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02-13-2007 CCMMINUTES REGULAR MEETING – HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 13, 2007 CALL TO ORDER – 5:30 P.M. 1. Mayor Steve Cook called the meeting to order. Members present were Jim Haugen, Casey Stotts, and Bill Arndt. Member absent was Kay Peterson. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. INVOCATION 2. – Rev. Mick Murphy, Oak Heights Covenant Church, delivered the invocation. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENTS 4. MINUTES 5. (a)REGULARMEETING OF JANUARY 23, 2007 Motion by Arndt, second by Haugen, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA 6. (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1.FIRE DEPARTMENT MONTHLY REPORT FOR JANUARY 2007 2.PUBLIC LIBRARY BOARD MINUTES FROM NOVEMBER 27, 2006 3.PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM NOVEMBER 16, 2006 4.PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM NOVEMBER 6, 2006, AND DECEMBER 4, 2006 5.BUILDING DEPARTMENT MONTHLY REPORT FOR JANUARY 2007 6.HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR DECEMBER 2006 7.HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR DECEMBER 2006 (b)RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13134 - RESOLUTION REQUESTING COMPREHENSIVE ROAD AND TRANSIT FUNDING IN 2007 2. RESOLUTION NO. 13136 - RESOLUTION FOR PURCHASE (FURNITURE, UTILITY TRACTOR, CLARIFIER SCRUBBERS, BIOSOLIDS DRYER OPERATIONS, MANURE SPREADER, COLORANT, BIODIESEL) 3. ORDINANCE NO. 07-0454 – AN ORDINANCE VACTING EASEMENTS LOCATED IN FRASER’S SUBDIVISION (SECOND READING AND ADOPTION) 4.ORDINANCE NO. 07-0455 – AN ORDINANCE VACATING EASEMENTS FOR CONSTRUCTION OF ATTACHED TOWNHOMES LOCATED IN SOUTHFORK RIDGE THIRD ADDITION (SECOND READING AND ADOPTION) 5. ORDINANCE NO. 07-0456 – AN ORDINANCE ADOPTING CITY OF HUTCHINSON 2007 FEE SCHEDULE (SECOND READING AND ADOPTION) (c)CONSIDERATION FOR APPROVAL OF MASSAGE LICENSE FOR WENDY SCHIERMAN, DBA GENESIS SALON & ENSOSPA (d)CONSIDERATION FOR APPROVAL OF PROPOSED AMENDMENTS TO CEMETERY RULES & CITY COUNCIL MINUTES – FEBRUARY 13, 2007 REGULATIONS (e)CONSIDERATION FOR APPROVAL OF PROPERTY ASSESSMENTS TO CORNERSTONE COMMONS DEVELOPMENT (f)CONSIDERATION FOR APPROVAL OF CONSULTANT AGREEMENT WITH BRAUN INTERTEC FOR GEOTECHNICAL ENGINEERING AND CONSTRUCTION TESTING SERVICES (g)CONSIDERATION FOR APPROVAL OF PLANS & SPECIFICATIONS AND ADVERTISING FOR BIDS FOR MONTANA STREET EXTENSION (LETTING NO. 1A, PROJECT NO. 06-01A) (h)CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR THE HUTCHINSON ROTARY FOUNDATION ON APRIL 20, 2007, AT THE HUTCHINSON EVENT CENTER (i)CONSIDERATION FOR APPROVAL OF FRANCHISE AGREEMENT WITH AQUARIA PETS FOR BICYCLE RACK IN THE PUBLIC RIGHT-OF-WAY (j)CONSIDERATION OF REAPPOINTMENT OF BILL ARNDT TO JOINT PLANNING COMMISSION BOARD (k)CONSIDERATION FOR APPROVAL OF AWARDING BID FOR BIODEGRADABLE COMPOST BAGS (l)CONSIDERATION FOR APPROVAL OF RENEWING CONTRACT WITH BERKLEY RISK MANAGEMENT SERVICES Items 6(d), 6(e), and 6(i) were pulled for separate action. Motion by Haugen, second by Arndt, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 6(d) had further discussion. John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that a growing trend amongst municipal cemeteries is to disallow various objects, such as balloons, banners, knick-knacks, etc. in the cemeteries. Oakland Cemetery staff is also recommending to prohibit these types of objects. Other revisions included are related to plant stands and vertical surfaces of monument base pieces. Motion by Stotts, second by Haugen, to approve Item 6(d). Motion carried unanimously. Item 6(e) had further discussion. Council Member Haugen clarified that Resolution No. 13126 needs to be revised to read 4 years instead of 9 years to coincide with the other resolutions under consideration. Motion by Haugen, second by Stotts, to approve Item 6(e). Mayor Cook clarified that the address of this property is 114 Main Street. Motion carried unanimously. Item 6(i) had further discussion. Council Member Arndt noted that he feels the City could do a better job with bicycle racks along Main Street. He noted that there is a style that sits at a 45 degree angle and that are mounted to the permanent structures. He noted that some of the current bike racks located on Main Street are obstructive in the right of way. Motion by Arndt, second by Haugen, to defer this item until a different style of bike rack can be researched. The Council feels that the bike racks in the downtown should be uniform in style. Motion carried unanimously. Mayor Cook recited a written to the City indicating that the City had received a Certificate of Achievement for its financial reporting. This is the tenth year in a row that City has received this achievement. PUBLIC HEARINGS – 6:00 P.M. - NONE 7. COMMUNICATIONS, REQUESTS AND PETITIONS 8. 2 CITY COUNCIL MINUTES – FEBRUARY 13, 2007 (a) PRESENTATION OF PLANNING/ZONING/BUILDING 2006 YEAR-END REPORT Rebecca Bowers, Planning/Zoning/Building, presented before the Council. Ms. Bowers delivered a presentation on the highlights of the department over 2006 and reviewed the goals and objectives of the department for 2007. A full report can be obtained from the City Center. (b) PRESENTATION OF FIRE DEPARTMENT 2006 YEAR-END REPORT Brad Emans, Fire Chief, presented before the Council. Chief Emans reviewed the goals and objectives that were achieved in 2006, the calls responded to, as well as measurements to other fire districts. A full report can be obtained from the City Center. General discussion was held regarding inspections and multi-family dwellings. (c) DISCUSSION OF ESTABLISHING A JOINT CITY OF HUTCHINSON/HUTCHINSON UTILITIES COMMISSION ALTERNATIVE ENERGY COMMITTEE Gary Plotz, City Administrator, noted that this topic came out of the joint HUC/City Council meeting held last month. Alternative energy is a discussion topic noting that resources can be utilized from wastewater treatment plants and compost facilities. It was recommended to establish a committee with representatives from the HUC, the City and the general public. This committee would research whether or not the use of alternative energy could be broadened to other sources. Mayor Cook and Jim Haugen will represent the City Council on this committee. UNFINISHED BUSINESS 9. (a) CONSIDERATION FOR APPROVAL OF ACQUISITION OF CENTRAL GARAGE VEHICLES/EQUIPMENT John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that Jay Malone Motors had submitted a quote that was lower than the state bid, which is in the amount of $13,210 for the 2007 Ford ½ ton 2-wheel drive pickup. Mr. Olson requested that the Council approve this purchase, as well as the purchase of a 2007 Dodge Dakota pickup. Motion by Haugen, second Arndt, to approve the acquisition of central garage vehicles/equipment. Motion carried unanimously. NEW BUSINESS 10. (a) CONSIDERATION FOR APPROVAL OF PURCHASING DUAL GUTTER BROOM STREET SWEEPER John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the current street sweeper only allows for driving on the wrong side of the median. The City has constructed a significant number of concrete medians and islands in the recent years. Not only is the current operation unsafe, it also allows for excess debris to accumulate in the gutter lines of islands and medians. The current sweeper is in marginal condition. The proposed purchase, along with the use of the current vacuum sweeper, should extend the estimated service life of seven years. Motion by Arndt, second by Stotts, to approve the purchase of dual gutter broom street sweeper. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF CONSULTANT AGREEMENT WITH SEH FOR LIMITED PUBLIC WORKS ASSISTANCE Mayor Cook noted that there was a headline in today’s newspaper that seems to may have been blown out of proportion. After John Rodeberg, the Public Works Director, left employment with the City, the Public Works Department was reorganized. Part of those reorganization discussions included the possibility of utilizing the experience and knowledge of John Rodeberg on a minimal weekly basis. The proposal is to utilize his knowledge of five hours/week, at a maximum, and will be at the discretion of the City 3 CITY COUNCIL MINUTES – FEBRUARY 13, 2007 Administrator and/or City Engineer. The hourly rate of $171.86 will not go directly to John Rodeberg, but to the consulting company, SEH. Motion by Arndt, second by Haugen, to approve this agreement. Mayor Cook questioned the necessity of the action on this item as the expenditure is within staff’s authority. A report every three months or so will be provided to the City Administrator as to the use of SEH’s services. Roll call vote was taken: Haugen – aye; Arndt – aye; Stotts – nay; Cook – aye. Motion carried 3 to 1. (c) CONSIDERATION FOR APPROVAL OF RESOLUTION SUPPORTING MCLEOD COUNTY’S SOUTHWEST RING ROAD PROJECT (CSAH 115 EXTENSION) Kent Exner, Engineering Manager, presented before the Council. Mr. Exner provided an update and review of the Southwest Ring Road project development as being proposed by the McLeod County Highway Department. Three road alignments were reviewed with the route length, travel time along route and overall regional mobility being compared amongst the three. The preferred design was recommended in the “2002 Hutchinson Southwest Ring Road Study” which is the CR 8 alignment. Council Member noted various reasons as to why he is opposed to the proposed design plan. Kent Exner noted that he refers back to the process that began with a traffic study back in 1998 as to the destination of the travelers coming in on the west end of town. The study showed that the destination of most travelers was to the south/southeast end of Hutchinson or to Hwy 22. Motion by Cook to support Resolution No. 13135. Motion failed for lack of a second. Orville Moe, 1803 Common Street, presented before the Council. Mr. Moe noted that he would like to serve on the alternative energy committee. CLOSED SESSION (d) UNDER MINNESOTA STATUTE 13D.05, SUBD. 3(C) TO CONSIDER PROPERTY ACQUISITION OFFER FOR PERMANENT EASEMENT OR LOT SPLIT AT THE MCLEOD COUNTY HERITAGE CENTER (380 SCHOOL ROAD NW) Motion by Arndt, second by Haugen, to move into closed session at 7:45 p.m. Motion carried unanimously. Those in attendance included: Haugen, Arndt, Cook, Stotts, Gary Plotz, Marc Sebora, Melissa Starke, Kent Exner and Rebecca Bowers. The Council convened into open session at 7:57 p.m. MISCELLANEOUS 11. (a)COMMUNICATIONS Kent Exner asked that an amendment to the consulting agreement on the wastewater treatment plant improvement project be approved. The amendment would be a revision to the pretreatment building that will address issues related to grit coming in. The amount of the amendment totals $15,000. John Olson noted that this grit does need to be removed and it is not through the vacuum street sweeper. Motion by Cook, second by Arndt, to approve this amendment. Motion carried unanimously. Mayor Cook also noted that there is an opening on the Planning Commission as well as some openings on the Charter Commission. Mayor Cook also noted that the unaudited financial report for year-end 2006 notes that there will be a $600,000 surplus. Mayor Cook asked that the Council reconsider the Tax Relief Fund that had been proposed a couple of months back. Gary Plotz noted that a group is continuing to work on the hospital privatization project. Kent Exner noted that a Hwy 15 Coalition membership meeting will be held March 1, 2007, at the Event Center at 10:00 a.m. On February 22, 2007, at 4:30 p.m. at the Event Center a meeting will be held with the business owners along the stage 2 Hwy 7 project. A water treatment plant tour will be held on March 1, 4 CITY COUNCIL MINUTES – FEBRUARY 13, 2007 2007, at 3:30 p.m. with the Council Members. Motion by Arndt, second by Cook, to set March 1, 2007, at 3:30 p.m. as a meeting to tour the water treatment plant. Motion carried unanimously. Kent Exner requested that a workshop be held on March 13, 2007, to discuss the Crow River Dam project. Motion by Arndt, second by Cook, to set March 13, 2007 at 4:00 p.m. as a Council workshop to discuss the Crow River Dam project and funding. Motion carried unanimously. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS 12. Motion by Arndt, second by Stotts, to pay claims, appropriations and contract payments. Motion carried unanimously. ADJOURN 13. Motion by Arndt, second by Cook, to adjourn at 7:58 p.m. Motion carried unanimously. 5