07-13-2004 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JULY 13,2004
1. CALL TO ORDER - 5:30 P.M.
Mayor Marlin Torgerson called the meeting to order. Members present were Kay Peterson, Jim Haugen and
Casey Stotts. Others present were Gary Plotz, City Administrator, Marc Sebora, City Attorney and John
Rodeberg, Director of EngineeringIPublIc Works.
2. INVOCATION - Rev. Guy Stone, Congregational UCC
3. PLEDGE OF ALLEGIANCE
. PROCLAMATION DECLARING JULY 19,2004, AS "VI MAYER DAY"
Mayor Torgerson read the proclamation.
. INTRODUCTION OF DANIEL HATTEN, DIRECTOR OF POLICEIEMERGENCY MANAGEMENT
Lt. Dave Erlandson introduced Police Chief Dan Hatten.
Mayor Torgerson introduced two items for action requested by Chief Hatten. Chief Hatten explained the
resolution to adopt the Safe and Sober grant program to benefit the community. Motion by Stotts, second
by Peterson to adopt the Safe and Sober grant program. Motion carried unanimously.
Gary Plotz commented on a request by the Police Dept. to sell a surplus squad car to the City of Glencoe.
Motion by Stotts, second by Haugen to approve the request. Motion carried unanimously.
4. MINUTES
(a) REGULAR MEETING OF JUNE 22,2004
The minutes were approved as presented.
5. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM APRIL 5, 2004
2. BUILDING DEPARTMENT MONTHLY REPORT FOR JUNE 2004
3. FIRE DEPARTMENT MONTHLY REPORT FOR JUNE 2004
4. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR MAY 2004
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 12476 -A RESOLUTION RELEASING PLEDGED SECURITIES FROM
CITIZENS BANK & TRUST, CO.
2. ORDINANCE NO. 04-372 - AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF
THE CITY OF HUTCHINSON FOR A PROPERTY TO BE REZONED FROM R1 TO R3 PDD
CITY COUNCIL MINUTES - JULY 13, 2004
RA VENWOOD SOUTH (WAIVE FIRST READING AND SET SECOND READING AND
ADOPTION FOR JULY 27, 2004)
3. ORDINANCE NO. 04-380 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF
THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND OWNED BY THE CITY OF
HUTCHINSON SURROUNDED BY THE CITY OF HUTCHINSON (HAJICEK PROPERTY)
(SECOND READING AND ADOPTION)
4. ORDINANCE NO. 04-381 - AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF
THE CITY OF HUTCHINSON FOR A PROPERTY TO BE REZONED FROM R1 TO R4PDD AS
REQUESTED BY CHUCK CARLSON OF COMMUNITY OF LAKERIDGE (SECOND
READING AND ADOPTION)
5. ORDINANCE NO. 04-383 - AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF
THE CITY OF HUTCHINSON FOR A PROPERTY TO BE REZONED FROM R1 TO R2PDD AS
REQUESTED BY BRIAN BURGESS OF KOTTKE COURT (SECOND READING AND
ADOPTION)
(c) LETTING NO. 1, PROJECT NO. 00-01 (WASTEWATER TREATMENT FACILITY TO
JEFFERSON STREET SE) - CHANGE ORDER NO.6
(d) LETTING NO.6, PROJECT NO. 01-19 (ROLLING MEADOWS) - CHANGE ORDER NO.2
(e) LETTING NO.1, PROJECT NO. 03-01 (2ND AVENUE SW/DALE STREET SW) - CHANGE ORDER
NOS. 2, 3, AND 4
(t) LETTING NO.5, PROJECT NO. 04-05 (ROLLING MEADOWS EAST) - CHANGE ORDER NO.1
(g) LETTING NO.3, PROJECT NO. 04-03 (JEFFERSON STREET SE EXTENSION)
- DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED
ASSESSMENT
- SET HEARING ON PROPOSED ASSESSMENT
(h) CONSIDERATION OF ENGINEERING SUPPORT SERVICES AGREEMENT
(i) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR DUCKS
UNLIMITED ON SEPTEMBER 8, 2004
0) CONSIDERATION FOR APPROVAL OF SHORT-TERM ON-SALE 3.2 MALT LIQUOR LICENSE
FOR MCLEOD COUNTY FAIR BOARD ON AUGUST 20 - 24, 2004
(k) CONSIDERATION FOR APPROVAL OF BUSINESS OFFICE CONSTRUCTION AT PLAZA 15
FOR HUTCHINSON AREA HEAL TH CARE
Motion by Haugen, second by Peterson, to approve the consent agenda excluding item 5 (g). Motion
carried unanimously.
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CITY COUNCIL MINUTES - JULY 13, 2004
Item 5 (g) - John Rodeberg stated he is scheduling a neighborhood meeting and would like to defer
declaring cost to be assessed and ordering preparation of proposed assessment to the July 27, 2004
meeting and set the hear for Letting 3 to the first meeting in August. Motion by Peterson, second by
Stotts to defer the item to July 27,2004. Motion carried unanimously.
6. PUBLIC HEARINGS - NONE
7. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) PRESENTATION OF BOARDS/COMMISSIONS INFORMATION LOCATED ON CITY WEB SITE
Tom Kloss eXplained the need to revise the web site boards and commissions page. He gave a demonstration
of the site and explained how to interpret the web page.
8. UNFINISHED BUSINESS
9. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF CALLING FOR SALE OF $4,070,000 GENERAL
OBLIGATION IMPROVEMENT BONDS; $625,000 GENERAL OBLIGATION TAX INCREMENT
REFUNDING BONDS; AND $285,000 GENERAL OBLIGATION EQUIOPMENT CERTIFICATES
Steve Apfelbacher, Ehlers and Assoc., commented the request and their recommendation. He explained
the City credit rating and the phases of financing.
Motion by Peterson, seconded by Stotts to approve Resolution #12477 for the sale of G.O. Improvement
Bonds. Motion carried unanimously.
Motion by Haugen, second by Peterson to approve Resolution #12478 for the sale of Tax Increment
Refunding Bonds. Motion carried unanimously.
Motion by Stotts, second by Haugen to approve Resolution #12479 for the sale of G.O. Equipment
Certificates. Motion carried unanimously.
(b) CONSIDERATION OF ORDINANCE NO. 04-384 - AN ORDINANCE AMENDING CITY CODE
SECTION 5.02 GOVERNING THE APPLICATION AND ADMINISTRATION OF LIQUOR
LICENSES (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR
JULY 27, 2004)
Atty. Sebora explained the revisions to the ordinance.
Motion by Peterson, second by Stotts to recommend approval of the ordinance amending the City Code
Section 5.02. Motion carried unanimously.
(c) LETTING NO. 11, PROJECT NO. 04-13 (12TH AVENUE NW)
- DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED
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CITY COUNCIL MINUTES - JULY 13, 2004
ASSESSMENT
- CALLING FOR HEARING ON PROPOSED ASSESSMENT
- ACCEPTING BID
John Rodeberg explained the request and the location. He explained the costs are very close to the public
hearing estimates. He stated the assessment per unit would be approximately $14,000. Mr. Hausladen's
assessment would include service since he is developing the property immediately. Mr. Rodeberg explained
the assessment of the corner lot and the request by Mr. Baseman to defer the assessment to hIS property
indefinitely. Mr. Rodeberg stated he would recommend consideration for a longer time than 10 years if not
developed. He stated Meadowlinks would like to discuss also. Mr. Rodeberg would recommend to defer
accepting the bids until July 27,2004.
Motion by Stotts, second by Peterson to approve declaring cost and calling for hearing of proposed
assessment of Letting No. 11, Project no. 04-13 and deferring assessments if there is no development on a
property. Motion carried unanimously. Motion by Haugen, second by Peterson to defer accepting the bid
untIl the July 27, 2004 meeting. MotIOn carried unanimously.
(d) LETTING NO. 12, PROJECT NO. 04-14 (CREEKSIDE SOILS PAVING)
- ORDERING PREPARATION OF REPORT ON IMPROVEMENT
- RECEIVING REPORT AND WAIVING HEARING
- ORDERING IMPROVEMENT AND PREPARATION OF PLANS
- APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS
John Rodeberg explained the process with no requirement to hold a public hearing. He stated the City
ordinance requires paving commercial and industrial lots. He commented on the operational issues of
Creekside by not having pavement. Mr. Rodeberg stated the City is on the fast track to pave to beat the Fall
leaf pickup.
Motion by Peterson, second by Stotts to approve specs and advertise for bids. Motion carried unanimously.
Motion by Haugen, second by Stotts to set a special meeting for hearing on August 13, 2004 at noon.
Motion carried unanimously.
(e) CONSIDERATION OF PURCHASE AGREEMENT WITH MCLEOD COUNTY RAILROAD
AUTHORITY
John Rodeberg commented on the request with is located primarily on the North side of the Crow River. He
stated there are 17 parcels, 18.2 acres involved. He explained the property to be dedicated to Gopher
Campfire will be handled separately. There will be a long term lease for the round about at Washington
Ave. and Adams Street. There is a proposed crossing between the elevator and the junk yard. He
commented on the price of $600,000 over 20 years. He commented on the benefits and values. Mr.
Rodeberg stated the tracks have been removed and the rail car rehab building is not included and will be
sold and removed.
Discussion followed on the McLeod Rail Authority's purpose.
Motion by Peterson, second by Stotts to approve the purchase agreement. Motion carried unanimously.
(t) CONSIDERATION OF SETTING JULY 27, 2004, CITY COUNCIL MEETING AT HUTCHINSON
EVENT CENTER (DUE TO PARK ELEMENTARY VACATION PUBLIC HEARING) AND
RESETTING PUBLIC HEARING TO 6:30 P.M.
Gary Plotz explained the need to move the next meeting to the Events Center and reset the hearing to 6:30
p.m.
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CITY COUNCIL MINUTES - JULY 13, 2004
Motion by Haugen, second by Stotts to hold meeting July 2ih at the Events Center and change the hearings
to 6:30 p.m.
10. MISCELLANEOUS
(a) COMMUNICATIONS
Gary Plotz commented on the mosquito control in the city. John Rodeberg explained the budgeting for next
year to provide mosquito control. He commented on the cost of mosquito control. Dolf Moon stated
reviewing options come with a cost. Discussion followed on the calls from residents.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Motion by Peterson, second by Stotts, to approve claims, appropriations and contract payments excluding check
number 123587. Motion carried unanimously.
12. ADJOURN
With no further business to discuss, the meeting adjourned at 6:45 p.m.
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