12-10-2003 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
WEDNESDAY, DECEMBER 10, 2003
1. CALL TO ORDER - 5:30 P.M.
Mayor Marlin Torgerson called the meeting to order. Members present were Jim Haugen, Kay Peterson,
Bill Arndt, and Duane Hoversten. Others present were Gary Plotz, City Administrator and Marc Sebora,
City Attorney.
2. INVOCATION - The Mayor dispensed with the invocation in the absence of Rev. Sam Grozdanov.
3. PLEDGE OF ALLEGIANCE
4. MINUTES
(a) REGULAR MEETING OF NOVEMBER 25,2003
Minutes were approved as presented
5. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. HUTCHINSON PLANNING COMMISION MEETING MINUTES FROM OCTOBER 21,2003
2. CITY OF HUTCHINSON TRUTH IN TAXATION HEARING MINUTES FROM DECEMBER
2,2003
3. HUTCHINSON AREA HEALTH CARE COMPARATIVE BALANCE SHEET AS OF
OCTOBER 31, 2003
4. HUTCHINSON AREA HEALTH CARE STATEMENT OF REVENUES AND EXPENSES
MONTH AND PERIOD ENDED OCTOBER 31, 2003
5. HUTCHINSON UTILITIES FINANCIAL REPORT FOR OCTOBER 2003
6. FIRE DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2003
7. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES
FROM NOVEMBER 3, 2003
8. PIONEERLAND LIBRARY SYSTEM BY LAW AMENDMENT
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 03-359 - AN ORDINANCE ADOPTING REVISIONS TO SECTIONS 4.015,
4.02 AND 11.02 OF HUTCHINSON CITY CHARTER (SECOND READING AND ADOPTION)
CITY COUNCIL MINUTES - DECEMBER 10, 2003
2. ORDINANCE NO. 03-362 - AN ORDINANCE OF THE CITY OF HUTCHINSON,
MINNESOTA VACATING UTILITY AND DRAINAGE EASEMENTS LOCATED IN ISLAND
VIEW HEIGHTS 4TH ADDITION (SECOND READING AND ADOPTION)
3. ORDINANCE NO. 03-363 - AN ORDINANCE OF THE CITY OF HUTCHINSON,
MINNESOTA VACATING RIGHT OF WAY EASEMENTS KNOWN AS PARCEL NO.2 OF
CITY OF HUTCHINSON STREET RIGHT OF WAY PLATNO. 5 (SECOND READING AND
ADOPTION)
4. RESOLUTION NO. 12301 - RESOULTION DESIGNATING LOCATION OF POLLING
PLACE FOR ALL CITY AND PRECINCTS AND APPOINTING JUDGES FOR THE
DECEMBER 2003 SPECIAL ELECTION TO FILL A VACANCY IN THE OFFICE OF STATE
REPRESENTATIVE OF HOUSE DISTRICT 18A.
5. RESOLUTION NO. 12310-RESOLUTIONFORPURCHASE
( c) 2004 LICENSE RENEWALS
1. BINGO LICENSES
2. GAMBLING DEVICES LICENSES
3. COMMERCIAL/RECYCLING HAULERS
4. PAWN SHOP LICENSE
5. TAXI CAB LICENSE
6. TOBACCO LICENSES
7. MASSAGE LICENSES
(d) CONSIDERATION OF CONSULTING CONTRACT WITH SRF CONSULTING FOR GOLF
COURSE ROAD EXTENSION (LETTING NO. l/PROJECT NO. 04-01)
(e) CONSIDERATION OF AMENDED CONSULTING CONTRACT WITH BARR
ENGINEERING COMPANYFOR CROW RIVER BANK STABILIZATION (LETTING NO.
13/PROJECT NO. 02-22)
(f) CONSIDERATION OF CONSULTING CONTRACT WITH SEH CONSULITING FOR
INDUSTRIAL PARK (LETTING NO. 4/PROJECT NO. 04-04)
(g) LETTING NOS. 4 & 5, PROJECT NO. 02-11 (APPROVAL OF CHANGE ORDER NO.5)
(h) LETTING NO.7, PROJECT NO 02-16 (APPROVAL OF CHANGE ORDER NO.2)
(i) LETTING NO.3, PROJECT NOS. 03-05, 03-06, 03-07, 03-08, 03-09, 03-11, AND 03-22
(APPROVAL OF CHANGE ORDER NO.2)
(j) CONSIDERATION FOR APPROVAL OF RECREATION CENTER IMPROVEMENT
EXPENDITURE
(k) CONSIDERATION FOR APPROVAL OF TWO-YEAR APPOINTMENT OF JIMPOPP, TOM
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CITY COUNCIL MINUTES - DECEMBER 10, 2003
GLAESER, AND WESTON SCOTT AS FIRE DEPARTMENT OFFICERS
(1) CONSIDERATION FOR APPROVAL OF ORGANIZATIONAL MEETING FOR JANUARY 2,
2004 AT 8:00 A.M.
(m)LETTING NO.7, PROJECT NO. 00-02 (APPROVAL OF CHANGE ORDER NO.2) was added
to the consent agenda.
Motion by Hoversten, second by Haugen, to approve consent agenda. Motion carried
unanimously.
6. PUBLIC HEARINGS - 6:00 P.M.
(a) ORDINANCE NO. 03-364 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA,
GRANTING BIRCHWOOD/CONNECT CARE THE RIGHT TO PLACE AN OUTDOOR
THERMOMETER SIGN OVER AND ABOVE CERTAIN PROPERTY LOCATED IN PUBLIC
RIGHT OF WAY AT LEGION PARK.
Linda Remucal addressed the Council regarding the proposed thermometer sign. The Hospice House
is not fully funded and this would be a good way to communicate to the public that further donations
are needed.
Motion by Arndt, second by Haugen, to close public hearing. Motion carried unanimously.
Motion by Haugen, second by Peterson, to set second reading and adoption of Ordinance No. 03-364
to December 23,2003. Motion carried unanimously.
7. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) REQUEST FOR JOINT MEETING WITH THE CITY COUNCIL AND THE PLANNING
COMMISSION FOR WEDNESDAY, JANUARY 28,2004 (3:30 - 6:00 P.M.)
Motion by Peterson, second by Haugen, to approve joint meeting with city council and the planning
commission for Wednesday, January 28,2004 (3:30 - 6:00 p.m.). Motion carried unanimously.
8. UNFINISHED BUSINESS
(a) AN ORDINANCE REPEALING ORDINANCE NO. 03-353 - ESTABLISHING SPECIAL
SERVICE DISTRICT NO.1
City Attorney Marc Sebora that this issue had been discussed by the Council in October 2003, and
that the matter was tabled until tonight. Petitions were received from property owners within the
district to abolish the proposed fee.
Motion by Haugen, second by Hoversten, to accept the ordinance repealing ordinance no. 03-353.
Motion carried unanimously.
9. NEW BUSINESS
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CITY COUNCIL MINUTES - DECEMBER 10, 2003
(a) APPROVAL OF REQUEST TO ACCEPT PROPOSALS FOR CITY PROSECUTION SERVICES
City Attorney Marc Sebora addressed the Council regarding this matter. He reviewed the information
included in the packet that outlined the prosecution duties of his position and the considerable time
involved to complete them. He reiterated that the City has in the past employed an assistant attorney
to provide the prosecutorial function. The proposal to consider prosecutorial services from a third
party should make him more available on a daily basis to the various City departments, including
Hutchinson Area Health Care and Hutchinson Utilities Commission. The proposal would include a
contract arrangement, with the service hours less that the equivalent of a full time employment
position. Mr. Sebora requests authority to go forward with soliciting proposals for prosecution
services.
Motion by Peterson, second by Arndt, to approve request to accept proposals for city prosecution
services. Motion carried unanimously.
(b) RESOLUTION NO. 12303 - RESOLUTION ADOPTING 2004 TAX LEVY FOR CITY OF
HUTCHINSON, MINNESOTA
(c) RESOLUTION NO. 12304 - RESOLUTION FOR SETTING 2004 TAX LEVY FOR SPEICAL
TAXING DISCTRICT HUTCHINSON REDEVELOPMENT AUTHORITY
(d) RESOLUTION NO. 12305 - RESOLUTION ADOPTING THE GENERAL FUND BUDGET FOR
FISCAL YEAR 2004
(e) RESOLUTION NO. 12306 - RESOLUTION ADOPTING 2004 LIQUOR FUND BUDGET
(f) RESOLUTION NO. 12307 - RESOLUTION ADOPTING 2004 STORM WATER UTILITY
BUDGET
(g) RESOLUTION NO. 12308 - RESOLUTION ADOPTING 2004 CENTRAL GARAGE FUND
BUDGETS
(h) RESOLUTION NO. 12309 - RESOLUTION ADOPTING THE CAPITAL PROJECTS FUND
BUDGET FOR FISCAL YEAR 2004
Items (b) - (i) were discussed collectively.
Ken Merrill, Finance Director, commented on the budget proposals. The general fund budget includes
market and step increase amounts as well as employee insurance premium increase amounts. The
liquor fund includes a security system and reduction in part time labor. The storm water utility rates
are adjusted up 15% for 2004. The Capital projects budget has been modified to add a line item for
land purchase in regards to the railroad property within the City and a reduced item for police mobile
computing and field reporting equipment.
Brenda Ewing, Director of Human Resources, presented information on the wage policy and
recommendation from the wage committee that includes a 2.5% increase to the pay grid for 2004.
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CITY COUNCIL MINUTES - DECEMBER 10, 2003
Council member Hoversten proposed a 1.5% increase to the pay grid and an additional one time 1 %
payment to the employees. The City is proposing to pay for 80% ofthe employee insurance premium
amounts. It was also noted that the U.S. Consumer Price Indexes realized a 2.0% and a 1.9% increase
from October 2002 to October 2003. The September figures were 2.3 for the period of September
2002-2003.
Motion by Haugen, second by Peterson to adopt Resolutions Nos. 12303, 12304, 12306, 12307,
12308, and 12309. Motion carried unanimously.
(i) RESOLUTION NO. 12302 - RESOLUTION ADOPTING POSITION CLASSIFICATION
ASSIGNMENT TABLE EFFECTIVE JANUARY 1,2004
Motion by Peterson, second by Arndt to defer Resolution No. 12302 (position classification
assignment table) and Resolution No. 12305 (fiscal year 2004 general fund budget) to the December
23,2003, regular Council meeting. Motion carried unanimously.
(j) CONSIDERATION FOR APPROVAL OF LONG TERM DISABILITY COVERAGE
RECOMMENDATION
Ms. Ewing presented information of the proposals for the employee long term disability coverage.
Proposals were accepted through December 3,2003. Three proposals were received and have been
preliminarily reviewed by our risk managers. It was requested that this item be deferred until the
December 23,2003 meeting so that further review can be completed to ensure we are making accurate
compansons.
Motion by Peterson, second by Arndt, to defer the long term disability coverage item to the December
23,2003, Council meeting. Motion carried unanimously.
10. COMMUNICATIONS
Gary Plotz, City Administrator, noted that an informational session was scheduled for 4:00 p.m.
today, but was canceled. He further informed the Council that the Minneapolis project is wrapping up
for the season, and an additional week to refine the compost budget is preferred by staff.
Motion by Peterson, second by Haugen, to set an informational session on the compost budget for
4:15 p.m. on Tuesday, December 23 at City Center.
Kay Peterson - Anyone who attended the send-off ceremony last evening had to be very impressed.
Governor Pawlenty, Lt. Governor Molnau, Senator Dille, and other dignitaries attended. It was
estimated that over 1,000 people attended. In speaking with various families of the guard members,
everyone felt very good about the ceremony.
Bill Arndt - Mr. Arndt also commented on the impressive send off ceremony.
Ken Merrill presented information to the Council regarding the leasing of a pay/wheel loader at the
compost site. The City has a proposal to enter into a lease purchase agreement that will allow us to
apply all of the rental payments to date to the purchase of the equipment. The proposal requires
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CITY COUNCIL MINUTES - DECEMBER 10, 2003
Council approval to enter into the 5-year lease agreement. The window of opportunity for the lease
closes, today. After five years of payments, the City may purchase the loader for $1.00. The lease
includes equipment maintenance provisions.
Council member Hoversten questioned if there is a buyout provision in the lease. Mr. Merrill
indicated that the city may discontinue the lease arrangement after each year if the City does not
appropriate the funds for the lease in the budget process. The purchase is through the state contract.
Motion by Hoversten, second by Arndt, to approve entering into a 5-year lease agreement for the lease
purchase of a wheel loader as long as the conditions of the agreement discussed are incorporated.
11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
Motion by Peterson, second by Haugen, to approve and authorize payment of V erified Claims A from
appropriate funds. Motion carried unanimously.
Motion by Hoversten, second by Arndt, to approve and authorize payment of V erified Claims B from
appropriate funds. Motion carried unanimously.
12. ADJOURN
The meeting adjourned at 6:10 p.m.
ATTEST:
Marlin Torgerson, Mayor
Gary D. Plotz, City Administrator
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