03-11-2003 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 11,2003
1. CALL TO ORDER - 5:30 P.M.
Mayor Marlin Torgerson called the meeting to order. Members present were Bill Arndt, Jim Haugen and
Kay Peterson. Absent: Duane Hoversten Others present were Gary Plotz, City Administrator, Marc
Sebora, City Attorney and John Rodeberg, Director of Engineering/Public Works
2. INVOCATION - Rev. Kevin Oster, Our Saviors Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. MINUTES
(a) REGULAR MEETING OF FEBRUARY 25, 2003
Minutes were approved as presented.
5. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. FIRE DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2003
2. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR JANUARY 2003
3. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR JANUARY 2003
4. PARKS, RECREATION & COMMUNITY EDUCATION BOARD MINUTES FROM
FEBRUARY 3,2003
5. BUILDING DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2003
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 02-333 - AN ORDINANCE AMENDING THE OFFICIAL ZONING
MAP OF THE CITY OF HUTCHINSON FO A PROPERTY TO BE REZONED FROM Rl TO
R2 (SECOND READING AND ADOPTION)
2. ORDINANCE NO. 03-335 - AN ORDINANCE AMENDING SECTION 8.18.2, SUBD. 2 OF
THE HUTCHINSON CITY CODE TO CHANGE LANGUAGE REGARDING THE FLOOD
PLAIN MAPS (SECOND READING AND ADOPTION)
3. RESOLUTION NO. 12130 - RESOLUTION RELEASING PLEDGED SECURITIES FROM
WELLS FARGO BANK
(c) CONSIDERATIONFORAPPROV AL OF OUT-OF-STATE TRAVEL FOR MARION GRAHAM
TO ATTEND THE WASTEWATER LABORATORY EXAM WORKSHOP IN KANSAS CITY,
MISSOURI, FROM MARCH 28 - 31, 2003
(d) CONSIDERATION FOR APPROVAL OF ON-SALE INTOXICATING LIQUOR AND CLUB
LICENSES FOR 2003
(e) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR 3M CLUB
CITY COUNCIL MINUTES - MARCH 11, 2003
ON APRIL 26, 2003, AT THE 3M CLUB BUILDING
Motion by Peterson, seconded by Arndt, to approve the consent agenda. The motion carried
unanimously.
6. PUBLIC HEARINGS - 6:00 p.m.
(a) CONSIDERATIONFORAPPROV AL OF ON-SALE INTOXICATING AND SUNDAY LIQUOR
LICENSE FOR EUGENE STIFTER (FLYER'S NITE CLUB)
Mayor Torgerson requested to table this item to the March 25th meeting in order for Councilman
Hoversten to be present.
Motion by Arndt, seconded by Haugen to continue the hearing to the March 25,2003 meeting. The
motion carried unanimously.
(b) LETTING NO.3, PROJECT NO. 03-05 THROUGH 03-11 & 03-22 (PAVING IMPROVEMENTS)
CONSIDERATION OF ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND
SPECIFICATIONS, APPROVING PLANS AND SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS
John Rodeberg commented on the request and the neighborhood meeting regarding the improvements.
He stated input from the neighborhood would be to do a minimum level of improvements to the
streets. Mr. Rodeberg explained minimum improvements would be grading and paving only. He
explained assessments would be made on a per unit basis due to the irregularity of the lots in all the
areas. Mr. Rodeberg explained the process and commented on the payment options.
Mr. Rodeberg commented on the projects by street beginning with Delaware Street NW. There were
no property owners from that area present. He commented on Arch Street SE and explained the unit
costs. Deane Dietel, 845 - 2nd Ave. SE, questioned if a storm sewer would be part of the
improvement on Arch Street. Mr. Rodeberg stated there would be some storm sewer which would end
at the North side ofMr. Dietel's property. He explained on Lutdke LNNW some properties may have
assessments on Golf Course Rd. There are also small storm sewer problems m this area. LeRoy
Hlavka, 925 Ludtke LN NW, asked about the life expectancy of the street at minimum improvement.
Mr. Rodeberg stated it is hard to tell. He stated with good maintenance streets can last up to 40 years
without major improvements. He commented these improvements could have a life expectancy of20
- 40 years. Mr. Arndt asked what the tonnage is on these improvements. Mr. Rodeberg stated all
streets are a standard 5 tons. Mr. Hlavka asked the timing of the construction. Mr. Rodeberg
explained each project should take a few days and they would begin construction in July or August.
Florida Street NW also irregular lots or units. There were no property owners present from Florida
Street. Mr. Rodeberg explained the costs on Illinois Street NW due to grade issues. John Reynolds,
140 Illinois St. NW, asked if the street would be straightened and if the improvements would line up
with the driveways. Mr. Rodeberg stated there are drainage issues in this area and the street should
line up with the driveways. There is only one property owner on Ranch Avenue SE. That owner was
not present. Mr. Rodeberg explained the City will pay 50% on this property since the property owner
has provided stormwater ponding on his property.
Mr. Rodeberg commented on the sidewalk projects for the safety of the residents in the area.
Motion by Haugen, seconded by Peterson to close the hearing. Carried unanimously.
Motion by Peterson, seconded by Haugen to approve Resolution #12128 Ordering Improvement and
Preparation of Plans and Specifications for Letting No.3, Project No. 03-05 through 03-11 and 0322
(Paving Improvements). The motion carried unanimously.
Motion by Peterson, seconded by Haugen to approve Resolution #12129 approving Plans and
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CITY COUNCIL MINUTES - MARCH 11, 2003
Specifications and Ordering Advertisements for Bids Letting No.3, Project No. 03-05 through 03-11
and 0322 (Paving Improvements). The motion carried unanimously.
7. COMMUNICATIONS. REQUESTS AND PETITIONS
None
8. UNFINISHED BUSINESS
None
9. NEW BUSINESS
(a) CONSIDERATION OF AMENDING CITY ORDINANCE SECTION 6.22, "PEDDLERS,
SOLICITORS, AND TRANSIENT MERCHANTS" TO INCLUDE ADDING LANGUAGE TO
SUBD. 3 "EXEMPTIONS" (WAIVE FIRST READING AND SET SECOND READING AND
ADOPTION FOR MARCH 25, 2003)
(b) CONSIDERATION OF AMENDING FEE SCHEDULE FOR PEDDLER, SOLICITOR,
TRANSIENT MERCHANT PERMITS
City Atty. Sebora commented on his discussion with Chamber representatives regarding transient
sales to businesses. He stated items 9(a) and 9(b) could be discussed at the same time. Atty. Sebora
explained requests for licenses have been decreasing which could mean peddlers are not applying for
licenses but are still selling merchandise in Hutchinson. Licensing would differentiate which
merchants should operate their transient business in the City. The ordinance would exempt multi-
vendor events held at the Hutchinson Event Center and/or McLeod County Fairgrounds and events
sponsored by the Chamber or the Hutchinson Mall.
Discussion followed on encouraging residents and business owners to ask peddlers for their license.
Atty. Sebora stated charitable and religious organizations or established route peddlers are also
exempt.
The public will be the best enforcement. Asking for a license it will raise awareness for peddlers to
obtain licenses. The Chamber of Commerce will provide window stickers to businesses. The stickers
will state Transient Merchant Licenses are required.
Discussion followed on recycling licensure.
Atty. Sebora commented on the fee amount and stated raising the fees would discourage undesirable
merchants. He reported discussions with John Rodeberg to add signage at the entrances of the City
which would state Transient Merchant Licenses Required.
Motion by Peterson, seconded by Arndt, to waive the first reading and set the second reading and
adoption for March 25,2003. Motion carried unanimously.
Motion by Peterson, seconded by Arndt, to amend fee schedule. Motion carried unanimously.
(c) CONSIDERATION OF RESOLUTION NO. 12131 AUTHORIZING THE SUBMITTAL OF
PROPOSAL FOR YARD WASTE PROCESSING FOR THE CITY OF MINNEAPOLIS AND TO
ESTABLISH A COUNCIL SUB-COMMITTEE REVIEW OF THE PROPOSAL
Gary Plotz commented on the request and the present contracts the City of Hutchinson has with other
metro cities. He stated the proposal includes leaves, organics and brush. Another agency is interested
in the brush which is approximately 114 of the contract. The remainder of the contract would be the
portion Hutchinson is interested in securing. He commented on the present committee and the need
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CITY COUNCIL MINUTES - MARCH 11, 2003
for two council members to participate on the committee. Mr. Plotz stated Hutchinson is one of two
bidders for the contract.
Mr. Arndt stated he would be interesting in serving on the committee and Ms. Peterson will also be on
the committee which will meet on Thursday, March 13, at 9:00 a.m. in the City Center.
Motion by Haugen, seconded by Peterson, to approve resolution authorizing the submittal of proposal
for yard waste processing for the City of Minneapolis. Motion carried unanimously.
10. MISCELLANEOUS
(a) COMMUNICATIONS
Resolution No. 12132 to Cancel Advertisement for Bids, Letting No. lIProject No. 03-01
And Resolution No. 12133 for State ofMN Agency Agreement between Dept. of Transportation and
City of Hutchinson, Letting No. lIProject No. 03-01
John Rodeberg commented on the request to cancel the advertisement for bids due to wording in the
agreement for federal funding. He stated the City may be able to advertise as early as next week
however must wait to comply with the agreement.
Motion by Haugen, seconded by Arndt to approve Resolution # 12132 and 12133. Motion carried
unanimously.
Bill Arndt reported on the leadership training he attended. He also congratulated the High School
swimmers and girls basketball teams.
Gary Plotz commented on the employee meetings held to explain the budget cuts. He stated there may
be Resolutions at the next City Council meeting regarding some of the cuts.
John Rodeberg explained the need to authorize the purchase of software for permitting stormwater
items. He stated funds are available for the purchase. Motion by Peterson, seconded by Haugen to
approve the purchase of software. Motion carried unanimously.
11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS A
Motion by Haugen, seconded by Arndt to approve and authorize payment of V erified Claims A from
appropriate funds. Motion carried unanimously.
(b) VERIFIED CLAIMS B
Motion by Peterson, seconded by Haugen to approve and authorize payment of Verified Claims B
from appropriate funds. Motion carried unanimously.
12. ADJOURN
With no further business to discuss, the meeting adjourned at 6:30 p.m.
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