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02-11-2003 CCM MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 11, 2003 1. CALL TO ORDER - 5:30 P.M. Mayor Marlm Torgerson called the meeting to order. Members present were Bill Arndt, Jim Haugen, Duane Hoversten and Kay Peterson. Others present were Gary Plotz, City Administrator, Marc Sebora, City Attorney and John Rodeberg, Director of Engineering/Public Works. 2. INVOCATION - Due to the absence of Rev. Greg Nelson, Bethlehem United Methodist Church, the mvocation was dispensed. 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF JANUARY 28,2003 (b) BID OPENING MINUTES FROM JANUARY 28,2003 Minutes were approved as presented. 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PARKS, RECREATION & COMMUNITY EDUCATION BOARD MINUTES FROM JANUARY 6,2003 2. BUILDING DEPARTMENT MONTHLY REPORT FOR JANUARY 2003 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 03-331 - AN ORDINANCE VACATING UTILITY AND DRAINAGE EASEMENTS LOCATED BETWEEN LOT 1 AND LOT 2, BLOCK 2, OLSON'S ADDITION 2. RESOLUTIONNO. 12112 - RESOLUTION GRANTING APPROVAL TO CHANGE STREET NAME FROM EAST GATE AVENUE TO GATEWAY AVENUE NE LOCATED IN THE SELTZ SUBDIVISION 3. RESOLUTIONNO. 12113 -RESOLUTION RELEASING PLEDGED SECURITIES FROM FIRST FEDERAL 4. RESOLUTION NO. 12114-RESOLUTIONTO SELL AT AUCTION UNCLAIMED PROPERTY (c) CONSIDERATION FOR APPROVAL OF WASTEWATER TREAMENT FACILITY BECOMING MEMBER OF MINNESOTA ENVIRONMENTAL SCIENCE AND ECONOMIC REVIEW BOARD (d) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR MINNESOTA WATERFOWL ASSOCIATION ON APRIL 25, 2003, AT VFW POST 906 (e) CONSIDERATION FORAPPROV AL OF AWARDING BID FOR HV AC RENOVATION PROJECT AT WASTEWATER PRETREATMENT BUILDING CITY COUNCIL MINUTES - FEBRUARY 11,2003 (t) CONSIDERATION OF APPOINTMENT OF JOHN & JUNE LYMAN TO SENIOR ADVISORY BOARD TO 2006 (g) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO.2, LETTING NO.3, PROJECT NO. 02-06 Motion by Haugen, second by Peterson, to approve consent agenda with the exception of Item 5( c). Motion carried unanimously. Item 5( c). Mayor Torgerson stated that that this membership is not completely necessary at this time due to budget constraints. Motion by Hoversten, second by Arndt, to table this item until more information is received regarding state funding. Motion carried unanimously. 6. PUBLIC HEARINGS - 6:00 P.M. (a) CONSIDERATION FOR APPROVAL OF OUTDOOR RECREATION GRANT PROGRAM DolfMoon, Parks/Recreation/Community Education Director, presented before the Council. Mr. Moon explained that the City has, in the past, been successful at achieving these types of grants such as with the Oddfellows Park and Tartan Park. Ifthis grant is received, the funds would be used for Rotary Park. The total project is estimated to cost a total of $90,000 in materials and labor, including funding from the grant, the City and Rotary. Parts of the project include adding a shelter, restroom, recreation fields (sand volleyball). Rhett Young, presented before the Council. Mr. Young expressed that this is a fantastic opportunity and he hopes the City will take advantage of it. Motion by Peterson, second by Hoversten to close the public hearing. Motion carried unanimously. Motion by Hoversten, second by Arndt, to approve outdoor recreation grant program application process. Motion carried unanimously. 7. COMMUNICATIONS. REQUESTS AND PETITIONS (a) REQUEST FORA STREET LIGHT ON GROVE STREET AT 430 GRACE LUTHERAN CHURCH Motion by Peterson, second by Arndt, to forward the petition to the Hutchinson Utilities Commission. Motion carried unanimously. 8. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROV AL OF ORDINANCE NO. 03-332 - AN ORDINANCE GRANTING FRANCHISE TO CITIZENS BANK FOR THE USE OF PUBLIC RIGHTS OF WAY (SECOND READING AND ADOPTION) John Rodeberg, Director of Engineering/Public Works, presented before the Council. Mr. Rodeberg explained that adjustments had been made to the plans as presented at the last meeting which included placing the posts out approximately two feet. Motion by Hoversten, second by Arndt, to approve Ordinance No. 03-332. Motion carried unanimously. 2 CITY COUNCIL MINUTES - FEBRUARY 11,2003 9. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF REVISIONS TO UNIFORM POLICY Motion by Haugen, second by Hoversten to defer this item to a later date. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF PROCEEDING WITH NEW LIQUOR STORE SITE Miles SeppeIt, EDA Director, presented before the Council. Mr. SeppeIt explained that staff had reviewed several different sites to construct a new liquor store. The optlOn of expanding to the current store was not recommended due to parking issues and loading/unloading issues. Another option of moving into the current Econo Foods store was considered, but not recommended due to parking spaces and reservations by Nash Finch who owns Econo Foods. A third option was to construct to the east of Econo Foods which had parking and visibility issues. An option ofthe State Theatre was considered but not recommended due to renovation costs and current developments that are being considered by private developers. The final option considered is to construct on the lot to the north of the Dairy Queen where an old service station and current pawn shop are located. This option appeared to be the most favorable due to ample parking, high visibility and a nice gateway building as an entrance to the city. Candice Woods, Liquor Store Manager, presented before the Council. Ms. Woods expressed that she feels the site to the north of Dairy Queen is the most preferred, due to the retail setting. The financing for the liquor store will be from the liquor store enterprise fund and revenue bonds. Jim Haugen suggested that the member of the Downtown Revitilization Plan that works on traffic issues could review this to see what his/her thoughts may be. John Rodeberg stated that he could review this to see what his opinion may be, however this site was proposed in the Plan for the liquor store and no issues were brought forth. Motion by Hoversten, second by Peterson, to approve proceeding with new liquor store site at the location to the north of the Dairy Queen. Motion carried unanimously. Jim Haugen and Marlin Torgerson were appointed to the committee which will be planning the development of the new liquor store. (c) CONSIDERATION FOR APPROVAL OF AWARDING SALE OF PUBLIC UTILITY BONDS Steve Apfelbacher, Ehlers & Associates, presented before the Council. Mr. Apfelbacher explained that the sale of these utility bonds is for the purpose of the Hutchinson Utilities Commission constructing a natural gas pipeline. Mr. Apfelbacher noted that Moody's Investment Services has reaffirmed the Al rating for the City of Hutchinson. Mr. Apfelbacher stated that the low bidder on these bonds is Piper Jaffer at an interest rate of 4.29%. The projections for bond payments is much less than anticipated due to the low, aggressive bid. Motion by Peterson, second by Haugen, to approve awarding the sale of public utility bonds, Resolution No. 12117. Motion carried unammously. 10. MISCELLANEOUS (a) COMMUNICATIONS Gary Plotz - Mr. Plotz requested that Creekside Soils be granted the opportunity to bid on a 3 CITY COUNCIL MINUTES - FEBRUARY 11,2003 stacker conveyor at an auction in Minneapolis. This conveyor will be used to process screened material. Creekside has been leasing a conveyor at a rather high rate. The compost site budgeted in 2003 $30,000 for a stacker conveyor. Mr. Plotz requested approval to attend the auction and bid on a conveyor not to exceed $30,000. Mayor Torgerson suggested that the compost site staff contact a representative from Hansen Gravel to see if there expertise could be used in the selection of the conveyor. Motion by Arndt, second by Peterson, to approve attending auction and bidding on conveyor not to exceed the budgeted amount. Motion carried unanimously. Mr. Plotz reminded the Council that the Visioning Workshop is scheduled for February 25, 2003, from 9:00 a.m. - 3:00 p.m. Mr. Plotz expressed that a major objective for this workshop will be to discuss the budget deficit and how it effects the City. Mr. Plotz made suggestions as to how to organize the meeting. Mayor Torgerson expressed that he would like directors to meet with their employees to get employee feedback as to how to tackle the deficit problem. Mayor Torgerson also noted that if council members have specific ideas as to programs/services that need to be cut, to give them to Gary Plotz so that they can be reviewed by the directors. Mayor Torgerson felt that possibly services should be considered for elimination prior to positions being eliminated. Duane Hoversten felt that it would be beneficial for the Council to meet with a facilitator and develop a process prior to the Council meeting with directors. Mr. Hoversten suggested that the first part of the session be an idea time and the remainder of the session be for the Council to determine cuts. Mayor Torgerson suggested that there may be volunteers throughout the city that would be willing to assist the city with some labor items. Mayor Torgerson - Mayor Torgerson noted that John Rodeberg had been voted Minnesota Engineer of the Year. John Rodeberg - Mr. Rodeberg explained that a neighborhood meeting was held regarding the Elm Street project. He further explained that the project will not proceed until further conversation is held with the residents in this area. He also noted that the biggest concern with this proj ect is the proposal of the trail. The biggest concern for staff is public safety and they will proceed when the issue is reviewed further. Mr. Rodeberg did note that there are sanitary storm sewer issues in this area and will need to be addressed. Bill Arndt questioned whether or not there is a possibility of making this a one-way street. John Rodeberg stated that this is the only street that runs from McLeod Avenue to North High Drive and does not think that a second street could be one-way in the opposite direction. An issue is that there are limited options in this area to make improvements. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A Motion by Haugen, second by Peterson, with Hoversten abstaining, to approve and authorize payment of Verified Claims A from appropriate funds (b) VERIFIED CLAIMS B Motion by Peterson, second by Haugen, with Hoversten abstaining, to approve and authorize payment of Verified Claims B from appropriate funds 12. ADJOURN 4 CITY COUNCIL MINUTES - FEBRUARY 11,2003 With no further business to discuss, a motion was made by Peterson, second by Hoversten, to close the regular meeting at 6:25 p.m. to conduct the performance appraisal of City Administrator Gary Plotz. Mr. Plotz stated that he had no opposition to the meeting being closed. Motion carried unanimously. Motion by Peterson, second by Arndt, to adjourn the closed portion of the meeting. Unanimous approval. The regular meeting reconvened at 7:31 p.m. Motion by Peterson, second by Hoversten, to adjourn the regular Council meeting. Unanimous approval. The regular meeting adjourned at 7:32 p.m. 5