the Council at this workshop. It was suggested to move this workshop to the first Council meeting date in February to allow staff more time to put together the information from the audit. Council Member Stotts noted that the HRA used a consultant free of charge recently to conduct an audit of some of their property. He will find out more information on that. Motion by Haugen, second by Arndt, to approve setting Council workshop for 4:00 p.m. on February 12, 2008, at the City Center. Motion carried unanimously. CONSIDERATION FOR APPROVAL OF SETTING POLICY GOVERNANCE (g) WORKSHOP FOR JANUARY 25, 2008, AT HUTCHINSON EVENT CENTER This workshop will be from 8:00 a.m. – 4:00 p.m. Invitations to other governmental entities and non-profit organizations will be sent out to include them on the workshop. Motion by Peterson, second by Arndt, to approve setting policy governance workshop for 8:00 a.m. – 4:00 p.m. on January 25, 2008, at the Event Center. CONSIDERATION FOR APPROVAL OF SETTING LEADER BACK DOOR PARTY AS (h) PUBLIC MEETING Motion by Stotts, second by Peterson, to set the Leader Back Door Party for January 4, 2008, at 5:00 p.m. at the American Legion. Motion carried unanimously. Mary Ellen Wells, Hutchinson Area Health Care President, thanked the mayor and Council for their work on the transition of Hutchinson Area Health Care to a private entity. Ms. Wells noted that this year will be a year of transition. She further noted that new boards/committees will be formed in which community input will be sought. Mayor Cook recommended having Paul Torgerson, special counsel on hospital privatization, come out and provide a training to new appointees to the Hutchinson Health Care Board and how it differs from the previous public board. The presentation could then be taped and provided to new appointees in the future. 5.ADJOURNMENT Motion by Arndt, second Haugen, to adjourn at 9:40 a.m. Motion carried unanimously.