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04-26-2005 CCM MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 26, 2005 1. CALL TO ORDER - 5:30 P.M. 2. INVOCATION - Due to the absence of Rev. Greg Nelson, Bethlehem United Methodist Church, the mvocatlOn was dispensed. 3. PLEDGE OF ALLEGIANCE PROCLAMATION - HUTCHINSON WOMAN'S CLUB WEEK - APRIL 24TH - 31ST 4. MINUTES (a) REGULAR MEETING OF APRIL 12,2005 Mayor Cook noted that two corrections needed to be made to the Council minutes from April 12, 2005. First, the name John Paulson, who was appointed to the Library Board, needs to be corrected to read John Paulsen. Second, the motion in reference to the street patching policy needs to be changed to read "..to approve street patching policy". (b) BID OPENING MINUTES OF APRIL 19,2005 A revised set of minutes was distributed that reflects the alternate included in the total bid. Motion by Arndt, second by Haugen, to approve the minutes as corrected. Motion carried unanimously. 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON POLICE COMMISSION MINUTES FROM APRIL 5, 2005 2. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM MARCH 15,2005 3. HUTCHINSON PLANNING COMMISSION MINUTES FROM MARCH 15,2005 4. CITY OF HUTCHINSON INVESTMENT REPORT FOR MARCH 2005 5. CITY OF HUTCHINSON GENERAL FUND FINANCIAL REPORT FOR MARCH 2005 6. CITY OF HUTCHINSON W ATER/SEWER/COMPOST/RECYCING/REFUSE FINANCIAL REPORT FOR MARCH 2005 7. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR MARCH 2005 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12701 - RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY 2. RESOLUTION NO. 12702 - RESOLUTION FOR PURCHASE (5000 PALLETS, CONCRETE CRUSHING AND BAG FILM) 3. RESOLUTION NO. 12703 - RESOLUTION TO SELL AT AUCTION SURPLUS PROPERTY CITY COUNCIL MINUTES - APRIL 26, 2005 ( c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF A 20-LOT PRELIMINARY PLAT TO BE KNOWN AS PARK MEADOWS AND A REZONING FROM R4 TO R3 LOCATED IN HUSKI ADDITION SUBMITTED BY SAND COMPANIES WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12692 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 05-0404 FOR MAY 10,2005) 2. CONSIDERATION OF A VACATION OF EASEMENTS TO ALLOW FOR CONSTRUCTION OF A TEAHOUSE/GARDEN SHED OVER THE EASEMENT LINE LOCATED AT 1125 WEST SHORE DRIVE SW SUBMITTED BY LA VONNE HANSEN WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 05-0405 FOR MAY 10,2005) 3. CONSIDERATION OF AMENDMENT TO THE ZONING ORDINANCE TO CONDITIONALLY ALLOW DRIVE-THRU SERVICE WINDOWS IN THE C3 DISTRICT REQUESTED BY CHRISTIAN OCHSENDORF WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 05-0403 FOR MAY 10,2005) 4. CONSIDERATION OF A LOT SPLIT AND VARIANCE SUBMITTED BY LOWELL WRIGHT LOCATED AT 1325 JEFFERSON STREET SE WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12694) 5. CONSIDERATION OF RIGHT-OF-WAY PLAT NO.9 SUBMITTED BY THE CITY OF HUTCHINSON (EXTENDING DENVER AVENUE) WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12695) 6. CONSIDERATION OF A LOT SPLIT SUBMITTED BY TOM WIPRUD LOCATED AT 257 GAUGER STREET NW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12697) (d) CONSIDERATION FOR APPROVAL OF TAXI CAB LICENSE RENEWAL FOR QUALITY TRANSPORTATION (e) CONSIDERATION FOR APPROVAL OF ON-SALE 3.2 MALT LIQUOR LICENSE RENEWAL FOR HUTCHINSON HUSKIES BASEBALL ASSOCIATION AT VMF PARK (f) CONSIDERATION FOR APPROVAL OF MOTORIZED GOLF CART PERMIT FOR DONALD TONSBERG (g) LETTING NO. 10, PROJECT NO. 05-12 (PLAZA 15 PARKING LOT) - ORDERING PREPARATION OF REPORT ON IMPROVEMENT, RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT (h) LETTING NO. 17, PROJECT NO. 05-19 (MUNICIPAL LIQUOR STORE) - ACCEPTING BID AND AWARDING CONTRACT (i) LETTING NO. 10, PROJECT NO. 04-12 (AIRPORT - NA V AIDS SERVICE ROAD AND HANGAR APRON) - APPROVAL OF ESTIMATE NO.2 (j) CONSIDERATION FOR APPROVAL OF MEMORANDUM OF UNDERSTANDING - RAILROAD REMOVALS AND TARTAN PARK ENTRANCE ROAD (k) CONSIDERATION FOR APPROV AL OF MEMORANDUM OF UNDERSTANDING - GOLF COURSE ROAD RECONSTRUCTION PROJECT, PROPOSED EASEMENTS AND PROPERTY ASSESSMENTS (LETTING NO.8, PROJECT NO. 05-10) 2 CITY COUNCIL MINUTES - APRIL 26, 2005 (1) CONSIDERATION FOR APPROVAL OF PURCHASING ENDOSCOPY EQUIPMENT AS REQUESTED BY HUTCHINSON AREA HEALTH CARE Items 5(b)2, 5(c)2, 5(t), 5(h) and 5(j) were pulled for further action. Motion by Haugen, second by Peterson, to approve consent agenda with the exception ofthose items noted. Motion carried unanimously. Item 5(b)2 was further discussed. City Administrator, Gary Plotz, requested that an additional item be included on this resolution for purchase. Four outstanding invoices need to be paid for bag film that total approximately $46,000. These were budgeted items. Motion by Peterson, second by Arndt, to approve Item 5(b)2, Resolution No. 12702, Resolution for Purchase with the additional item included. Motion carried unanimously. Item 5( c)2 was further discussed. Council Member Arndt noted that building structures were not allowed along lakeshore of any kind. This is due to structures becoming neglected and dilapidated. This building in particular is between the home and lakeshore. Julie Wi schnack stated that this building will still meet building setback requirements from the lakeshore. Motion by Peterson, second by Haugen, to approve item 5( c )2, vacation of easements. Motion carried unanimously. Item 5(t) was discussed further. Mayor Cook noted that the application needs to be revised to remove the term "one day" from the application. Also, there was general discussion regarding the regulations of a golf cart being driven on city roadways. Motion by Arndt, second by Haugen, to table this item to the May 10,2005, City Council meeting. Motion carried unanimously. Item 5(h) was further discussed. Miles SeppeIt, EDA Director, presented before the Council. Mr. SeppeIt explained that the bids have been opened and the low bidder has been identified, however, a purchase agreement has not been received from Nash Finch, whom the City is negotiating with to expand into for the expansion of the liquor store. Mr. SeppeIt suggested setting a special City Council meeting once the agreement has been received and finalized. Motion by Peterson, second by Haugen, to table items 5(h), 8(a) and 8(b) until a purchase agreement with Nash Finch has been received and finalized. Motion carried unanimously. Item 5(j) was further discussed. Mayor Cook asked if the railroad had offered any financial assistance in removing the railroad from Michigan Street. Kent Exner, City Engineer, stated that he had spoken with ~heldon Nies of the McLeod County Rail Authority and they have not been able to discuss the financial issues. Motion by Peterson, second by Stotts, to approve memorandum of understanding with McLeod Rail Authority. Motion carried unanimously. 6. PUBLIC HEARINGS - 6:00 P.M. - NONE 7. COMMUNICATIONS. REQUESTS AND PETITIONS (a) DISCUSSION OF SOLICITORS LICENSES AS REQUESTED BY BRUCE HUMPHREY The presenter of this topic requested that the item be pulled. Motion by Arndt, second by Haugen, to table this item indefinitely. Motion carried unanimously. 3 CITY COUNCIL MINUTES - APRIL 26, 2005 (b) DISCUSSION OF CREEKSIDE ACTIVITY Steven Madson, Creekside General Manager, explained that due to the vast increase in volume being produced at the compost facility and shortage of space, retail sales ofthe facility's mulch and other bulk and bagged products have been transferred to Prieve Landscaping and Crow River Landscaping. This has also been done to aid in safety to customers with the large amount of semi-trucks entering and exiting the facility. Council Member Arndt asked if it would be possible to move the storage space of the concrete crushing to free up additional space. Mr. Madson suggested processing the concrete in a more timely fashion. Mayor Cook suggested updating the compost facility's web site to reflect this change in retail sales. 8. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROV AL OF PURCHASE AGREEMENT BETWEEN NASH FINCH AND THE CITY OF HUTCHINSON FOR EXPANSION OF LIQUOR STORE (TABLED FROM APRIL 26, 2005) This item was tabled until a purchase agreement is received and finalized. (b) CONSIDERATION FOR APPROVAL OF RELOCATION AGREEMENT WITH MIDWEST TAE KWON DO FOR RELOCATION FROM THE LIQUOR STORE EXPANSION SITE (TABLED FROM APRIL 26, 2005) This item was tabled until a purchase agreement is received and finalized. 9. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF ACCEPTING FIRE SAFETY HOUSE GRANT Brad Emans, Fire Chief, presented before the Council. ChiefEmans explained that the fire department has applied for five different grants and has heard that they have so far received three of the five. Grants they have applied for include funding for a mass casualty trailer, which will be housed at the fire station, as well as rescue suits, thermal-imaging cameras, and an exhaust system for the fire station. ChiefEmans stated that several years ago ajoint effort with Meeker and McLeod County produced a fire safety house used for training and educating. Due to the high usage, this house has since deteriorated. The HFD has applied for and received a fire safety house grant to have a new safety training house in the City of Hutchinson. The HFD has offered Meeker and McLeod County to use the house as well for training and education. The HFD has requested that these organizations match 10% of the grant, pay for the insurance and pay for all maintenance. The HFD will then maintain it and schedule it. Council Member Arndt also talked about rescue equipment to be used in water, and specifically the Crow River Dam. Motion by Arndt, second by Peterson, to approve accepting the $47,000 fire safety house grant. Motion carried unanimously. (b) PRESENTATION BY GARY PLOTZ, CITY ADMINISTRATOR, ON ADDITIONAL 2005 CITY COUNCIL OBJECTIVES (FROM 2005 VISIONING SESSIONS) Gary Plotz, City Administrator, presented before the Council. Mr. Plotz delivered a presentation on additional 2005 goals set by the City Council at a workshop held earlier this year. Mr. Plotz presented on three more goals set by the Council. These include coordinating the resources to the point of forming a facility committee for the establishment of a "transitional housing facility for victims of domestic abuse"; soliciting, defining and prioritizing projects that improve local traffic flow and safety; and identifying and recommending opportunities for increased community awareness of facilities and events. On each goal Mr. Plotz covered who will be working on each goal, what information will be researched and the deadline to accomplish the goal. 4 CITY COUNCIL MINUTES - APRIL 26, 2005 Mr. Plotz requested that the Council approve the goal objectives as outlined. Motion by Peterson, second by Stotts, to approve the additional three goal objectives as outlined. Motion carried unanimously. ( c) CONSIDERATION FOR APPROVAL OF ADOPTING SCHEDULE OF MEETINGS FOR HOSPITAL PRIVATIZATION TASK FORCE Mayor Cook noted an additional meeting that will be held May 4,2005, which will be a presentation from the Montevideo City/County Hospital. On May 16,2005, presentations will be made by Rice Memorial Hospital in Willmar. On May 23,2005, a public forum will be held at the Hutchinson Event Center. The times for all of these meetings are from 5:00 - 6:30 p.m. Motion by Peterson, second by Haugen, to adopt schedule of meetings for hospital privatization task force. Motion carried unanimously. ( d) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOP FOR MAY 24, 2005 Gary Plotz, City Administrator, noted that nognally Council workshops are held the second Tuesday of each month. The intention of the May 10 workshop was to have a follow-up presentation on program/performance based budgeting. Due to a higher priority issue that needs to be discussed at this workshop on bonding, it is being requested that a workshop be held May 24,2005, for the follow-up on the program/performance based budgeting. Motion by Peterson, second by Haugen, to set Council workshop for May 24,2005, at 4:00 p.m. to hold follow-up discussion on program/performance based budgeting. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS 1. RESOLUTION NO. 12704 - LETTING NO.4, PROJECT NOS. 05-04 & 05-05 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS (DOWNTOWN STREETSCAPE) John Rodeberg, Director of Public Works, noted that the streetscape plan has been refined and staff is now proposing to go out for bids. The proj ect has been made very simple and staff plans to receive the bids back by late May. Motion by Stotts, second by Peterson, to approve approving plans and specifications and ordering advertisement for bids on the Downtown Streetscape project (it was noted the resolution approval date needs to be changed from May 25 to April 25, 2005). Motion carried unanimously. 2. TRANSIENT MERCHANT LICENSE APPROVAL FOR HUMMINGBIRD HABIT AT NURSERY Mayor Cook noted that an application had been received today by Hummingbird Habitat Nursery for a transient merchant license to sell nursery items in the Hutchinson Mall parking lot. This applicant has had the same type of sale in the same location for the past three years. Motion by Arndt, second by Stotts, to approve the transient merchant license, contingent on the application passing the background check. Motion carried unanimously. Gary Plotz - Mr. Plotz noted that there has been some press in the local newspaper regarding complaints made by neighbors regarding the compost facility. Mr. Plotz further noted that he and the mayor have met with the neighbors three times in the last two weeks and their main issues are the noise, odor, plastic and the view. Mr. Plotz stated that the City is researching alternatives to backup beepers which cause disturbing noise volumes and have purchased a device to measure the noise level at the site. 5 CITY COUNCIL MINUTES - APRIL 26, 2005 In addition, the City has purchased an odor monitoring device to measure various odors. Training will be given to City staff on how to use this equipment. In regard to the plastic debris that blows off of the facility, another piece of equipment is being considered to be purchased that will halt this nuisance. Lastly, a berm will be extended on the facility to block the view of the facility. He wanted to make it known that City staff is working with the neighbors to remedy their issues as best possible. Monthly meetings will be held with the neighbors to keep them updated on progress at the facility. Mr. Plotz also noted that the City has been contacted by the School District regarding the future of Park Elementary School. He and the mayor met with school officials and discussed the process to be used in determining the reuse of the school if it is no longer used as a school. What was decided is that a Joint Exploratory Committee will be formed to discuss the future reuse ofthe facility. A resolution approving this committee will be brought forth at the May 10fh City Council meeting. Mayor Cook - Mayor Cook noted that there are two events that the Council is invited to. He recommended setting these as public meetings so not to violate the Open Meeting Law. Motion by Stotts, second by Peterson, to set public meeting for April 28, 2005, at 11 :00 am. for a groundbreaking ceremony at the Community of Lakeridge. Motion carried unanimously. Motion by Arndt, second by Haugen, to set public meeting for May 4, 2005, at 10:00 a.m. for a dedication ceremony at 3M for a building addition. Motion carried unanimously. Mayor Cook also noted that he attended the Annual Mayors' Conference this past weekend. He said that the main topics centered around transportation. He said that a main issue is to increase the gas tax. He urged those citize!1s ~ith an opinion to contact their state legislators. General discussion was held regarding transportatiOn issues. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Arndt, second by Stotts, to approve claims, appropriations and contract payments. Motion carried unanimously. 12. ADJOURN With no further business to discuss, the meeting adjourned at 7:10 p.m. 6