02-28-2007 CCMMINUTES
REGULAR MEETING – HUTCHINSON CITY COUNCIL
TUESDAY, FEBRUARY 28, 2007
CALL TO ORDER – 5:30 P.M.
1.
Mayor Protem Bill Arndt called the meeting to order. Members present were Jim Haugen and Casey Stotts.
Members absent were Mayor Steve Cook and Kay Peterson. Others present were Gary Plotz, City
Administrator, Jody Winters, Acting City Attorney.
INVOCATION
2. – Rev. Mick Murphy, Oak Heights Covenant Church, delivered the invocation.
PLEDGE OF ALLEGIANCE
3.
PUBLIC COMMENTS
4.
Mayor Protem Arndt congratulated Gary Plotz, City Administrator, on his 30 years of service to the City of
Hutchinson. A letter of gratitude written by Mayor Cook was read by Mayor Protem Bill Arndt.
Elaine Black commented on Gary Plotz’s years of service to the City of Hutchinson and congratulated Gary
on all of his years of dedication.
MINUTES
5.
(a)REGULARMEETING OF FEBRUARY 13, 2007
Motion by Stotts, second by Haugen, to approve the minutes as presented. Motion carried unanimously.
CONSENT AGENDA
6.
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1.PLANNING COMMISSION MINUTES FROM JANUARY 16, 2007
2.CITY OF HUTCHINSON INVESTMENT REPORT FOR JANUARY 2007
3.CITY OF HUTCHINSON FINANCIAL REPORT FOR JANUARY 2007
(b)RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13146 – RESOLUTION FOR PURCHASE (MOSQUITO CONTROL AND
CONTOUR MAPS)
(c)PLANNING COMMISSION ITEMS
1. CONSIDERATION OF A FIVE-LOT PRELIMINARY PLAT TO BE KNOWN AS EXCELSIOR
ADDITION AND A VARIANCE TO REDUCE LOT DEPTH ON TWO LOTS LOCATED EAST OF
ROTARY PARK SUBMITTED BY JEFF MUNSELL WITH FAVORABLE PLANNING
COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13137)
2. CONSIDERATION OF A REQUEST TO REZONE PROPERTY FROM R2 TO C5 LOCATED AT
TH
267 4 AVENUE NW FOR CHANGE OF USE FROM CHURCH TO PROFESSIONAL OFFICE
BUILDING WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION NO. 13138 AND WAIVE FIRST READING AND SET SECOND READING AND
ADOPTION OF ORDINANCE NO. 07-0458 FOR MARCH 13, 2007)
3. CONSIDERATION OF A CONDITIONAL USE PERMIT AND SITE PLAN TO CONSTRUCT A
DRIVE-UP BANK FACILITY LOCATED IN THE I/C DISTRICT AT 745 HWY 7 WEST
SUBMITTED BY HOME STATE BANK WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT RESOLUTION NO. 13139)
4. CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW A USED AUTOMOBILE
BUSINESS TEMPORARILY IN THE GATEWAY DISTRICT LOCATED AT 16919 HWY 7 EAST
SUBMITTED BY JAMIE EMANS, EMANS AUTO SALES, WITH FAVORABLE PLANNING
CITY COUNCIL MINUTES – FEBRUARY 28, 2007
COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13140)
5. CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW A SIGN SHOP TO BE
RD
LOCATED IN THE C5 DISTRICT LOCATED AT 225 3 AVENUE NW SUBMITTED BY DAVE
WEGSCHIED WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION NO. 13141)
6. CONSIDERATION OF A LOT SPLIT AND VARIANCE SUBMITTED BY THE CITY OF
HUTCHINSON FOR CONSTRUCTION OF A TUNNEL AND TRAIL LOCATED ON THE
HISTORICAL SOCIETY PROPERTY WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT RESOLUTION NO. 13142)
(d)CONSIDERATION FOR APPROVAL OF TOBACCO LICENSE FOR MAIN STREET SPORTS BAR,
INC.
(e)CONSIDERATION FOR APPROVAL OF SETTING BOARD OF REVIEW HEARING FOR MAY 2,
2007, AT HUTCHINSON CITY CENTER
(f)CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR THE 3M CLUB
ON APRIL 27, 2007, AT THE 3M CLUB BUILDING
(g)CONSIDERATION FOR APPROVAL OF MASSAGE LICENSE FOR MELISSA KUZMA LOCATED
AT 572 JUUL ROAD SW
(h)CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO. 6 –
LETTING NO. 2, PROJECT NO. 06-02 (WATER TREATMENT PLANT)
(i)CONSIDERATION FOR APPROVAL OF ENGINEERING SERVICES AGREEMENT WITH OTTO
ASSOCIATES FOR NORTHEAST TRUNK STORM SEWER PROJECT
(j)CONSIDERATION FOR APPROVAL OF PLANS AND SPECIFICATIONS AND ADVERTISING FOR
BIDS FOR WASTEWATER TREATMENT FACILITY IMPROVEMENTS – LETTING NO. 4, PROJECT
NO. 07-04
(k)CONSIDERATION FOR APPROVAL OF MOSQUITO CONTROL SERVICES AGREEMENT
(l)CONSIDERATION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR AMERICAN
LEGION POST 96 ON APRIL 14, 2007, AT THE MCLEOD COUNTY FAIRGROUNDS
(m)CONSIDERATION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR MCLEOD COUNTY
VOITURE 414 40 & 8 FOR MARCH 31, 2007, AT THE MCLEOD COUNTY FAIRGROUNDS
Motion by Stotts, second by Haugen, to approve the consent agenda. Motion carried unanimously.
PUBLIC HEARINGS – 6:00 P.M. - NONE
7.
COMMUNICATIONS, REQUESTS AND PETITIONS
8.
(a) PRESENTATION OF INFORMATION TECHNOLOGY 2006 YEAR-END REPORT
Tom Kloss, Information Technology Director, presented before the Council. Mr. Kloss provided a report on
the 2006 accomplishments of the department, including those related to the network and GIS.
UNFINISHED BUSINESS
9.
(a)CONSIDERATION FOR APPROVAL OF FRANCHISE AGREEMENT WITH AQUARIA PETS FOR
BICYCLE RACK IN THE PUBLIC RIGHT-OF-WAY
Rebecca Bowers, Planning Director, presented before the Council. Ms. Bowers explained that at the last
Council meeting this item was up for consideration, however the Council tabled the item to research other
bike rack designs. Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that
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CITY COUNCIL MINUTES – FEBRUARY 28, 2007
the Hutchinson Downtown Association had been dealing with the issue of bicycle racks on Main Street. A
prototype design has been found that takes less space on the right-of-way, yet keeps the bicycles protected.
This prototype will be tested in front of Outdoor Motion this summer and if it works well, an identical one
will be placed in front of Aquaria Pets. These racks will then be City bicycle racks and franchise
agreements will no longer be necessary.
Motion by Haugen, second by Stotts, to approve franchise agreement with Aquaria Pets for bicycle rack in
the public right-of-way. Motion carried unanimously.
NEW BUSINESS
10.
(a) CONSIDERATION FOR APPROVAL OF REQUESTS BY HUTCHINSON JAYCEE WATER
CARNIVAL COMMITTEE
Scott Ziegler, Jaycee Water Carnival Commodore, presented before the Council. Mr. Ziegler stated that the
Water Carnival Committee is requesting to move the Midway Carnival to the downtown area. The main
reason is due to the fact that many carnivals that have been serving the Jaycees have not seen a lot of
st
business at the fairgrounds. The proposal is to move the Midway to 1 Avenue between Library Square and
101 Park Place. This location has been reviewed with the Hutchinson Police Department and tenants of 101
Park Place and the comments were mostly favorable for this location. The Water Carnival Committee is
also proposing to move the Teddy Bear Band performance, Kiddie Day Parade, and Junior Royalty
Coronation to Library Square.
Motion by Stotts, second by Haugen, to approve requests by Hutchinson Jaycee Water Carnival committee.
Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF ORDINANCE AMENDMENT SPECIFYING ACCESSORY
BUILDING REQUIREMENTS AND SECONDARY ACCESS DRIVES ON DOUBLE FRONTAGE
LOTS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST
READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 07-0459 FOR
MARCH 13, 2007)
Rebecca Bowers, Planning Director, presented before the Council. Ms. Bowers explained that staff has been
assessing access drives on double frontage lots (or through lots) for several months. Concerns over
appearance and secondary access have been raised regarding detached garages in the rear yards of double
frontage lots. Double frontage lots are those properties with streets on both the front and rear yards. The
proposed ordinance addresses concerns raised regarding access and appearance and does not allow direct
access to the public right of way through the rear or side yard of double-frontage lots located on any
collectors or arterial roadways, except for properties platted prior to 1988.
Motion by Stotts, second by Haugen, to waive first reading and set second reading and adoption of
Ordinance No. 07-0459 for March 13, 2007. Motion carried unanimously.
(c) CONSIDERATION FOR APPROVAL OF PERSONNEL POLICY UPDATES
Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing presented three
resolutions for consideration which would revise the City of Hutchinson Employee Handbook, the Sexual
Harassment Prevention Policy and the Respectful Workplace Policy. The amended Personnel Policy
specifically includes the paid-per-call firefighters unless specifically excluded in the various sections of the
policy.
Motion by Haugen, second by Stotts, to approve personnel policy updates. Motion carried unanimously.
(d) CONSIDERATION FOR APPROVAL BUDGETING FOR OUTCOME RESULT STATEMENTS
Dolf Moon, PRCE Director, presented before the Council. Mr. Moon reviewed the result statements that
were developed from the Budgeting for Outcomes process. These statements were created based on
feedback generated by City focus groups. These statements will guide the next phases of this process.
These statements relate to City Government, Public Safety, Environment, Strong Economy, Mobility,
Healthy Citizens and Education.
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CITY COUNCIL MINUTES – FEBRUARY 28, 2007
Council Member Stotts commented that there was much citizen involvement with the creation of these
statements that were created through the focus groups.
Motion by Stotts, second by Haugen, to approve budgeting for outcome result statements. Motion carried
unanimously.
(e) CONSIDERATION FOR APPROVAL OF RESOLUTION OPPOSING WINE-IN-GROCERY BILL
Gary Plotz, City Administrator, noted that for several years, a bill has been proposed to the legislature to
allow for the sale of wine in grocery stores. The Municipal Beverage Association, as well as the
municipally-owned liquor store, opposes this bill for reasons outlined in the resolution. This resolution will
be forwarded to the City’s local legislators
Motion by Haugen, second by Stotts, to approve Resolution No. 13145 opposing wine-in-grocery bill.
Motion carried unanimously.
(f) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13144 – A RESOLUTION OF SUPPORT
CONCERNING EFFORT TO SECURE STATE BONDING TO FURTHER DEVELOP THE LUCE LINE
TRAIL
Gary Plotz, City Administrator, noted that in past years the Council has taken favorable action to support
this bill as written by the City’s state senator, Steve Dille. It is being requested again.
Motion by Stotts, second by Haugen, to approve Resolution No. 13144 in support concerning effort to
secure state bonding to further develop the Luce Line Trail. Motion carried unanimously.
(g) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13143 – A RESOLUTION IN SUPPORT
OF THE 2007 FREEDOM TO BREATHE ACT
Gary Plotz, City Administrator, noted that there are several bills currently in the legislature that are being
proposed that will not allow smoking in the work place.
Motion by Haugen, second by Stotts, to approve Resolution No. 13143 in support of the 2007 Freedom to
Breathe Act. Motion carried unanimously.
(h) DISCUSSION OF COUNCIL REPRESENTATION ON THE RESOURCE ALLOCATION COMMITTEE
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the Resource
Allocation Committee thoroughly reviews project scopes/timeframes and the funding alternatives to
complete projects. Historically, the committee has included the City Administrator, Finance Director, PZB
Director, PRCE Director, public works representatives and two Council Members. Mayor Cook has shown
interest in serving on this committee. Council Member Arndt volunteered to serve on the Resource
Allocation Committee.
MISCELLANEOUS
11.
(a)COMMUNICATIONS
1.Requests by Hutchinson Area Health Care
(a)Request expenditure of $150,000 to remodel the inpatient Mental Health Unit at Hutchinson Area
Health Care
Motion by Haugen, second by Stotts, to approve expending $150,000 to remodel the inpatient
Mental Health Unit as requested by Hutchinson Area Health Care. Motion carried unanimously.
(b) Request to appoint Mike Cannon to the HAHC Board, to replace Steve Snapp who has resigned.
Motion by Haugen, second by Stotts, to approve appointing Mike Cannon to the HAHC Board,
replacing Steve Snapp. Motion carried unanimously.
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CITY COUNCIL MINUTES – FEBRUARY 28, 2007
John Olson – John Olson requested moving the Council Workshop time on March 13, 2007, from 4:00 p.m.
to 3:30 p.m. in order to allow time to discuss both the Crow River Dam project and the SW Ring Road
project.
Motion by Haugen, second Stotts, to move the workshop to 3:30 p.m. on March 13, 2007. Motion carried
unanimously.
John Olson also noted that a Hwy 15 Coalition meeting is being held at 10:00 a.m. at the Event Center on
March 1, 2007.
Motion by Haugen, second by Stotts, to approve setting the Hwy 15 Coalition meeting as a public meeting.
Motion carried unanimously.
Casey Stotts – Council Member Stotts noted that the City has excess funds left in the general fund, and he
wants the public to be made aware that before that money is allocated to anything, he wishes to receive
public input on the use of them.
Ken Merrill – Mr. Merrill updated the Council/public on the implementation of the new water/sewer/refuse
rates for 2007. Mr. Merrill explained how the sewer rates are calculated. Mr. Merrill reviewed some of the
services the City provides to residents when it comes to water issues, such as leaks in a toilet or water
softener. Mr. Merrill also noted that water meter reading dates were adjusted somewhat with this last billing
cycle.
CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
12.
Motion by Stotts, second by Haugen, to approve claims, appropriations and contract payments. Motion
carried unanimously.
ADJOURN
13.
Motion by Arndt, second by Stotts, to adjourn at 6:50 p.m. Motion carried unanimously.
ATTEST:
_______________________________________ _____________________________________
Steven W. Cook Gary D. Plotz
Mayor City Administrator
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