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01-24-2006 CCM MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 24, 2006 1. CALL TO ORDER - 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Bill Arndt, Kay Peterson, Jim Haugen and Casey Stotts. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. 2. INVOCATION - Rev. Max Myers, Riverside Assembly of God Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF JANUARY 10,2006 Motion by Stotts, second by Peterson, to approve the minutes as presented. Motion carried unanimously. 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM DECEMBER 20, 2005 2. PLANNING COMMISSION MINUTES FROM DECEMBER 20, 2005 3. MOTOR VEHICLE MONTHLY REPORT FOR NOVEMBER 2005 4. CREEKSIDE ADVISORY BOARD MINUTES FROM DECEMBER 21,2005 5. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM DECEMBER 20, 2005 6. CITY OF HUTCHINSON FINANCIAL REPORT FOR DECEMBER 2005 7. CITY OF HUTCHINSON INVESTMENT REPORT FOR DECEMBER 2005 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12898 - RESOLUTION FOR PURCHASE (CONTRACT TO RUN BIOSOLIDS DRYER, THREE DODGE PICKUP TRUCKS) 2. RESOLUTION NO. 12901 - RESOLUTION ESTABLISHING INCOME GUIDELINES AND ASSET LIMITATIONS FOR SENIOR & DISABLED CITIZENS (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF REZONING TWO LOTS FROM INDUSTRIAL/COMMERCIAL TO R2 TO REMAIN RESIDENTIAL USE LOCATED AT 535 AND 545 5TH AVENUE SE WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 06-0427 FOR FEBRUARY 14,2006) 2. CONSIDERATION OF A CONDITIONAL USE PERMIT TO AMEND THE PLANNED DEVELOPMENT DISTRICT IN FAIRWAY ESTATES SECOND ADDITION TO ALLOW CONSTRUCTION UP TO THE FRONT AND REAR PROPERTY LINES LOCATED AT 1187 OAKWOOD COURT NW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12897) CITY COUNCIL MINUTES - JANUARY 24, 2006 3. CONSIDERATION OF AMENDMENT TO THE ORDINANCE REGARDING LOT COVERAGE IN THE Rl, R2 AND R3 DISTRICTS - SINGLE AND TWO FAMIL YWITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 05-0424 FOR FEBRUARY 14,2006) 4. CONSIDERATION OF FINAL PLAT TO BE KNOWN AS COMMUNITY OF LAKERIDGE (RECONFIRMATION OF RESOLUTION NO. 12529) ( d) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR MCLEOD DEER HUNTERS ASSOCIATION ON APRIL 1,2006, AT MCLEOD COUNTY FAIRGROUNDS (e) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR THE HUTCHINSON ROTARY FOUNDATION ON APRIL 21,2006, AT MCLEOD COUNTY HISTORICAL SOCIETY (t) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR CROW RIVER HABITAT FOR HUMANITY ON AUGUST 20, 2006, AT MCLEOD COUNTY FAIRGROUNDS (g) CONSIDERATION FOR APPROVAL OF PREMISES PERMIT RENEWAL FOR ELKS LODGE TO CONDUCT GAMBLING ACTIVITIES AT ELKS LODGE IN HUTCHINSON (h) REAPPOINTMENT OF MIKE MCGRAW TO EDA BOARD TO DECEMBER 2011 (i) APPOINTMENT OF MARVIN NISSEN TO THE TREE BOARD TO APRIL 2008 (j) CONSIDERATION FOR APPROVAL OF PURCHASING TIMETRAK TIMEKEEPER SOFTWARE & CLOCKS AND CISCO NETWORK EQUIPMENT AS REQUESTED BY HUTCHINSON AREA HEALTH CARE (k) CONSIDERATION FOR APPROVAL OF 2006 TECHNOLOGY POLICY Items 5(b) 1, 5(b )2, and 5( c)3 were pulled for separate action. Motion by Stotts, second by Haugen, to approve consent agenda with the exception of the items mentioned above. Motion carried unanimously. Item 5(b) 1 had further discussion. Council Member Stotts asked for an update on the status of the biosolids facility and did not feel comfortable approving the contract for the biosolids dryer until an update was given. Motion by Stotts, second by Peterson, to approve Resolution No. 12898, with the exception of approving the biosolids dryer contract. Motion carried unanimously. Item 5(b)2 had further discussion. Gary Plotz, City Administrator, clarified that these income guidelines have been updated from last year. Motion by Stotts, second by Haugen, to approve Resolution No. 12901. Motion carried unanimously. Item 5(c)3 had further discussion. Julie Wischnack, Director of Planning/Zoning/Building, presented before the Council. Ms. Wischnack explained that the Planning Commission has discussed this topic several times. The current proposal is to increase lot coverage to 50% for Rl, R2 and R3 districts for single and two-family homes. Ms. Wischnack explained that this proposal is supported unanimously by the Planning Commission and is based mainly on stormwater management. Currently, 35% maximum lot coverage is allowed for twin homes. This ordinance would not apply to planned development districts because of the regulations already imposed on them. One thing to consider is that if a current home is near the maximum 50% coverage and they apply to build a deck, they may not be able to do the addition unless some sort of impervious area is removed. Mayor Cook suggested including language in the ordinance explaining the purpose of the ordinance which includes stormwater management. Motion by Peterson, second by Stotts, to defer this item to February 14,2006. Motion carried unanimously. 2 CITY COUNCIL MINUTES - JANUARY 24, 2006 Brandon Fraser, 510 Jackson Street, presented before the Council. Mr. Fraser stated that he agrees with the fact that 50% lot coverage is adequate for single homes. However, Mr. Fraser felt that the proposed 50% for twin homes may be too restrictive. Mr. Fraser stated that generally one level twin homes are built somewhat larger square footage-wise, and then to include patios, decks, garages, driveways, etc. the 50% seems to be too restrictive. 6. PUBLIC HEARINGS - 6:00 P.M. - NONE 7. COMMUNICATIONS. REQUESTS AND PETITIONS (a) PRESENTATION ON PUBLIC ARTS INITIATIVE Mayor Cook stated that he had requested that a task force be put together to research expanding public art to enhance the city more. Good examples of public art include the additions to Library Square. Linda Remucal, Hutchinson Community Foundation, Tom Wirt, artist and community at large, LuAnn Drazkowski, Crow River Arts, Marc Vaillancourt, Chamber of Commerce, DolfMoon, PRCE and Julie Wischnack, PZB are members of this task force. Linda Remucal commented on the gifts that have been given to the city to enhance art throughout the city. These gifts include fountains, statues, benches, etc. The task force has written an unofficial inventory of the amount of art throughout the city. Research has shown that art adds beautification impacts as well as economic impacts to a city. Some current public art includes parks, landscaping, statues, gardens, artists and vocalists. Some issues that come along with gifts of art include maintenance and acceptance procedures. Tom Wirt presented before the Council. Mr. Wirt explained the process and charge of the Public Arts Initiative. Books were read and field trips were taken as part of this process. One item that the Initiative discussed was considering how to incorporate additional public art into the newer parts of the city. Mr. Wirt stated that public art can enhance a city's economic development and tourism. LuAnn Drazkowski presented before the Council. Ms. Drazkowski shared the inventory taken of the public art throughout the city. Ms. Drazkowski also talked about incorporating public art from the start of a project, whether it be new buildings, renovations, new construction, etc. She stated that public art should be a standard considered with all projects. Ms. Drazkowski also spoke about intangible art such as the community theatre and various singing groups. Ms. Drazkowski shared historical information regarding the mural that is in the post office. Marc Vaillancourt presented before the Council. Mr. Vaillancourt offered recommendations from the Initiative. These include creating a Public Arts Commission imposing accomplishments completed within 18 months. This group would identify standards, guidelines, funding, maintenance, branding, and acceptance procedures, as well as identify opportunities and priorities. The Commission would also identifY ordinances necessary for implementation and maintenance of public art. Lastly, the group would create a communication plan to the public and city departments. More formal action will be considered at the next City Council meeting. 8. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF AMENDING 457 PLAN (DEFERRED COMPENSATION) DOCUMENT Marc Sebora, City Attorney, reminded the Council that this was initially introduced at the last meeting in December. More information has yet to be collected. Motion by Peterson, second by Haugen, to table action on this item indefinitely. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF ADOPTING 2006 CITY OF HUTCHINSON WATER WASTEWATER REFUSE COMPOST BUDGET (ADOPT RESOLUTION NO. 12893) Ken Merrill, Finance Director, presented before the Council. Mr. Merrill reminded the Council that this item was deferred from the last meetmg to tie in with the proposed 2006 water/sewer/refuse fees. This resolution is 3 CITY COUNCIL MINUTES - JANUARY 24, 2006 different from the previous proposed as the revenue has been increased due to increased garbage, water and sewer rates. Mr. Merrill also presented garbage rates including four-year depreciation which would decrease the garbage, water and sewer rates between 9%-13.8%. Gary Plotz noted that these garbage rates include pick up for two carts: the garbage cart and organics cart. The increase from last year to this year (not including the four-year depreciation) is an approximately 17% increase. Ken Merrill spoke about the loan to the liquor store from the water/sewer fund. He stated that ifthe loan would not have been made to the liquor store, it could have been used for the water plant project. However, the liquor store will be paying interest back to the water/sewer fund, as well as principa . Interest received from the liquor store will offset any interest from the same amount of money borrowed for the water/sewer proj ects. The liquor store loan is not impacting rates. Motion by Arndt, second by Haugen, to approve adopting 2006 Water/Wastewater/Refuse/Compost budget with the four-year depreciation rates incorporated, adopting Resolution No. 12893. The final budget adopted will be lower than proposed as the rates will be reduced. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF ADOPTING 2006 FEE SCHEDULES FOR VVATERJVVASTEVVATERJREFUSE Motion by Stotts, second by Arndt, to approve adoption of 2006 fee schedules for Water/Wastewater and amending Refuse rates to include four-year depreciation. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF SETTING PUBLIC HEARINGS FOR HIGHWAY 7 PROJECT - LETTING NO.1, PROJECT NO. 96-01 - ORDERING PREPARATION OF REPORT ON IMPROVEMENT - RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT - ORDERING IMPROVEMENT AND PREPARATION OF PLANS - APPROVING PLANS & SPECIFICATIONS AND ADVERTISEMENT FOR BIDS Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this is part of the city assessment process. The reconstruction will run on Hwy 7 from 5th Avenue NE to Shady Ridge Road. Stage 1 of the proj ect is planned to be constructed Spring 2006 - June 2006 with Stage 2 taking place from June 2006 - Late 2006. Stage 3, from Water Street to Shady Ridge Road, is proposed to be constructed in 2007. Mn/DOT improvements mclude a five-lane concrete roadway, crosswalks, Sidewalks & trails, traffic signals, retaining walls and a new Main Street bridge with Luce Line Trail underpass. The City's improvements include new trunk sanitary sewer system, new trunk watermain system, new water and sewer services, storm sewer and treatment pond improvements, reconstruction of side streets, completion of TH7 service road and Montana Street extension. The total cost of the project is estimated at $28.7 million which does not include MnDOT bridge, landscaping, traffic signal and lighting design or local efforts. The estimated project cost for the city's improvements are estimated at $4.9 million, or roughly 20% of the project. This will be funded from the sanitary sewer fund, watermain fund, city bonding and assessments. Mr. Exner further explained the cost sharing of the project between the City and the property owner. Assessments to property owners for sanitary sewer and water services are estimated at $3000-$5000 and for general street/drainage assessments are estimated at $45-55/front foot. Mr. Exner then covered the public hearing process which is proposed to be held February 7,2006, at 6:30 p.m. at the Event Center. Motion by Peterson, second by Stotts, to approve ordering preparation of report on improvement, receiving report and calling hearing on improvement (February 7, 2006, at 6:30 p.m. at the Event Center), ordering improvement and preparation of plans and approving plans & specificatiOns and advertisement for bids. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF ESTABLISHING TASK FORCES TO REVIEW CITY OPERATIONS AND POLICIES - SNOW REMOVAL TASK FORCE - REGIONAL TRANSPORTATION TASK FORCE - STREET LIGHTING TASK FORCE - ASSESSMENT POLICY TASK FORCE 4 CITY COUNCIL MINUTES - JANUARY 24, 2006 John Olson, Public Works Superintendent, presented before the Council. Mr. Olson stated that the task force concept was brought about because these issues are significant, somewhat complicated and involve several agencies. The need for the task forces is for guidance in developing policies and provide direction. Mr. Olson requested the Council formally establish these task forces and consider which they may like to serve on. Marc Sebora, City Attorney, suggested that these task forces be established via resolution. John Olson stated he will prepare a resolution for the Council's consideration at the next Council meeting. Council Member Stotts encouraged the public to contact John Olson if they are interested in serving on any of these task forces. (d) CONSIDERATION FOR APPROV AL OF ENVIRONMENTAL CONSULTING SERVICES CONTRACT WITH BRAUN INTERTEC - PREPARATION OF RESPONSE ACTION PLAN FOR METHANE MONITORING AT THE FORMER ARMORY LANDFILL SITE Kent Exner stated that the City entered into the MPCA' s Voluntary Investigation and Cleanup Program several years ago as part of the application for the fire training tower. The MPCA is requesting that the City address several environmental and safety issues. A few remaining issues entail further environmental monitoring and documentation and should be studied by experts in this field. Staff is requesting that a contract be entered into with Braun Intertec to address these issues and submit a formal action plan to the MPCA. Motion by Arndt, second by Stotts, to approve consulting services contract with Braun Intertec. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS Steve Bruhn, 924 Merrill Street, presented before the Council. Mr. Bruhn explained that he attended a meeting earlier this year regarding the storm sewer in his neighborhood. Mr. Bruhn commented that several households are run on social security and part-time jobs. Rate increases in electricity, refuse and water are a hardship to these households. He requested the Council to spend wisely. Marc Sebora - Mr. Sebora encouraged citizens to vote at the special election on January 31,2006. Mr. Sebora explained that the vote to be considered at the election is to whether or not amend the City Charter to allow for a public vote should the sale or transfer of ownership be brought forth to the City Council. If this charter amendment would be voted affirmatively, a second election would be held to actually vote on the sale or transfer of ownership of Hutchinson Area Health Care should the City Council adopt such an ordinance. Gary Plotz - Mr. Plotz stated that potential dates to meet with Rep. Newman and Senator Dille have been presented. Motion by Arndt, second by Stotts, to set joint meeting with state representatives on February 23,2006, from 9:00 a.m. to 12noon. Motion carried unanimously. Mr. Plotz stated that the Chief of Police was requesting direction from the Council on the workshop for the police department reorganization. Mr. Plotz requested that this workshop be rescheduled from February 14 to February 28, 2006. Motion by Peterson, second by Stotts, to reschedule the workshop on February 14,2006, to February 28,2006, at 3:30 p.m. Motion carried unanimously. Mr. Plotz lastly mentioned the Pioneerland Library System (PLS). He described the system and the support it gives to several local libraries. PLS has seen a large decrease in federal funding, approximately $165,000 per year with no funds remaining by 2007. This will essentially close the office in W1l1mar. PLS is asking that local communities and counties mcrease their funding support to replace the federal funding. This would mean a figure of approximately $6000 from the City next year. PLS will be conducting further funding research, however wil be requesting funds from local entities in the short-term. Bill Arndt stated that he will bring this issue to the Region 6E Board. Steve Cook - Mayor Cook reminded senior citizens and those with disabilities that there is a mechanism to defer assessments if they are eligible. He requested that this information be sent out with the hearing notices. 5 CITY COUNCIL MINUTES - JANUARY 24, 2006 Mayor Cook also spoke about a visit from the Adjutant General of the Minnesota National Guard. The Adjutant General encouraged citizens to support the families of the deployed soldiers. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Peterson, second by Stotts, to approve claims, appropriations and contract payments. Motion carried unanimously. 12. ADJOURN With no further business to discuss, a motion was made by Arndt, and seconded by Stotts, to adjourn at 7:50 p.m. Motion carried unanimously. 6