10-22-2002 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
OCTOBER 22, 2002
1. CALL TO ORDER - 5:30 P.M.
Mayor Marlm Torgerson called the meeting to order. Council Members present were John
Mlinar, Jim Haugen, Kay Peterson and Duane Hoversten. Also present were Gary Plotz, City
Administrator, Marc Sebora, City Attorney and John Rodeberg, Director of Engineering/ Public
Works.
2. INVOCATION - Rev. Sam Grozdanov, of Shalom Baptist Church, delivered the invocation.
3. MINUTES
(a) REGULAR MEETING OF OCTOBER 8,2002
(b) JOINT MEETING WITH HUTCHINSON UTILITIES COMMISSION ON OCTOBER 10,
2002
Minutes were approved as presented
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM AUGUST 15,2002
2. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JULY 22,2002
3. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM AUGUST 26, 2002
4. PLANNING COMMISSION MINUTES FROM SEPTEMBER 17,2002
5. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR SEPTEMBER
2002
6. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM SEPTEMBER 17,
2002
7. CITY OF HUTCHINSON FINANCIAL REPORT FOR SEPTEMBER 2002
8. CITY OF HUTCHINSON INVESTMENT REPORT FOR SEPTEMBER 2002
9. COMPOST REFUSE FINANCIAL REPORT FOR SEPTEMBER 2002
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 12052 - RESOLUTION CERTIFYING ASSESSMENTS OF THE
CITY OF HUTCHINSON TO THE COUNTY OF MCLEOD
(c) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF ANNEXATION LOCATED IN HASSAN VALLEY
TOWNSHIP REQUESTED BY HUTCHINSON LAND HOLDINGS, LLC (SHIMEK
PROPERTY) WITH STAFF RECOMMENDATION AND FAVORABLE
RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND
ADOPTION OF ORDINANCE NO. 02-323 FOR NOVEMBER 12, 2002)
2. CONSIDERATION OF REZONING PROPERTY FROM R-l TO C-2 REQUESTED
BY L&P SUPPLY, 1470 SOUTH GRADE ROAD WITH STAFF
CITY COUNCIL MINUTES - OCTOBER 22, 2002
RECOMMENDATION AND FAVORABLE RECOMMENDATION (WAIVE FIRST
READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 02-
324 FOR NOVEMBER 12, 2002)
3. CONSIDERATION OF VARIANCE REQUESTED BY LARSON BUILDERS TO
CONSTRUCT A THREE-SEASON PORCH 40 FEET FROM THE SHORELAND
LOCATED AT 346 SCHOOL ROAD WITH STAFF RECOMMENDATION AND
FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12054)
4. CONSIDERATION OF DENYING A VARIANCE REQUESTED BY DAVID
VANDENBERG, 1035 JEFFERSON STREET, TO REDUCE DRIVEWAY SETBACK
FROM 5 FEET TO 1 FOOT WITH STAFF RECOMMENDATION AND
UNFAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12055)
5. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY RIGHT
WAY BUILDERS TO OPERATE A CONSTRUCTION BUSINESS OFFICE IN THE
C-5 DISTRICT AT 177 - 3RD AVENUE NW WITH STAFF RECOMMENDATION
AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12056)
(d) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR JOHN
RODEBERG, DIRECTOR OF ENGINEERING/PUBLIC WORKS, TO WASHINGTON,
D.C. FROM JANUARY 12 - 16,2003
(e) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR SGT. CHRIS
DOBRATZ TO APPLETON, WISCONSIN, FROM NOVEMBER 12 - 15,2002
(f) APPOINTMENT OF BOARD MEMBERS TO PARKS, RECREATION & COMMUNITY
EDUCATION BOARD AND PLANNING COMMISSION
(g) CONSIDERATION FOR APPROVAL OF CIVIC ARENA AGREEMENT
MODIFICATIONS
(h) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR
ROBERT PAUL ON NOVEMBER 7,2002, AT HUTCHINSON EVENT CENTER
Mike Cannon appointed to Parks, Recreation & Community Education Board and Mike
Flaata appointed to the Planning Commission.
John Rodeberg clarified that the variance for Mr. Vandenberg was denied by the Planning
Commission.
Motion by Mlinar, second by Haugen, to approve consent agenda. Motion carried
unanimously.
5. PUBLIC HEARING- 6:00 P.M.
(a) ORDINANCE NO. 02-322 - AN ORDINANCE GRANTING A FRANCHISE WITH JOE
DOOLEY TO CONSTRUCT AND MAINTAIN A PRIVATE HANGAR ON
HUTCHINSON CITY AIRPORT PROPERTY (SECOND READING AND ADOPTION)
John Rodeberg explained that this is the first franchise agreement being considered for a
private hangar to be built at the Hutchinson Municipal Airport. John Olson, Assistant Public
Works Director, went on to explain that this is historic for the Hutchinson Airport, as this is
the first private hangar to be considered. Mr. Olson projected that this area may very well be
developed with commercial grade hangars.
Mr. Olson explained that the process used for individuals interested in building private
hangars are for the individuals to apply for a franchise and then enter into a lease agreement.
The lease agreement will be somewhat geared to the specific individual/applicant, however
the ordinance granting the franchise will be standard.
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CITY COUNCIL MINUTES - OCTOBER 22, 2002
Motion by Peterson, second by Mlinar to close the public hearing. Motion carried
unanimously.
Motion by Mlinar, second by Hoversten, to approve the franchise agreement and adopt
Ordinance No. 02-322. Motion carried unanimously.
6. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) PROJECT NO. 02-06, JUUL ROAD SW - REQUEST BY MERRILL AND DONNA
JOHNSON
John Rodeberg explained that Merrill Johnson, resident on Juul Road, had raised a concern
regarding the assessment payments that are due even though the project is not completed yet.
Mr. Rodeberg explained that the project is 95% complete, with final completion slotted for
the Spring 2003. Mr. Rodeberg went on to explain the process used for paying assessments.
7. UNFINISHED BUSINESS
8. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF RATE AND POLICY CHANGES AT
OAKLAND CEMETERY
John Olson, Assistant Public Works Director, presented before the Council. Mr. Olson
explained that in comparison to other municipal cemeteries, Hutchinson rates are average,
however services and maintenance of the cemetery are well above average. Due to that, Mr.
Olson is proposing that rates increase with a percentage of the increase being deposited into
the perpetual care fund.
Motion by Peterson, second by Hoversten, to approve the rate changes at Oakland Cemetary.
Motion carried unanimously.
(b) CONSIDERATION OF A VARIANCE REQUESTED BY GENE EBNET, 106 GARDEN
ROAD, TO CONSTRUCT AN ADDITION TO NON-CONFORMING GARAGE 2.6 FEET
FROM PROPERTY LINE WITH STAFF RECOMMENDATION AND FAVORABLE
RECOMMENDATION (ADOPT RESOLUTION NO. 12053)
John Rodeberg, Director of Engineering presented on behalf of the Director of
Planning/Zoning/Building. Mr. Rodeberg explained that the request was to construct a
garage 2.6 feet from the property line, with requirements normally being 3 feet from the
property line.
Motion by Mlinar, second by Haugen, to approve variance for Gene Ebnet at 106 Garden
Road. Motion carried unanimously.
(c) CONSIDERATION OF SETTING DATE FOR CANVASSING RESULTS FROM
GENERAL ELECTION TO BE HELD NOVEMBER 5, 2002
Motion by Mlinar, second by Peterson to set the canvassing ofthe November 5th election for
November 6,2002, at 8:00 a.m. Motion carried unanimously.
(d) CONSIDERATION FOR APPROVAL OF LOG, BRANCH AND LEAF GRINDER
REQUEST
Gary Plotz, City Administrator, presented before the Council. Mr. Plotz explained that
McLeod County has been grinding this type of material at several locations throughout the
county. The County leases the equipment to provide this service. The amount of material to
be ground has increased over the years. The City is proposing that the County pay for a
horizontal grinder, with the City providing the grinding services with City staff, at each
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CITY COUNCIL MINUTES - OCTOBER 22, 2002
location. The City would then retain the ground material for composting. The County is
also considering requesting that the City provide the trucking services from each area city
that participates to haul the material to the compost site. Mr. Plotz explained that a formal
request needs to be made by the City in order for the County to approve such a transaction.
Motion by Peterson, second by Mlinar, to approve a request to the County of$250,000 (est.)
for the horizontal log, branch and leaf grinder. Motion carried unanimously.
9. MISCELLANEOUS
(a) COMMUNICATIONS
Kay Peterson - Ms. Peterson stated that the Hutchinson Fire Department was recognized at
the Fire Chiefs Conference for the expose done on WCCO Channel 4. Ms. Peterson also
informed the public that free batteries for smoke detectors are being given away by the Fire
Department.
Gary Plotz - Mr. Plotz explained the items that were discussed at the Team Leadership
Meeting earlier in the day. Items discussed were the horizontal grinder, the EDA Executive
Director position - an offer has been extended, the Liquor Store Manager position - an offer
has been extended, liquor store location - an appraisal will be done on property located on
Main Street, update on Jefferson Street project.
John Rodeberg - Mr. Rodeberg explained that earlier in the year there were two assessmenl
objections filed. One of the objections was filed by American Energy Systems on 2n
Avenue. After review, staff is recommending reducing the assessment rate for property with
existing curb and gutter (including Ridgewater College) which reflects the cost of removing
and replacing concrete curb and gutter. The second objection was filed by Deane Dietel also
on 2nd Avenue. After further review, staff is recommending not to modify the assessments
on his property. Money from state aid funds are available to aid in this project.
Motion by Peterson, second by Hoversten, to approve amended assessment roll on 2nd
Avenue. Motion carried unanimously.
Marc Sebora - Mr. Sebora explained that he is researching the possibility of having a
Council Representative serve on the Utilities Commission in order to approve
communicatlOn lines between the two commissions. Mr. Sebora will have a
recommendation at the next Council meeting.
10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS A
Motion by Haugen, second by Peterson, to approve and authorize payment of V erified Claims A
from appropriate funds. Motion carried unanimously.
11. ADJOURN
With no further business to discuss, the meeting adjourned at 6: 15 p.m.
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