04-08-2003 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, APRIL 8,2003
1. CALL TO ORDER - 5:30 P.M.
Mayor Marlm Torgerson called the meeting to order. Members present were Jim Haugen, Duane
Hoversten and Kay Peterson. Member absent was Bill Arndt. Others present were Gary Plotz, City
Administrator, Marc Sebora, City Attorney and John Rodeberg, Director of Engineering/Public Works
2. INVOCATION - Due to the absence of Rev. Jim Hall, Word of Life Church, the invocation was
dispensed.
3. PLEDGE OF ALLEGIANCE
4. MINUTES
(a) REGULAR MEETING OF MARCH 25, 2003
The minutes were approved as presented
5. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM FEBRUARY 24, 2003
2. FIRE DEPARTMENT MONTHLY REPORT FOR MARCH 2003
3. BUILDING DEPARTMENT MONTHLY REPORT FOR MARCH 2003
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 03-334 - AN ORDINANCE AMENDING SECTIONS 3 AND 10.14 OF
THE HUTCHINSON CITY CODE TO ADD LANGUAGE REGULATING SANDWICH
BOARD SIGNS IN THE COMMERCIAL AND INDUSTRIAL AREAS (SECOND READING
AND ADOPTION)
2. ORDINANCE NO. 03-338 - AN ORDINANCE AMENDING SECTION 10.14 REGULATING
PORTABLE SIGNS IN ALL ZONING DISTRICTS (WAIVE FIRST READING AND SET
SECOND READING AND ADOPTION FOR APRIL 8, 2003)
3. RESOLUTION NO. 12144 - RESOLUTION RECOGNIZING BUILDING SAFETY WEEK
APRIL 6 - 12,2003
4. RESOLUTION NO. 12145 - RESOLUTION OPPOSING STATE MANDATED ENERGY
CONSERVATION PROGRAMS FUNDED BY MUNICIPAL UTILITIES
5. RESOLUTION NO. 12146-RESOLUTIONFORPURCHASE
6. RESOLUTION NO. 12147 - RESOLUTION RELEASING PLEDGED SECURITIES FROM
FIRST MINNESOTA BANK
(c) CONSIDERATION FOR APPROVAL OF TOBACCO LICENSE FOR THE STIFTER GROUP
DBA FLYER'S BAR & GRILL
(d) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR RICHARD
CITY COUNCIL AGENDA - APRIL 8, 2003
SEIPEL DBA THE COUNTRY STOP FROM JUNE 13 THRU OCTOBER 31,2003, AT THE
RUNNINGS PARKING LOT
(e) RE-APPOINTMENT OF KAY JOHNSON AND LARRY LADD TO HUTCHINSON PUBLIC
LIBRARY BOARD TO APRIL 2006
(t) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR CHRIS DOBRATZ
AND JAKE MAY TO ATTEND THE 2003 CRIMES AGAINST CHILDREN CONFERENCE IN
DALLAS, TEXAS, FROM AUGUST 18 - 21,2003
(g) CONSIDERATION FOR APPROVAL OF BIOSOLIDS DRYER CHANGE ORDER NO.3
(h) CONSIDERATION FORAPPROV AL OF LIQUOR LICENSE RENEWAL FOR ALL OCCASIONS
CATERING
(i) CONSIDERATION FOR APPROVAL OF ADVERTISING FOR BIDS FOR CONTROL SYSTEM
FOR WASTEWATER LIFT STATION
(j) CONSIDERATION FOR APPROVAL OF APPOINTMENT TO POLICE COMMISSION TO
MAY 2006
Item 5(j) will be deferred to the April 22nd meeting.
Item 5(b)6 was pulled for further clarification.
Item 5(b)4 was pulled for further discussion. Mayor Torgerson commented that this resolution is
to oppose the state mandated requirements of funding energy conservation programs. These
requirements would pass on surcharges to ratepayers in Hutchinson. The resolution's purpose is
to oppose these requirements to the Legislature so as not to incur more charges to the ratepayers of
Hutchinson.
Item 5(b)3 was pulled for further discussion.
Motion by Peterson, second by Haugen, to approve consent agenda with the exception of Item
5(b)3. Motion carried unanimously.
Item 5(b)3 was covered by Barry Greive, Building Official and Brad Emans, Fire Chief. Mr.
Greive announced that this is worldwide awareness week and they want to make the community
aware of safety issues.
Mr. Emans presented before the Council. Mr. Emans shared that the building department is part
of public safety and building code enforcement is very important for safety.
Motion by Peterson, second by Hoversten to approve Resolution No. 12144. Motion carried
unanimously.
6. PUBLIC HEARINGS
7. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) DEMONSTRATION OF CREEKSIDE WEB SITE
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CITY COUNCIL AGENDA - APRIL 8, 2003
Tom Kloss, Information Technology Director, presented before the Council. Mr. Kloss gave an
overview of the Creekside web site that is being updated in-house, by city staff.
(b) UPDATE ON CITY OF HUTCHINSON STAFF REDUCTIONS
Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing explained the
staff reductions that the City of Hutchinson had implemented and the services that these effect. The
departments impacted include Parks & Recreation, City Center, Finance/Administration,
Engineering/Streets, HATS and the cemetery. Services impacted include reduced lobby hours at the
City Center and Recreation Center office, telephone service at the City Center, reduced city parks/city
facilities maintenance, right-of-way and storm water issues will be readdressed, police services
staffing issues.
Duane Hoversten requested the possibility of having a phone available in the lobby ofthe City Center
for customers to call specific extensions. Mr. Hoversten also suggested placing more items on the
web site to aid customers to do things online as opposed as having to come into the building.
8. UNFINISHED BUSINESS
9. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF SOFT DRINK AGREEMENT
DolfMoon, Director of Parks /Recreation/Community Education, presented before the Council. Mr.
Moon explained that the recommendation of his department is to enter into a 1 O-year agreement with
Bernick's Pepsi to provide beverages at the Recreation Center. Included in the agreement is providing
the City $50,000 and two wireless scoreboards. Mr. Moon is requesting that the $50,000 received be
placed in the parkland dedication account so as to use the money for capital improvements.
Ken Merrill, Finance Director, presented before the Council. Mr. Merrill explained that his
recommendation would be to accept the $50,000 upfront as opposed to annual installments.
Mr. Moon further explained that the 1 O-year term is standard in comparison to other companies.
Motion by Hoversten, second by Peterson, to approve soft drink agreement with Bernick's Pepsi.
Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF CAPIT ALIZA TION THRESHOLD POLICY
Ken Merrill, Finance Director, presented before the Council. Mr. Merrill explained that in the past all
fixed assets have been capitalized, regardless of the value. Mr. Merrill is requesting that anything
$1000 and over be capitalized. Those items under $1000 will still be tracked and still be held
responsible for. Depreciation expenses also now need to be reported.
Mr. Merrill explained that the hospital and utilities should have already established a threshold policy
and will not need to follow the City'S policy.
Motion by Hoversten, second by Haugen, to approve $1000 capitalization threshold policy. Motion
carried unanimously.
10. MISCELLANEOUS
(a) COMMUNICATIONS
John Rodeberg - Mr. Rodeberg reported that they are working their best to keep Jefferson Street in
the best shape it can.
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CITY COUNCIL AGENDA - APRIL 8, 2003
Gary Plotz - Mr. Plotz noted that there was a handout distributed tonight from Senator Dille,
authoring a revised budget reduction plan.
Mr. Plotz also noted that he was at a committee meeting at the City of Minneapolis regarding the City
of Hutchinson's bid to collect Minneapolis's yard waste. City staff will be back in Minneapolis in
two weeks to further discuss this plan.
Kay Peterson - Ms. Peterson encouraged citizens to tie yellow ribbons around their trees and fly their
US flags to illustrate the wish to have all troops to return safely.
Marlin Torgerson - Mayor Torgerson read a letter from the Committee of the National Day of
Prayer that noted the National Day of Prayer will be held on May 1 at 7:00 p.m. at St. Anastasia
Pansh.
11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS A
Motion by Peterson, second by Haugen, to approve Claims A from appropriate funds. Motion carried
unanimously.
12. ADJOURN
With no further business to discuss, the meeting adjourned at 6:20 p.m.
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