11-26-2002 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
NOVEMBER 26, 2002
1. CALL TO ORDER - 5:30 P.M.
Mayor Marlm Torgerson called the meeting to order. Council Members present were John
Mlinar, Jim Haugen, Kay Peterson and Duane Hoversten. Also present were Gary Plotz, City
Administrator, Marc Sebora, City Attorney and John Rodeberg, Director of Engineering/ Public
Works.
2. INVOCATION - Rev. Scott Daniels, of Vineyard United Methodist Church, delivered the
mvocatlOn.
PRESENTATION OF CONGRATULATIONS AND THANKS TO HUTCHINSON
PUBLIC LIBRARY STAFF
Council member Kay Peterson presented a plaque to the Hutchinson Public Library staff for the
outstanding work they provide to the library.
Mayor Torgerson introduced two new employees with the City of Hutchinson: Candice Woods,
Liquor Store Manager and Miles Seppelt, EDA Director. Mayor Torgerson also presented an
award to Neil Wegner, outgoing Liquor Store Manager, for his efforts the past nine years.
3. MINUTES
(a) REGULAR MEETING OF NOVEMBER 12,2002
Minutes were approved as presented
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM SEPTEMBER 19,
2002
2. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM OCTOBER 15,
2002
3. HUTCHINSON AIRPORT ADVISORY COMMISSION MINUTES FROM OCTOBER
17,2002
4. HUTCHINSON AREA HEAL TH CARE FINANCIAL REPORT FOR OCTOBER 2002
5. PLANNING COMMISSION MINUTES FROM OCTOBER 15,2002
6. CITY OF HUTCHINSON FINANCIAL REPORT FOR OCTOBER 2002
7. CITY OF HUTCHINSON INVESTMENT REPORT FOR OCTOBER 2002
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 12080 - A RESOLUTION DEFERRING ASSESSMENTS FOR
SENIOR CITIZEN
2. RESOLUTION NO. 12073 - A RESOLUTION AUTHORIZING EDA LOAN
ADJUSTMENT
3. RESOLUTION NO. 12074 - A RESOLUTION TRANSFERRING FUNDS FROM
WASTEWATER DEPARTMENT AND 2002 IMPROVEMENT CONSTRUCTION
CITY COUNCIL MINUTES - NOVEMBER 26, 2002
FUNDS TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES
4. RESOLUTION NO. 12075 - A RESOLUTION TRANSFERRING $277,200 FROM
LIQUOR FUND TO GENERAL FUND
5. RESOLUTION NO. 12076 - A RESOLUTION TRANSFERRING $106,000 FROM
WATER, SEWER & REFUSE FUND TO 1995 IMPROVEMENTS BONDS &
GENERAL FUND
6. RESOLUTION NO. 12077 - A RESOLUTION CERTIFYING ASSESSMENTS OF
THE CITY OF HUTCHINSON TO THE COUNTY OF MCLEOD
(c) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF LOT SPLIT REQUESTED BY BRIAN BURGESS FOR
PROPERTY LOCATED AT 1383 JEFFERSON STREET SE WITH STAFF
RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT
RESOLUTION NO. 12081)
(d) CONSIDERATION FOR APPROVAL OF ADOPTING UPDATED 2002 STATE
RECORDS RETENTION SCHEDULE
(e) CONSIDERATION FOR APPROVAL OF INVESTMENT AUTHORIZATION
Motion by Mlinar, second by Haugen, to approve consent agenda. Motion carried
unanimously.
5. PUBLIC HEARING - 6:00 P.M. - NONE
6. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) FORMAL REQUEST TO PLACE TRAFFIC CONTROL DEVICE AT INTERSECTION
OF HIGHWAY 15 NORTH AND COUNTY ROAD 12
John Rodeberg, Director of Engineering/Public Works, presented before the Council. Mr.
Rodeberg explained that city staff has requested MnDOT to evaluate the speed limit and
traffic signals at the intersection ofHwy 15 and North High Drive. Mr. Rodeberg explained
that this project alone would cost approximately $500,000 and therefore would like to
propose MnDOT cooperative projects which would include six different locations with
various revisions. Mr. Rodeberg also explained that project priority, cooperative agreements
and funding are all items to be considered for these projects. Mr. Rodeberg stated that a
formal request can of course be requested, however he noted that it will take time and work
on the part of the city.
Motion by Peterson, second by Hoversten, to support all six projects, plus the intersection of
Hwy 15 South and Airport Road, however emphasizing the pnority to evaluate the
intersection ofHwy 15 and County Road 12. John Mlinar asked Mr. Rodeberg if a four-way
stop could be placed at the intersection of Hwy 15 and County Road 12. Mr. Rodeberg
explained that specific warrants need to be met before one is installed. Motion carried
unanimously.
7. UNFINISHED BUSINESS
(a) ORDINANCE NO. 02-325 - AN ORDINANCE PERMITTING CITY COUNCIL
MEMBERS TO SERVE ON THE HUTCHINSON UTILITIES COMMISSION (SECOND
READING AND ADOPTION)
Marc Sebora, City Attorney, explained that his recommendation is to forward this matter to
the Charter Commission to possibly incorporate this appointment into the City Charter. Mr.
Sebora explained that the Council could temporarily appoint an individual for 14 months and
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CITY COUNCIL MINUTES - NOVEMBER 26, 2002
at the 2004 organizational meeting could appoint an individual for the full five-year term.
Motion by Mlinar, second by Haugen, to reject Ordinance No. 02-325. Motion carried
unanimously. Mr. Sebora also requested that if the Council should appoint a Council
member, that that individual would not receive compensation for serving on the Utilities
Commission.
Motion by Hoversten, second by Haugen, to appoint Mayor Torgerson to the Utilities
Commission for 14 months, without receiving compensation. Motion carried unanimously.
Marc Sebora will be in contact with the Charter Commission regarding this appointment
being included in the City Charter.
8. NEW BUSINESS
(a) CONSIDERATION OF AUTHORIZING THE ACQUISITION OF PROPERTY OWNED
BY MARVIN HACKBARTH FOR THE PURPOSE OF AN INDUSTRIAL PARK
EXPANSION
Marc Sebora, City Attorney, explained that this matter was initially passed at the second
meeting in April of 2002. Since that time, the EDA revised the property that it wishes to
acquire, therefore the legal description has changed. As part of the acqmsition application
process to the State, the legal description needs to be completely accurate. Therefore, this
action is more or less a housekeeping item.
Motion by Haugen, second by Peterson, to approve the acquisition ofthe Hackbarth property
for an expansion to the Industrial Park. Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF SALE OF GENERAL OBLIGATION
MEDICAL FACILITIES BONDS
Steve Apfelbacher, Ehlers & Associates, presented before the Council. Mr. Apfelbacher
requested that the Council approve the sale of general obligation funds in reference to the
recent passing of the hospital referendum. Mr. Apfelbacher explained the features of the
bond sale and the funding sources. The plan is to consider proposals and award the sale of
the bonds at the December 10, 2002, City Council meeting.
Motion by Mlinar, second by Haugen, to approve the sale of general obligation medical
facilities bonds, approving Resolution Nos. 12078 & 12079. Motion carried unanimously.
(c) CONSIDERATION FOR APPROVAL OF SETTING BUDGET WORKSHOP FOR
DECEMBER 10,2002, AT 4:00 P.M.
Motion by Hoversten, second by Peterson to set budget workshop for December 10,2002, at
4:00 p.m. Motion carried unanimously.
9. MISCELLANEOUS
(a) COMMUNICATIONS
Marc Sebora - Mr. Sebora explained that John Mlinar had requested that the Council
consider adding the pledge of allegiance to the City Council meeting. Therefore, he has
drafted a revision to City Ordinance Section 2.04, adding the Pledge of Allegiance to the list
of items covered. He does not wish for the Council to take action on a first reading tonight,
but the ordinance will be placed on the next Council agenda.
John Mlinar - John Mlinar asked John Rodeberg if the city has a plan regarding retention
ponds and the possibility of fencing them to keep young children off and out of them. Mr.
Rodeberg explained that fences typically attract children and not deter them. He said the
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CITY COUNCIL MINUTES - NOVEMBER 26, 2002
city's ponds are generally four to six feet deep and have plantings around them to aid in
deterring people from getting too close. Mr. Rodeberg also eXplained that the City follows
Best Management Standards as developed nationally. General discussion was held regarding
ponding and liabilities.
John Mlinar also asked the status of the ponding project at Linden Park. John Rodeberg
explained that that project is tied into the Bernhagen property and proposed project there.
Alternatives are bemg looked at until those projects are finalized.
Kay Peterson - Ms. Peterson reminded everyone that the Truth In Taxation Hearing is set
for December 3,2002, at 5:30 p.m.
Gary Plotz - Mr. Plotz informed the Council that Mediacom has added Channel 7 as the
second local access channel.
Mr. Plotz also informed the Council that he attended a police department staff meeting
today, at which they requested that pressure be applied to MnDOT to install traffic signals at
the same intersections mentioned tonight.
Mr. Plotz also suggested that the Council set the remaining December Team Leadership
Meetings as they do the Council workshops. This topic would also be presented at the
organizational meeting in January.
Motion by Peterson, second by Hoversten to set Team Leadership Meetings at 7:00 a.m. on
December 10 and December 23,2002. Mayor Torgerson explained the purpose and design
of these meetings. Haugen - aye, Mlinar - nay, Peterson - aye, Hoversten - aye, Mayor
Torgerson - aye. Motion carried 4 - 1.
10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS A
Motion by Peterson, second by Mlinar, to approve and authorize payment of V erified Claims
A from appropriate funds. Motion carried unanimously.
11. ADJOURN
With no further business to discuss, the meeting adjourned at 6:30 p.m.
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