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09-28-2004 CCM MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 28,2004 1. CALL TO ORDER - 5:30 P.M. Mayor MarlIn Torgerson called the meeting to order. Members present were Kay Peterson, Jim Haugen, Casey Stotts and Bill Arndt. Others present were Gary Plotz, City Administrator, Marc Sebora, City Attorney and John Rodeberg, Director of Public Works. 2. INVOCATION - Rev. Randy Freund, Faith Lutheran Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF SEPTEMBER 14, 2004 Minutes were approved as presented 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM AUGUST 2, 2004 2. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR AUGUST 2004 3. CITY OF HUTCHINSON INVESTMENT REPORT FOR AUGUST 2004 4. CITY OF HUTCHINSON FINANCIAL REPORT FOR AUGUST 2004 5. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM AUGUST 17,2004 6. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM AUGUST 17, 2004 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12531 - RESOLUTION FOR PURCHASE (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF FINAL PLAT TO BE KNOWN AS COMMUNITY OF LAKERIDGE SUBMITTED BY CHUCK AND BRET ANDERSON WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12529) (d) CONSIDERATION FOR APPROVAL OF REAPPOINTING DOUG MCGRAW TO AIRPORT COMMISSION TO 2009 (e) CONSIDERATION FOR APPROVAL OF REAPPOINTING DAVID WETTERLING TO UTIL TIES COMMISSION TO 2009 (t) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR ST. ANASTASIA CATHOLIC PARISH SCHOOL FOR DECEMBER 16, 2004, AT ST. ANASTASIA CITY COUNCIL MINUTES - SEPTEMBER 28, 2004 CATHOLIC CHURCH Motion by Arndt, second by Haugen, to approve consent agenda. Motion carried unanimously. 6. PUBLIC HEARINGS - NONE 7. COMMUNICATIONS, REQUESTS AND PETITIONS 8. UNFINISHED BUSINESS 9. NEW BUSINESS (a) CONSIDERATION OF V ARIANCEREQUESTED BY MARK SCHlERMAN AND MARK GIRARD TO REDUCE DRIVEWAY SETBACK TO CONSTRUCT A SHARED DRIVEWAY LOCATED AT 1020/1030 GOLF COURSE ROAD (RECOMMENDATION PENDING OUTCOME OF SPECIAL PLANNING COMMISSION MEETING HELD SEPTEMBER 27, 2004 Julie Wi schnack, Director of Planning/Zoning/Building, presented before the Council. Ms. Wi schnack explained that the Planning Commission recommends approval for this application. The applicants basically want to share a driveway, which requires a variance. Motion by Arndt, second by Haugen, to approve variance requested by Mark Schierman and Mark Girard to reduce driveway setback to construct a shared driveway located at 1020/1030 Golf Course Road. Motion carried unanimously. (b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY STEVEN BROWN TO REPLACE EXISTING NON-CONFORMING GARAGE WITH A 26' X 28' GARAGE THREE FEET FROM THE PROPERTY LINE LOCATED AT 616 BROWN STREET SW (THE GARAGE WILL ALSO COVER 26% OF THE REAR YARD) WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12528) Julie Wishncack, Director of Planning/Zoning/Building, presented before the Council. Ms. Wi schnack explained that there is a drainage issue regarding this property. John Rodeberg explained that the property owner needs to address these runoff issues. Mr. Rodeberg explained that the property owner's downspouts can be directed to the east from the new garage, as well as doing some grading in the backyard, which will take care of the drainage issues. Long term plans may include paving the alley and installing curb and gutter on one side. An agreement will be entered into with the property owner prior to a building permit being issued. General discussion was held in regard to the concept of privatizing alleys. Motion by Haugen, second by Arndt, to approve conditional use permit to Steven Brown to replace existing non-conforming garage with a 26' x 28' garage three feet from the property line located at 616 Brown Street. Motion carried unanimously. (c) REVIEW OF MN/DOT DISTRICT 8 LONG RANGE PLANS John Rodeberg, Director of Public Works, gave a presentation on MnDOT's 25-year plan for the state's roadways. Major improvement projects included on the schedule include US Highway 212 from Eden Prairie to near Cologne; TH 7 near Silver Lake; TH 7 through Hutchinson; North High Drive/TH 15; TH 15 Central and TH 7: CSAH 4 - TH 25; TH 15: Hutchinson-Dassel and TH 22: Glencoe Bypass. Other potential state projects include TH 15 from Kimball to St. Cloud and a TH 15 Bypass of Hutchinson. Mr. Rodeberg further reviewed proj ected city proj ects which include a new Golf Course Road, overlay of Michigan Street, access road to new Industrial Park, downtown streetscape improvements and Washington Avenue and Adams Street roundabout in 2005. 2006-2007 projects include extending existing routes of Edmondton Avenue and Market Street to Airport Road; Crow River Dam; and Century Avenue SW from Dale Street to School Road. 2008-2009 projects include a complete reconstruction of Washington Avenue East in the downtown; 6th Avenue NE/McLeod Avenue and an extension of Edmonton Avenue SW from Target to School Road. 2 CITY COUNCIL MINUTES - SEPTEMBER 28, 2004 Major McLeod County projects include the second phase of a southwest bypass and the first phase of a northeast bypass in the next four to six years. Mr. Rodeberg covered funding issues which include current insufficient funding, revised "target formulas" and proposals for increasing funding. Other issues include growth and weight restrictions. Following Mr. Rodeberg's presentation, general discussion was held regarding traffic flow on various highways. (d) CONSIDERATION FOR APPROVAL OF RESOLUTION REGARDING CROW RIVER DAM REPLACEMENT John Rodeberg, Director of Public Works, explained that multiple ideas are being considered to capture funding to replace the Crow River Dam. Mr. Rodeberg is requesting that the Council approve a general resolutIOn supporting a request for funding for replacement of the Crow River Dam. ThIS resolution will included with various grant applications. Motion by Stotts, second by Arndt, to approve Resolution No. 12532 to request funding for replacement of Crow River Dam. Motion carried unanimously. (e) CONSIDERATION FOR APPROVAL OF CIVIL AIR PATROL BUILDING IMPROVEMENT EXPENSES John Rodeberg, Director of Public Works, explained that the Civil Air Patrol donated a building to the City of Hutchinson in 2000. The City leases the building to the Civil Air Patrol, who is responsible for utilities, routine maintenance and janitorial work. The roof on the building has had major repairs and the Civil Air Patrol provided a lot of work to make the repairs. Staffis requesting that the Civil Air Patrol receive a credit in the amount of approximately $6200 for the labor and materials to repair the roof. The electricity charges are being proposed to be forgiven by the City until the $6200 is reached. Motion by Peterson, second by Stotts, to approve improvement expenses to Civil Air Patrol building at Hutchinson Municipal Airport. Motion camed unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS 1. ADDITIONAL APPOINTMENTS TO HOSPITAL COMMITTEE DuWayne Peterson and Dennis Murphy were appointed to the hospital committee which will be studying the privatization of the Hutchinson Hospital. Motion by Peterson, second by Haugen, to approve the appointments. Motion carried unanimously. Jim Haugen - Mr. Haugen mentioned that at the last Planning Commission meeting new aerial photos of the City were presented. These aerial photos will be presented at a future City Council meeting. Mr. Haugen also asked about the water main break on Highway 7. Mr. Rodeberg explained that this is an old line and broke in another section a couple of years ago. These issues should be taken care of with the Highway 7 proj ect. Casey Stotts - Mr. Stotts stated that he talked with Ken Zinda, city resident, a couple of weeks ago. Mr. Zinda asked Mr. Stotts to inform the Council that he would like to see if volunteers could be used for mowing parks and volunteering for other tasks. Mr. Stotts asked the City Administrator to have someone contact Mr. Zinda regarding thJ s. Mr. Stotts also explained that he has received phone calls regarding the liquor store project and the fact that residents are not in favor of the way the liquor store project is heading, mainly a projected cost of$3 million dollars. He also received telephone calls regarding the 2005 proposed budget and that residents would like to see it reduced. 3 CITY COUNCIL MINUTES - SEPTEMBER 28, 2004 Gary Plotz - Mr. Plotz mentioned that the current Building Official, Barry Greive, will be leaving the City of Hutchinson, and has accepted a position with the State of Minnesota. Mr. Plotz also spoke about the current contract with Waste Management and that changes to the contract will be discussed after the McLeod County Board takes formal action on collection county-wide. In addition, Mr. Plotz has been contacted by West Central Sanitation and they have informed him that they would like an opportunity to make a proposal for collection. Mr. Plotz also mentioned that a presentation will be made by Creekside Soils at the October 13th City Council meeting. Mr. Plotz lastly mentioned that the Park Elementary Task Force met today and a presentation will be made at the October 13tli City Council meeting along with a formal proposal. John Rodeberg - Mr. Rodeberg explained there was a sewage issue near Tartan Park during one of the last heavy rainfalls. This was due to failure of a lift station pump. Also, a proposed franchise will be on the next City Council meeting for a property owner to place a fence on city property near Northwoods Park. Mayor Torgerson - Marlin Torgerson referred to the liquor store project and stated that committee members are also not happy with the figure of $3 million to expand the liquor store. Further work is being done on this project to reduce the cost. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Peterson, second by Stotts, to approve claims, appropriations and contract payments. Motion carried unanimously. Bill Peterson, 1055 Bradford Street, presented before the Council. Mr. Peterson expressed that he also has concerns about the proposed liquor store project. Mr. Peterson suggested expandIng on the south end of town as previously proposed. A woman addressed the Council concerning Waste Management. She had concerns about collection at apartment complexes. Gary Plotz stated that the current contract with Waste Management is only for single family homes and duplexes. Mr. Plotz stated that this issue will be discussed prior to a renewed contract or new contract is entered into. 12. ADJOURN With no further business to discuss, the meeting adjourned at 6:35 p.m. MarlIn Torgerson, Mayor ATTEST: Gary Plotz, City Administrator 4