04-12-2005 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, APRIL 12,2005
1. CALL TO ORDER - 5:30 P.M.
2. INVOCATION - Due to the absence of Rev. Greg Nelson, Bethlehem United Methodist Church, the
mvocatlOn was dispensed.
3. PLEDGE OF ALLEGIANCE
4. MINUTES
(a) REGULAR MEETING OF MARCH 22, 2005
(b) BID OPENING MINUTES OF APRIL 8, 2005
Motion by Arndt, second by Haugen, to approve the minutes as presented. Motion carried unanimously.
5. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM FEBRUARY 28, 2005
2. MOTOR VEHICLE MONTHLY REPORT FOR FEBRUARY 2005
3. FIRE DEPARTMENT MONTHLY REPORT FOR MARCH 2005
4. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR FEBRUARY 2005
5. BUILDING DEPARTMENT MONTHLY REPORT FOR MARCH 2005
6. PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM FEBRUARY 7
AND MARCH 7, 2005
(b) RESOLUTIONS AND ORDINANCES
1. ORINANCE NO. 05-0400 - ORDINANCE REVISING SEWER RATES RELATED TO BOD
SURCHARGE (SECOND READING AND ADOPTION)
2. ORDINANCE NO. 05-0401 - ORDINANCE AUTHORIZING THE CONVEYANCE OF
MUNICIPALLY OWNED REAL PROPERTY TO THE SOUTHWEST MINNESOTA FOUNDATION
(SECOND READING AND ADOPTION)
3. ORDINANCE NO. 05-0402 - ORDINANCE V ACA TING UTILITY AND DRAINAGE EASEMENTS
IN LOTS 1 - 6 AND LOTS 13 - 20, BLOCK 2, BLOCK 4 AND BLOCK 5, SOUTHFORK RIDGE
(SECOND READING AND ADOPTION)
4. RESOLUTION NO. 12668 - RESOLUTION APPROVING PRELIMINARY AND FINAL PLAT TO
BE KNOWN AS SWMF ADDITION SUBMITTED BY SOUTHWEST MINNESOTA FOUNDATION
LOCATED ON THE SOUTHWEST CORNER OF HIGHWAYS 7 AND 15
5. RESOLUTION NO. 12681 - RESOLUTION IN SUPPORT OF PLACING THE CITY OF
HUTCHINSON WASTEWATER FACILITY ON THE WATER POLLUTION CONTROL
REVOLVING FUND
6. RESOLUTION NO. 12682 - RESOLUTION FOR PURCHASE (UNLEADED GASOLINE)
7. RESOLUTION NO. 12690 - RESOLUTION APPROVING PLEDGED SECURITIES FOR
CITY COUNCIL MINUTES - APRIL 12, 2005
COLLATERAL FROM MID COUNTRY BANK
8. RESOLUTION NO. 12691 - RESOLUTION APPROVING PLEDGED SECURITIES FOR
COLLATERAL FROM HOME STATE BANK
(c) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR THE COUNTRY
STOP TO SELL PRODUCE IN THE RUNNINGS FLEET & FARM PARKING LOT
(d) CONSIDERATION FOR APPROVAL OF TEMPORARY RECYCLING PERMIT FOR CAN MAN 2
(e) CONSIDERATION FOR APPROVALS AND PERMITS FOR THE 62nd ANNUAL HUTCHINSON
JAYCEE WATER CARNIVAL FOR JUNE 13 -19, 2005
(t) CONSIDERATION FOR APPROVAL OF APPOINTING JOHN LOFDAHL TO THE PLANNING
COMMISSION UNTIL MARCH 2010
(g) CONSIDERATION FOR APPROVAL OF LEASE AGREEMENT WITH MARVIN WILLHITE
(h) LETTING NO. 16, PROJECT NO. 05-18 (EMERGENCY GENERATOR UPGRADE) - ACCEPTING BID
& AWARDING CONTRACT
(i) LETTING NO.6, PROJECT NO. 05-20 (2005 AIRPORT IMPROVEMENTS)
(j) LETTING NO.6, PROJECT NO. 01-19 (ROLLING MEADOWS)-CONSIDERATIONOF ESTIMATE
NO.4
(k) LETTINGNO.1,PROJECTNO. 03-01 (DALE STREET & 2ND AVENUE SW)-CHANGEORDERNO.
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(1) LETTING NO.3, PROJECT NOS. 03-05, 03-06, 03-07, 03-08, 03-09, 03-11, 03-22 (2003 PAVING
IMPROVEMENTS) - CHANGE ORDER NO.3 AND ESTIMATE NO.5
(m)LETTING NO.5, PROJECT NO. 03-12 (EDMONTON AVENUE) - CHANGE ORDER NO.8
(n) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR HUTCHINSON
FIRE RELIEF ASSOCIATION ON SEPTEMBER 11, 2005, AT THE HUTCHINSON FIRE STATION
(0) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR JOHN RODEBERG TO
WASHINGTON D.C. FROM JUNE 7 - 9, 2005
(p) RETAIL ON-SALE, NON-INTOXICATING MALT LIQUOR (3.2 BEER) LIQUOR LICENSE
RENEWALS
· LITTLE CROW BOWLING LANES (HUTCH BOWL)
· SKY VENTURES (PIZZA HUT)
· MEADOWLINKS GOLF CLUB
(q) RETAIL OFF-SALE, NON-INTOXICATING MALT LIQUOR (3.2 BEER) LIQUOR LICENSE
RENEWALS
· COBORN'S INC - CASHWISE
· SPEEDWAY SUPERAMERICA
· ERICKSON'S DIVERSIFIED CORPORATION (ECONO FOODS)
· PHILLIPS 66
· W ALMART SUPERCENTER
Items 5(b)1, 5(t), and 5(i) were pulled for further discussion.
Motion by Haugen, second by Peterson, to approve consent agenda with the exception ofItems 5(b) 1, 5(t)
and 5(i). Motion carried unanimously.
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CITY COUNCIL MINUTES - APRIL 12, 2005
Item 5(b) 1 was discussed further. John Rodeberg, Director of Public Works, stated that an overall sanitary
sewer rate study has been completed. This rate study has helped determine whether or not the proposed
BOD surcharge rate is in line with the other rates. The consultant that conducted the study stated that it
would be appropriate to make this rate change which was at the request of Hutchinson Technology
Incorporated, a major industry in the city.
Motion by Peterson, second by Stotts, to approve Item 5(b) 1, second reading and adoption of Ordinance No.
05-0400. Motion carried unanimously.
Item 5(t) was discussed further. Council Member Arndt asked for more information on John Lofdahl.
Mayor Cook noted that Mr. Lofdahl is a general contractor who has lived in Hutchinson since 1989 and is
highly involved with the Crow River Habitat for Humanity. Mayor Cook further noted that seven applicants
applied for the open seat on the Planning Commission and he felt that a general contractor's expertise would
be a great asset to the Planning Commission.
Motion by Arndt, second by Haugen to approve ratification of Mayor's appointment of John Lofdahl to the
Planning Commission. Motion carried unanimously.
Item 5(i) was discussed further. John Rodeberg, Director of Public Works, stated that these airport
improvements are annual improvements. Because of jet fueling costs, staff is proposing that this proj ect be
divided into two, with the jet fueling system being a separate project. This is being proposed due to the
possibility of lack of funding for jet fueling and ensuring that the other improvements move forward.
Motion by Peterson, second by Stotts, to approve Item 5(i), Letting No.6, Project No. 05-20. Motion
carried unanimously.
6. PUBLIC HEARINGS - 6:00 P.M.
(a) LETTING NO.7, PROJECT NO. 05-07 & 05-08 (MICHIGAN AVENUE NE & SE AND RAILROAD
CROSSING/STREET MAINTENANCE) - ORDERING IMPROVEMENT AND PREPARATION OF
PLANS AND APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT
FOR BIDS
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the first project, 05-07,
is to rehabilitate Michigan Street, which will include milling the entire surface to a 2" thickness, removing
and replacing severely deteriorated pavement to full depth of existing section, remove severely cracked and
settled concrete and curb and gutter, mudjack moderately settled concrete curb and gutter, repair failed
sanitary sewer pipe in two areas and overlay entire surface with 2" thick bituminous. The second project,
05-08, will entail removing railroad crossing and applying thin overlay.
Discussion was held regarding the project timeline, the condition of the underlying structure and other
projects that might cross Michigan Street.
The City will pay for 50% of the rehabilitation on Michigan Street, the sanitary sewer repairs, railroad
crossing removals and thin overlay maintenance activities. Total estimated project cost is $266,500.
Eric Knutson, Lynn Card Company, presented before the Council. Mr. Knutson asked about accessibility
during the rehabilitation. Mr. Rodeberg stated that haulers and employers should not have problems
accessing the building during the rehabilitation.
Motion by Peterson, second by Arndt, to close public hearing. Motion carried unanimously.
Mayor Cook asked if there is a possibility of getting funding from the railroad for removing the tracks. John
Rodeberg stated that Dakota Rail had indicated at one time that reimbursement may be made for such a
thing, but he wasn't necessarily confident that would occur. However, a meeting will be scheduled to
discuss this matter.
Motion by Stotts, second by Arndt, to approving Letting No.7, Project No. 05-07 & 05-08, adopting
Resolution Nos. 12688 & 12689. Motion carried unanimously.
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CITY COUNCIL MINUTES - APRIL 12, 2005
7. COMMUNICATIONS. REQUESTS AND PETITIONS
8. UNFINISHED BUSINESS
9. NEW BUSINESS
(a) CONSIDERATION FOR APPROV AL OF PURCHASE AGREEMENT BETWEEN NASH FINCH AND
THE CITY OF HUTCHINSON FOR EXPANSION OF LIQUOR STORE
Miles Seppelt, EDA Director, stated that Nash Finch is drafting this agreement, however staff has not
received the agreement yet. Because of this, Mr. Seppelt is requesting that this item and Item 9(b) be
continued to the April 26, 2005, City Council meeting.
Motion by Arndt, second by Peterson, to table action until April 26, 2005. Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF RELOCATION AGREEMENT WITH MIDWEST TAE
KWON DO FOR RELOCATION FROM THE LIQUOR STORE EXPANSION SITE
Motion by Arndt, second by Peterson, to table action until April 26, 2005. Motion carried unanimously.
(c) DISCUSSION OF 2005 STREET PATCHING POLICY
John Rodeberg, Director of Public Works, presented before the Council. Mr. Rodeberg stated that the
policy has changed in that more emphasis will be placed on maintaining streets in good condition and less
emphasis on those streets that are in poor condition. This policy will help in addressmg priorities. Streets in
poor condition may be at a liability to the City because potholes may remain on the edges of streets.
Motion by Stotts, second by Peterson, to approve 2005 street patching policy. Motion carried unanimously.
(d) DISCUSSION OF 2005 MOSQUITO CONTROL PROGRAM
John Rodeberg, Director of Public Works, presented before the Council. Mr. Rodeberg explained that a
representative from Clark Mosquito Control had presented at a Council workshop. Larvacide briquettes
have been placed by city staff and will have a major effect on mosquito control. In addition to the briquette
application, spraying is very effective, however budgeting and other issues need to be considered. If the
City moves forth with the consideration of spraying, public meetings will be held. The cost is projected to
be slightly over $2.00 per capita. Mr. Rodeberg reminded the public that the City cannot apply briquettes to
private property.
(e) CONSIDERATION FOR APPROVAL OF APPROVING ENGINEERING SERVICES AGREEMENT
WITH SRF CONSULTING FOR FEASIBILITY REPORT FOR HIGHWAY 7 PEDESTRIAN
UNDERPASS AT SCHOOL ROAD
John Rodeberg, Director of Public Works, stated that $1 million has been earmarked in federal dollars. This
intersection has been a safety hazard for years. It is requested that a consulting agreement be approved and
authorized for SRF to determine the feasibility of an underpass at the intersectiOn of Hwy 7 and School
Road. Based on preliminary information it appears that funding will be received, however it may be a
reduced figure. Mr. Rodeberg stated that ifthis project is incorporated into the Hwy 7 reconstruction project,
he is hoping it will be at a lower cost.
Motion by Arndt, second by Stotts, to approve engineering services agreement with SRF Consulting.
Motion carried unanimously.
(f) CONSIDERATION FOR APPROVAL OF SETTING A CITY COUNCIL WORKSHOP TO IDENTIFY
CORE/ESSENTIAL SERVICES
Mayor Cook noted that this workshop should be scheduled to aid with the 2006 budgeting session.
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CITY COUNCIL MINUTES - APRIL 12, 2005
Motion by Stotts, second by Peterson, to approve setting City Council Workshop for April 27, 2005, from
9:00 a.m. - 12noon. Motion carried unammously.
10. MISCELLANEOUS
(a) COMMUNICATIONS
Mayor Cook noted that Mariachi Fiesta Restaurant had applied to renew its liquor license. All paperwork
has been turned in as required.
Motion by Stotts, second by Peterson, to approve renewing Mariachi Fiesta liquor license. Motion carried
unanimously.
Mayor Cook noted that he would like to appoint Janet Vacek and John Paulsen to the Hutchinson Public
Library Board to April 2008.
Motion by Peterson, second by Haugen, to ratify the Mayor's appointments to the Library Board. Motion
carried unanimously.
Marc Sebora - Mayor Cook noted that he has received a question asking if the sale of the hospital could be
put to public vote. Marc Sebora stated that the City Charter does not authorize the sale of the hospital,
however the City Charter could be changed via citizen petition. Mr. Sebora stated the various ways the
Charter could be revised.
General discussion was held regarding the process of privatizing the hospital. Council Member Stotts stated
that there are several questions to be answered and this will be a slow-moving process. It was noted that the
Privatization Task Force will set a town hall meeting in the near future
Casey Stotts - Council Member Stotts asked Miles SeppeIt on the status of State Theatre. Mr. SeppeIt stated
that it is progressing well and will open soon. The only items remaining are finishing work, such as seating,
flooring, and the screens. Mr. SeppeIt guessed it could possibly be opening in May. Mr. SeppeIt stated that
the Hutch Hotel could be opening in Mayas well.
Ken Merrill- Mr. Merrill stated that last week a Senate Tax Committee approved increasing the City's LGA
funding by $500,000. This bill will be presented later in the legislative session.
John Rodeberg - Mr. Rodeberg noted that currently there is no funding for the dam reconstruction.
However, staff is working with the federal government for funding and hope the proj ect will coincide with
the Hwy 7 project. An open house was held last week on the Hwy 7 project and was attended well with
several positive comments.
Julie Wischnack - Ms. Wischnack stated that work is being done on the Harrington-Merrill House. Pieces
ofthe house are being removed and a new foundation is being put in. Ms. Wischnack noted that the funding
for this project is being acquired by Historic Hutchinson.
11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
Motion by Stotts, second by Peterson, to approve claims, appropriations and contract payments. Motion carried
unanimously.
12. ADJOURN
Motion by Stotts, second by Peterson, to adjourn at 7:05 p.m.
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