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01-03-2005 CCM MINUTES HUTCHINSON CITY COUNCIL SPECIAL ORGANIZATIONAL MEETING MONDAY, JANUARY 3,2005,4:15 P.M. 1. INSTALLATION OF NEWLY ELECTED CITY COUNCIL MEMBER: . MAYORSTEVENWAYNECOOK . COUNCIL MEMBER KAREN KAY PETERSON . COUNCIL MEMBER CASEY DONOVAN STOTTS 2. CALL TO ORDER-4:15P.M. Council Member Bill Arndt called the meeting to order. Members present were Steve Cook, Kay Peterson, Jim Haugen and Casey Stotts. Others present were Gary Plotz, City Administrator and Marc Sebora, City Attorney. 3. CONSENT AGENDA (a) RESOLUTIONS 1. RESOLUTION NO. 12595 - DESIGNATING OFFICIAL NEWSPAPER AS HUTCHINSON LEADER 2. RESOLUTION NO. 12596 - APPOINTING GARY PLOTZ AS CITY ADMINISTRATOR FOR 2005 3. RESOLUTION NO. 12597 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS 4. RESOLUTION NO. 12598 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST MINNESOTA BANK NA OF HUTCHINSON, MINNESOTA 5. RESOLUTION NO. 12599 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM MID COUNTRY BANK OF HUTCHINSON, MINNESOTA 6. RESOLUTION NO. 12600 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM HOME STATE BANK OF HUTCHINSON, MINNESOTA 7. RESOLUTION NO. 12601 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA 8. RESOLUTION NO. 12602 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM WELLS FARGO BANK OF HUTCHINSON, MINNESOTA (b) CONSIDERATION OF 2005 CITY CALENDAR Motion by Arndt, second by Stotts, to approve consent agenda. Motion carried unanimously. 4. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 04-0398 - AN ORDINANCE SETTING CITY OF HUTCHINSON FEE SCHEDULE (SET SECOND READING AND ADOPTION FOR JANUARY 11, 2005) Marc Sebora, City Attorney, informed the Council that at the last City Council meeting the Council approved setting the second reading and adoption of Ordinances 04-0398 and 04-0399 for January 3, 2005. Upon further review, the City Charter states that there must be seven days between initial introduction of an ordinance and adoption. Due to there only being six days between the introduction and adoption of these ordinances, it was requested that the adoption be considered at the January 11, 2005, City Council meeting. Organizational Meeting Minutes - January 3, 2005 Motion by Peterson, second by Arndt, to set second reading and adoption of Ordinance No. 04- 0398 for January 11, 2005. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 04-0399 - AN ORDINANCE ADOPTING SALARIES OF MAYOR AND COUNCIL MEMBERS (SET SECOND READING AND ADOPTION FOR JANUARY 11,2005) Marc Sebora, City Attorney, informed the Council that at the last City Council meeting the Council approved setting the second reading and adoption of Ordinances 04-0398 and 04-0399 for January 3, 2005. Upon further review, the City Charter states that there must be seven days between initial introduction of an ordinance and adoption. Due to there only being six days between the introduction and adoption of these ordinances, it was requested that the adoption be considered at the January 11, 2005, City Council meeting. Motion by Peterson, second by Arndt, to set second reading and adoption of Ordinance No. 04- 0399 for January 11, 2005. Motion carried unanimously. 5. NEW BUSINESS (a) SELECTION OF COUNCIL'S VICE PRESIDENT Motion by Arndt, second by Stotts, to elect Kay Peterson as the Council's Vice President. Motion carried unanimously. (b) DESIGNATION OF COUNCIL REPRESENTATIVES: 1. AIRPORT COMMISSION - Steve Cook 2. HUTCHINSON AREA HEALTH CARE BOARD - Kay Peterson 3. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD (EDA) - Jim Haugen and Casey Stotts 4. HUTCHINSON HOUSING, INC. (HRA) - Casey Stotts 5. HUTCHINSON UTILITIES COMMISSION - Steve Cook 6. LIBRARY BOARD - Kay Peterson 7. MID-MINNESOTA DEVELOPMENT COMMISSION - Bill Arndt 8. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD - Bill Arndt 9. PLANNING COMMISSION - Jim Haugen 10. HUTCHINSON SAFETY COUNCIL - Kay Peterson 11. TELECOMMUNICATIONS COMMISSION - Steve Cook 12. LIQUOR STORE COMMITTEE - Steve Cook and Jim Haugen 13. WAGE COMMITTEE - Jim Haugen and Kay Peterson 14. MCLEOD COUNTY SOLID WASTE ADVISORY COMMITTEE - Kay Peterson and Gary Plotz Motion by Stotts, second by Haugen, to ratify Mayor's appointments. Motion carried unanimously. (c) APPOINTMENTS TO HEALTH BOARD: . DR. JAMES ALLEN Organizational Meeting Minutes - January 3, 2005 . DR. DAVID BYRON . DR. DENNIS MURPHY Motion by Arndt, second by Haugen, to ratify Mayor's appointments. Motion carried unanimously. (d) APPOINTMENT OF MEMBERS TO ADVISORY COMMITTEE FOR CREEKSIDE SOILS - Brandon Fraser and Casey Stotts (Council Representative) Mayor Cook noted that these appointments are in addition to the current standing committee. Motion by Haugen, second by Peterson, to ratify Mayor's appointments. Motion carried unanimously. (e) REAPPOINTMENTS TO VARIOUS CITY BOARDS/COMMISSIONS . HOSPITAL BOARD - STEVEN SNAPP TO DECEMBER 2009 . SENIOR ADVISORY BOARD - JULIE JENSEN, JOHN LYMAN AND JUNE LYMAN TO JANUARY 2008 . TELECOMMUNICATIONS COMMISSION - GREG CURRY TO DECEMBER 2009 Motion by Peterson, second by Arndt, to ratify Mayor's appointments. Motion carried unanimously. (t) CONSIDERATION FOR APPROVAL OF SETTING INFORMATIONAL MEETING FOR JANUARY 11,2005, AT 4:15 P.M. TO DISCUSS WATER TREATMENT PLANT WITH EARTH TECH Gary Plotz, City Administrator, noted that this item will be part of the regular agenda of the City Council meeting on January 11,2005, as opposed to an informational meeting at 4: 15 p.m. Staff requested that this item be put on the beginning of the regular City Council agenda. (g) CONSIDERATION FOR APPROVAL OF RESETTING MANAGEMENT TEAM MEETINGS Gary Plotz, City Administrator, stated that it has been reconnnended that the management team meetings scheduled at 1 :30 p.m. on Mondays be moved to 3:30 p.m. so that the new mayor, Steve Cook, could attend when wanted. Mr. Plotz requested that City Policy No. 3.02 be revised to illustrate this time change. Motion by Peterson, second by Arndt, to approve resetting management team meetings to Mondays at 3:30 p.m., amending city policy 3.02, and changing this meeting time on the 2005 city calendar. Motion carried unanimously. 5. ADJOURNMENT With no further business to discuss, the meeting adjourned at 4:40 p.m.