Loading...
10-24-2006 CCM MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 24, 2006 1. CALL TO ORDER - 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Jim Haugen, Casey Stotts and Bill Arndt. Member absent was Kay Peterson. Others present were John Rodeberg, Director of Public Works and Marc Sebora, City Attorney. 2. INVOCATION - Due to the absence of Rev. Jim Hall, Word of Life Church, the invocation was dispensed. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF OCTOBER 11,2006 (b) BID OPENING MINUTES OF OCTOBER 17,2006 (REVERSE OSMOSIS MEMBRANE ELEMENTS, WASTWATER TREATMENT FACILITY ADMINISTRATION BUILDING EXPANSION, HATS COLD STORAGE BUILDING) Motion by Arndt, second by Haugen, to approve the minutes as presented. Motion carried unanimously. 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PIONEERLAND LIBRARY BOARD MINUTES FROM SEPTEMBER 21,2006 2. BUILDING DEPARTMENT MONTHLY REPORT FOR SEPTEMBER 2006 3. PLANNING COMMISSION MINUTES FROM SEPTEMBER 19,2006 4. CITY OF HUTCHINSON FINANCIAL REPORT FOR SEPTEMBER 2006 5. CITY OF HUTCHINSON INVESTMENT REPORT FOR SEPTEMBER 2006 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13063 - RESOLUTION FOR PURCHASE (TRUCK BODY AND UNLEADED GASOLINE) (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF VACATION OF A PORTION OF THE EASEMENT LOCATED ON THE SOUTH LINE OF LOT 14, RICE ADDITION, 630 DALE STREET SW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 06-0446 FOR NOVEMBER 14, 2006) 2. CONSIDERATION OF AMENDMENT TO SECTION 154.062 OF THE CITY CODE ADDING LANGUAGE TO ALLOW TOWING COMPANY OFFICE WITH IMPOUND LOT WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 13062 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 06-0447 FOR NOVEMBER 14,2006) 3. CONSIDERATION OF SITE PLAN AND CONDITIONAL USE PERMIT REQUESTED BY JANET CITY COUNCIL MINUTES - OCTOBER 24, 2006 VALEN, REMAX REALTY, TO REMODEL RESIDENTIAL BUILDING FOR REAL ESTATE OFFICE LOCATED IN THE INDUSTRIAL/COMMERCIAL DISTRICT LOCATED AT 255 HWY 7 EAST WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 13061) (d) CONSIDERATION FOR APPROVAL OF SHORT-TERM LEASE EXTENSION WITH LIFE LINK III AT HUTCHINSON MUNICIPAL AIRPORT (e) CONSIDERATION FOR APPROVAL OF ENGINEERING SERVICES AGREEMENT WITH EARTHTECH FOR WASTEWATER TREATMENT FACILITY BUILDING 20 LIFT STATION PUMP REPLACEMENT (f) CONSIDERATION FOR APPROV AL OF PURCHASING DESKTOP COMPUTERS AND LAPTOPS AS REQUESTED BY HUTCHINSON AREA HEALTH CARE Items 6(b) 1, 6( c )2, and 6( c)3 were pulled for separate action. Motion by Arndt, second by Haugen, to approve consent agenda with the exception of the items noted above. Motion carried unammously. Item 6(b) 1 had further discussion. Mayor Cook noted that a typographical error was noted on the resolution and the price should actually read $16,933.43 as opposed to $416,933.43. Motion by Stotts, second by Cook, to approve Item 6(b)l, Resolution No. 13063. Motion carried unanimously. Item 6( c)2 had further discussion. Rebecca Bowers, Planning Director, presented before the Council. Ms. Bowers explained that Modern Mazda Towing has requested that a towing company office with an impound lot be allowed in a C-2 zoning district. If approved, Modern Mazda Towing would need to acquire a conditional use permit. Mayor Cook suggested adding this type of use in the C-4 district instead. General discussion was held regarding the C-2 and C-4 districts and the uses included. Motion by Cook, second by Stotts, to add this type of use in the C-4 district as a conditional use, and not allow it in C-2. Motion carried unanimously. Item 6( c)3 had further discussion. Council Member Haugen noted he would be abstaining from this vote. Motion by Arndt, second by Stotts, with Haugen abstaining, to approve Item 6( c)3. Motion carried unanimously. 7. PUBLIC HEARINGS - 6:00 P.M. - NONE 8. COMMUNICATIONS. REQUESTS AND PETITIONS (a) PRESENTATION ON EXECUTIVE SUMMARY OF SNOW AND ICE REPORT - JOHN OLSON John Olson, Public Works Superintendent, presented before the Council. Mr. Olson reviewed a report completed by SEH Consulting on the City's snow and ice removal operations. The report included reviews on an evaluation of snow removal procedures, snow removal fleet, use of ice control materials, staffing for snow and ice removal program, sidewalk/trail snow removal program, snow plow routes, administrative practices and snow storage sites. It was noted that no personnel has been added, but personnel from the compost facility, parks and water/wastewater are used for snow removal operations. 9. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF DOCUMENTS RELATED TO RETIREMENT SAVINGS ACCOUNT PROGRAM Motion by Arndt, second by Haugen, to table this item until the November 14,2006, City Council meeting. Motion carried unanimously. 2 CITY COUNCIL MINUTES - OCTOBER 24, 2006 10. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF ACCEPTING BIDS AND AWARDING CONTRACT FOR THE REPLACMENT OF ENGINE 9 FIRE TRUCK Lt. Mike Craig, Hutchinson Fire Department, presented before the Council. Lt. Craig informed the Council that bids were opened for the Engine 9 truck on October 16, 2006. Lt. Craig reviewed the critical design criteria of the truck that the committee had formulated. Three bids were received with the lowest bid coming in at $312,291.00 from General Safety Equipment - Wyoming, MN. Lt. Craig reminded the Council that the intention of the fire department is to use the current pumper truck at the training site, due to fire trucks having little to no value in the used market. The recommendation ofthe committee was to award the bid to General Safety Equipment. Motion by Arndt, second by Stotts, to approve accepting bids and awarding contract to General Safety Equipment for the replacement of Engine 9 fire truck. Motion carried unanimously. (b) DISCUSSION OF SKETCH PLAN SUBMITTED BY STEVE KNISLEY FORREPLAT IN GOEBEL'S ADDITION Rebecca Bowers, Planning Director, presented before the Council. Ms. Bowers explained that this sketch plan is rather unique. The property is located in the 1-1 District off of 5ili Avenue near the Industrial Park. The applicant would like to develop this site into 26 individual platted sites with a private drive in the middle of the lots. This development could only be done under a Planned Development District. The applicant intends to construct pole-type storage garages on each of the lots. The current proposal does not meet the standards for lot area, dimensions or setbacks for the 1-1 District and conditional use permits would be required for the pole barn construction. Council Member Arndt noted he likes the development idea, especially for storage purposes. It was noted that Planned Developed Districts are typically used for flexibility to applicants as well as the City with allowing some exceptions to zoning districts. Steve Knisely, applicant, presented before the Council. Mr. Knisely noted that he has created a similar-type of development in Litchfield. The intended uses for these lots are business-oriented or storage-oriented. He noted no outside storage would be allowed nor on-street parking. Mayor Cook noted some concerns about running businesses out of the facilities. Mr. Knisely noted that no retail-oriented businesses would be allowed. Mayor Cook preferred that the buildings only be used for storage. It was noted that stormwater retention must be part of the development. Ms. Bowers explained that several questions have yet to be answered, especially the use of the buildings in the development. Several steps have to be taken before anything would truly move ahead. General discussion was held regarding the various uses of the property. Gary Plotz suggested that staff develop definitions of business-uses in the development and bring them back to the Planning Commission and City Council. Council Member Haugen suggested a concept he has seen in Mayer, MN. This concept is a development of having several structures under one roof. Motion by Stotts, second by Arndt, to recommend proceeding with this type of Planned Development District, developing guidelines with staff, and come back to the planning commission and the council for further discussion before more involved plans are developed. Motion carried unanimously. (c) CON~IDERATION FOR APPROVAL OF PURCHASE AGREEMENT FOR PROPERTY LOCATED AT 1452 D AVENUE SE Rebecca Bowers, Planning Director, presented before the Council. The City has made an offer to the owner at 145 2nd Avenue SE to purchase the property at $107,500. This property would be used for future City Center expansion. Mayor Cook presented a few different sketches that would portray adding on to the City Center, which would eliminate the need for purchasing this property. He noted that there is another piece of 3 CITY COUNCIL MINUTES - OCTOBER 24, 2006 property on 2nd Avenue that may be for sale that could be used for future parking. Casey Stotts noted that discussions have been held with Aveyron Homes in the past regarding leasing them parking places. Discussion was held regarding the necessity of the property. Motion by Cook to deny purchase of this property. Motion failed for lack of a second. Council Member Stotts noted that staff needs to review future use of City Center itself. Gary Plotz noted that thoughts that have circulated in the past included moving the motor vehicle department and HCVN from City Center. Motion by Stotts, second by Arndt, to table this item until the November 14,2006, City Council meeting. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF AWARDING CONTRACT FOR HATS TEMPERATE STORAGE FACILITY - LETTING NO. 14, PROJECT NO. 06-16 John McNamara, Wold Architects, presented before the Council. The recommendation is to award the bid to Structural Buildings Inc. in the amount of$188,929.00. The bid is almost 5% lower than the engineer's estimate. Motion by Stotts, second by Arndt, to approve awarding contract for HATS temperate storage facility. Motion carried unanimously. (e) CONSIDERATION FOR APPROVAL OF AWARDING CONTRACT FOR WASTEWATER TREATMENT FACILITY ADMINISTRATION BUILDING EXPANSION - LETTING NO. 12, PROJECT NO. 06-14 John McNamara, Wold Architects, presented before the Council. The recommendation is to award the bid to Ebert Inc. including two alternates, totaling an amount of$I,106,200.00. This bid nearly matches the original project cost estimate. Mayor Cook noted that he believes there are things that need to be done, but there are unnecessary items included as well. He feels that alterations could be made to lower the cost. He suggested having a Public Works Committee that could provide input in the early stages of projects. Motion by Stotts, second by Arndt, to approve awarding contract for wastewater treatment facility administration building expansion. Roll call vote was taken: Haugen - aye; Arndt - aye; Stotts - aye; Cook - nay. Motion carried 3 to 1. (f) CONSIDERATION FOR APPROVAL OF AWARDING CONTRACT FOR REVERSE OSMOSIS MEMBRANE ELEMENTS - LETTING NO. 15, PROJECT NO. 06-17 John Rodeberg, Public Works Director, noted that staff is requesting that this bid be rejected due to the one bidder not including a bid bond. Staff will rebid the project. Motion by Stotts, second by Arndt, to reject bid for reverse osmosis membrane elements. Motion carried unanimously. Motion by Stotts, second by Arndt, to approve plans and specifications and order advertisement for bids, Resolution No. 13067. Motion carried unanimously. (g) DISCUSSION OF DRAFTING LOCAL SMOKING ORDINANCE WITH ASSISTANCE OF TOBACCO LAW CENTER Mayor Cook noted that he and Council Member Stotts have noted disappointment with the county-adopted smoking ordinance that was recently passed. Mayor Cook has been speaking with McLeod County Public Health and has suggested adopting a city ordinance. He has found that the Tobacco Law Center will assist 4 CITY COUNCIL MINUTES - OCTOBER 24, 2006 with writing such an ordinance, but formal adoption needs to be taken by the Council to authorize this. Motion by Stotts, second by Haugen, to request that the Tobacco Law Center work with the City in drafting a smoking ordinance. Motion carried unanimously. (h) CONSIDERATION OF RESCHEDULING ANNUAL PERFORMANCE REVIEW FOR CITY ADMINISTRATOR GARY PLOTZ Gary Plotz also noted that another enterprise fund budget workshop needs to be held as well as a recognition event for John Rodeberg whose last date of employment with the City is November 21,2006. Motion by Stotts, second by Arndt, to set an appreciation event for John Rodeberg on November 14,2006, from 3:30 p.m. - 5:30 p.m. Motion carried unanimously. Motion by Haugen, second by Stotts, to set a budget workshop to discuss the enterprise funds on November 28,2006, at 3:30 p.m. Motion carried unanimously. Motion by Stotts, second by Cook, to reschedule Gary Plotz's annual performance review for November 8, 2006, following the Canvassing Board. Motion carried unanimously. 11. MISCELLANEOUS (a) COMMUNICATIONS Casey Stotts - Council Member Stotts noted that the haunted house hosted by the Jaycees, with the use of the fire training tower, was a huge success last weekend. Gary Plotz - Mr. Plotz commented on the Budgeting for Outcomes committee. The committee has met with focus groups regarding city services and is recommending that a city survey be circulated. The committee is recommending utilizing the services of the National Survey Center to formulate the survey, as well as circulate and compile the results. The last survey the city conducted was in 1999. The base cost for the use of National Survey Center is $8400. This cost includes circulation, compilation and generation of three different reports. For an additional $500 per question, additional questions can be added on to the boilerplate survey. The committee is suggesting a not-to-exceed amount of$14,000-$15,000. Motion by Stotts, second by Haugen, to approve using the services of National Survey Center to formulate a City survey, with a not-to-exceed number of$15,000. Motion carried unanimously. John Rodeberg - Mr. Rodeberg noted that the City has received a $500,000 phosphorous grant for the water plant. General discussion was held regarding when building permit fees are waived for City projects. A formal policy does address this issue. 12. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Arndt, second by Cook, to approve claims, appropriations and contract payments. Motion carried unanimously. 13. ADJOURN Motion by Arndt, second by Haugen, to adjourn at 8:10 p.m. Motion carried unanimously. 5