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01-10-2006 CCM MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 10,2006 1. CALL TO ORDER - 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Bill Arndt, Kay Peterson, Jim Haugen and Casey Stotts. Others present were Gary Plotz, City Administrator, John Rodeberg, Public Works Director and J ody Winters for Marc Sebora, City Attorney. 2. INVOCATION - Pastor Brent Bohn, Riverside Assembly of God Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF DECEMBER 27,2005 Motion by Arndt, second by Haugen, to approve the minutes as presented. Motion carried unanimously. 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR DECEMBER 2005 2. BUILDING DEPARTMENT MONTHLY REPORT FOR DECEMBER 2005 3. HUTCHINSON UTILITIES COMMISSION FINANCIAL STATEMENT FROM NOVEMBER 2005 4. HUTCHINSON AREA HEALTH CARE FINANCIAL STATEMENT FROM NOVEMBER 2005 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12884 - DESIGNATING OFFICIAL NEWSPAPER AS HUTCHINSON LEADER 2. RESOLUTION NO. 12885 - APPOINTING GARY PLOTZ AS CITY ADMINISTRATOR FOR 2006 3. RESOLUTIONNO. 12886 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS 4. RESOLUTION NO. 12887 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST MINNESOTA BANK N.A. OF HUTCHINSON, MINNESOTA 5. RESOLUTION NO. 12888 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM MID COUNTRY BANK OF HUTCHINSON, MINNESOTA 6. RESOLUTION NO. 12889 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA 7. RESOLUTION NO. 12890 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM WELLS FARGO BANK OF HUTCHINSON, MINNESOTA 8. RESOLUTION NO. 12896 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITY COUNCIL MINUTES - JANUARY 10, 2006 HOME STATE BANK OF HUTCHINSON, MINNESOTA 9. RESOLUTION NO. 12891 - RESOLUTION FOR PURCHASE (DIESEL AND TRASH PUMP) 10. RESOLUTION NO. 12892 - RESOLUTION SUPPORTING LUCE LINE TRAIL 11. ORDINANCE NO. 05-0425 - ORDINANCE APPROVING THE SALE OF CITY-OWNED PROPERTY TO THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR THE IMPROVEMENT OF TRUNK HIGHWAY SEVEN (SECOND READING AND ADOPTION) 12.0RDINANCE NO. 05-0428 - ORDINANCE APPROVING THE SALE OF CITY-OWNED PROPERTY TO THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR THE IMPROVEMENT OF TRUNK HIGHWAY SEVEN (SECOND READING AND ADOPTION) (c) CONSIDERATION FOR APPROVAL OF 2006 GAMBLING LICENSE FOR MILITARY ORDER OF COOTIES TO OPERATE GAMBLING DEVICES AT VFW POST 906 (d) CONSIDERATION FOR APPROVAL OF JOINT POWERS AGREEMENT WITH SOUTHWEST MINNESOTA DRUG TASK FORCE (e) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO.1 - LETTING NO. 19, PROJECT NO. 05-23 (WASTEWATER TREATMENTFACILITYIMPROVEMENTS- BUILDING 90 FILTER PRESS CONTROL PANELS) (t) CONSIDERATION FOR APPROV AL OF W ASTEW ATERINDUSTRIAL PRETREATMENT PROGRAM FEES Items 5(b)10 and 5(t) were pulled for separate action. Motion by Haugen, second by Stotts, to approve consent agenda with the exception of the above-mentioned items. Motion carried unanimously. Item 5(b) 1 O. Council Member Arndt noted that a committee has met several times with state legislators and the DNR to make the Luce Line Trail a more active place. This is one of the reasons for the proposed resolution. Motion by Arndt, second by Stotts,to approve Resolution No. 12892. Motion carried unammously. Item 5(t). John Rodeberg, Director of Public Works, reviewed for the Council that several industrial businesses in the city have individual permits for pretreatment of their effluents. Staff has just completed the first major revision to these Industrial Wastewater Permits in many years, including several other permits for companies and communities outside of Hutchinson that treat their waste in Hutchinson. These fees have not been reviewed for several years, and staff feels it is recommended and appropriate to adjust them at this time to cover dosts related to the program. Motion by Peterson, second by Stotts, to approve the wastewater industrial pretreatment program fees. Motion carried unanimously. 6. PUBLIC HEARINGS - 6:00 P.M. 7. COMMUNICATIONS. REQUESTS AND PETITIONS 8. UNFINISHED BUSINESS (a) RESOLUTION NO. 12876 - RESOLUTION ADOPTING 2006 CITY OF HUTCHINSON FEE SCHEDULE Mayor Cook noted that at the last City Council meeting this item was tabled to allow the Council more time to obtain additional information. Mayor Cook questioned the no charge for commercial brush. Doug Johnson, Compost Site Supervisor, stated that last year 100 ton of brush was received from commercial industry and city projects. As part of the agreement of purchasing the grinder, the City of Hutchinson agreed to accept brush 2 CITY COUNCIL MINUTES - JANUARY 10, 2006 from other communities in the county free of charge. In addition, the street department and the compost facility attempt to trade services in lieu of charging each other for services. It was mentioned that a large amount of brush may be coming in from the Highway 7 project. Motion by Stotts, second by Peterson, to approve Resolution No. 12876, adopting 2006 City of Hutchinson fee schedule. Motion carried unanimously. 9. NEW BUSINESS (a) SELECTION OF COUNCIL'S VICE PRESIDENT Motion by Arndt, second by Stotts, to elect Council Member Kay Peterson as the Council Vice President. Motion carried unanimously. (b) DESIGNATION OF COUNCIL REPRESENTATIVES: 1. AIRPORT COMMISSION - Steve Cook 2. CREEKSIDE ADVISORY BOARD - Casey Stotts and Bill Arndt 3. HUTCHINSON AREA HEALTH CARE BOARD - Kay Peterson 4. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD (EDA) - Jim Haugen & Casey Stotts 5. HUTCHINSON HOUSING, INC. (HRA) - Casey Stotts 6. HUTCHINSON UTILITIES COMMISSION - Steve Cook 7. LIBRARY BOARD - Kay Peterson 8. MID-MINNESOTA COMMISSION - Bill Arndt 9. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD - Bill Arndt 10. PLANNING COMMISSION - Jim Haugen 11. HUTCHINSON SAFETY COUNCIL - Kay Peterson 12. TELECOMMUNICATIONS COMMISSION - Steve Cook 13. WAGE COMMITTEE - Jim Haugen and Kay Peterson Motion by Peterson, second by Stotts, to ratify Mayor's appointments. Motion carried unanimously. ( c) CONSIDERATION FOR APPROVAL OF 2006 CITY CALENDAR The city calendar includes all regular City Council, boards and commissions meetings, as well as other meetings that involve the City Council. Motion by Stotts, second by Arndt, to approve City of Hutchinson 2006 city calendar. Motion carried unanimously. 3 CITY COUNCIL MINUTES - JANUARY 10, 2006 (d) CONSIDERATION FOR APPROVAL OF 2006 COMMUNITY HOUSING PLAN Jean Ward, Executive Director of the Hutchinson Housing and Redevelopment Authority (HRA), presented before the Council. Ms. Ward explained that the plan needs to be adopted by the City Council to allow the HRA to apply for housing funding with other agencies. The basis for the plan is developed from a market analysis that forecasts the amount and type of housing needed in the next 5-10 years. Ms. Ward spoke about programs the HRA offers which include those for low- and moderate-income housing, school construction program and rehabilitation of existing housing. Ms. Ward explained that application for funding is very competitive and becoming more and more difficult to acquire. Motion by Stotts, second by Peterson, to approve 2006 community housing plan. Motion carried unanimously. (e) CONSIDERATIONFORAPPROV AL OF ADJUSTING ELECTRIC AND GAS RATES EFFECTIVE WITH THE FEBRUARY BILLING FOR JANUARY USEAGE Dave Berg, RW Beck, presented before the Council. Mr. Berg stated that RW Beck was hired by Hutchinson Utilities Commission (HUC) to examine the rates charged by HUe. Based upon the results ofthe examination, it was recommended that the electric rates be increased approximately 8% overall in order for the HUC to remain stable financially. However, there will be no increase in rates for natural gas, but rather a redesign. Customer charges will be incorporated into the monthly billing statements as well. The adjustments to the rates will allow for a $9million reserve by 2009. The last time the electric rates were adjusted was 1988 and the natural gas rates in 1995. Motion by Stotts, second by Haugen, to approve adjusting of Hutchinson Utilities Commission electric and gas rates effective with the February billing for January usage. Motion carried unanimously. (t) CONSIDERATION FOR APPROVAL OF ADOPTING 2006 CITY OF HUTCHINSON WATER WASTEWATER REFUSE COMPOST BUDGET (ADOPT RESOLUTION NO. 12893) Ken Merrill, Finance Director, suggested deferring action on this item to the next City Council meeting until the fee structure is established for the refuse accounts. Motion by Stotts, second by Arndt, to defer this item to the January 24,2006, City Council meeting. Motion carried unanimously. (g) CONSIDERATION FOR APPROVAL OF AUTHORIZING TRANSFER FOR ADMINISTRATION AND ENGINEERING FEES FOR 2005 BONDING (ADOPTING RESOLUTION NO. 12894) John Rodeberg, Director of Public Works, noted that this transfer is for costs associated with construction in improvement projects. Motion by Arndt, second by Haugen, to approve authorization of transfer for administration and engineering fees for 2005 bonding. Motion carried unanimously. (h) CONSIDERATION FOR APPROVAL OF SETTING CITY COUNCIL VISIONING WORKSHOP Gary Plotz, City Administrator, stated that the Council historically holds a visioning workshop on an annual basis. The subject of outcome-based budgeting has been suggested to be researched. There is a consulting group, known as Public Strategies, that presents and facilitates on this subject. There was $5000 budgeted in 2006 to work on a related topic, performance-based budgeting with ICMA, however the information from Public Strategies is completely different. It has been suggested that Public Strategies come to visit with the City Council to explain how the project would work. This item would be the topic for the visioning workshop. Motion by Peterson, second by Haugen, to approve setting City Council visioning workshop for January 23, 2006, from 9:00 a.m. - 1 :00 p.m. with the topic of outcome-based budgeting being presented. A representative from Fort Collins, CO is available to come out and share information as to implementation of the program. Casey Stotts suggested using instant messaging instead of bringing a representative out from Fort Collins. He will research the costs involved. Motion carried unanimously. 10. MISCELLANEOUS 4 CITY COUNCIL MINUTES - JANUARY 10, 2006 (a) COMMUNICATIONS Jim Haugen - Council Member Haugen asked how an individual would go about inquiring about the purchase of a property along Hwy 7. John Rodeberg stated that the low construction bidder on the project will be the owner of all the parcels and they will have the discretion as to how to rid of them. Bill Arndt - Council Member Arndt commented on the special election set for January 31, 2006. He stated he feels citizens are still confused as to what is being voted on. He clarified that it is strictly a vote on a City Charter amendment to allow citizens to vote on the sale of the hospital- not an actual vote on the sale of the hospital. Council Member Arndt also commented on cars that are remaining parked on the streets with snow plowed around them. He feels enforcement needs to be improved. Dan Hatten, Police Chief, presented before the Council. Chief Hatten noted that cars, per city ordinance, can be parked on a city street for 24 hours if there are no parking restrictions. He stated that cars that are not parking per regulations are towed, however are towed only as fast as the operator can get to them. Dan Hatten stated that conversations have been held in the past about creating a snow emergency ordinance, however he does not feel that would be the best direction to take. John Rodeberg - Mr. Rodeberg explained that a public forum should be held for the Hwy 7 underpass and a public assessment hearing for the construction project. Mr. Rodeberg suggested holding an open house from ?:OO - 6:30 p.m. and a public hearing at 6:30 p.m. on February 7, 2006, at the Event Center to address these issues. Motion by Stotts, second by Haugen, to set open house at 5 :00 p.m. and public hearing at 6:30 p.m. for the Hwy 7 improvement project on February 7,2006, at the Event Center. Motion carried unanimously. Steve Cook - Mayor Cook commented on how nice the streetlights look on Main Street. Mayor Cook also noted that the liquor store saw an increase of 12% in sales from this December to last December. Mayor Cook lastly commented that he felt it would be beneficial for a representative to be here in person for the workshop, in addition to spending time answering questions and sharing information after the workshop. Council Member Stotts requested that the costs remain reasonable. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Peterson, second by Haugen, to approve claims, appropriations and contract payments. Motion carried unanimously. 12. ADJOURN With no further business to discuss, the meeting adjourned at 7:00 p.m. 5