10-08-2002 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
OCTOBER 8, 2002
1. CALL TO ORDER - 5:30 P.M.
Mayor Marlm Torgerson called the meeting to order. Council Members present were John
Mlinar, Jim Haugen, Kay Peterson and Duane Hoversten. Also present were Gary Plotz, City
Administrator, Marc Sebora, City Attorney and John Rodeberg, Director of Engineering/Public
Works.
2. INVOCATION - Rev. Sam Grozdanov, of Shalom Baptist Church, delivered the invocation.
3. MINUTES
(a) REGULAR MEETING OF SEPTEMBER 24,2002
Minutes were approved as presented
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. HUTCHINSON AREA CONVENTION & VISITORS BUREAU AUDIT FROM200 1
2. HUTCHINSON BUILDING DEPARTMENT MONTHL Y REPORT FOR
SEPTEMBER 2002
3. PIONEERLAND LIBRARY SYSTEM FINANCIAL REPORT FOR AUGUST 2002
4. FIRE DEPARTMENT MONTHLY REPORT FOR SEPTEMBER 2002
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 12048 - RESOLUTION PROCLAIMING THE PERIOD OF
OCTOBER 21 - NOVEMBER 20, 2002, AS MANUFACTURING AND
TECHNOLOGY MONTH
2. RESOLUTION NO. 12051-RESOLUTIONSETTING INTEREST RATE FOR 2002
ADOPTED ASSESSMENT ROLLS
3. ORDINANCE NO. 02-320 - AN ORDINANCE VACATING UTILITY AND
DRAINAGE EASEMENTS LOCATED BETWEEN LOT 8 AND LOT 9, BLOCK 1,
ISLAND VIEW HEIGHTS SECOND ADDITION (SECOND READING AND
ADOPTION)
4. ORDINANCE NO. 02-321 - AN ORDINANCE AMENDING SECTION 10.07 OF THE
HUTCHINSON CITY CODE REGARDING FENCES AND WALLS (SECOND
READING AND ADOPTION)
5. ORDINANCE NO. 02-322 - AN ORDINANCE GRANTING JOE DOOLEY THE
RIGHT TO CONSTRUCT AND MAINTAIN A PRIVATE HANGAR ON
HUTCHINSON CITY AIRPORT PROPERTY (SECOND READING AND
ADOPTION)
(c) CONSIDERATION FOR APPROVAL OF CHANGE ORDERS NO.1, NO. 2 AND NO. 3
FOR LETTING NO.1, PROJECT NO. 02-01 & 02-02
(d) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO.1, LETTING NO.3,
PROJECT NO. 02-06
CITY COUNCIL MINUTES - OCTOBER 8, 2002
( e) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR
FRATERNAL ORDER OF EAGLES ON JANUARY 25,2003
(f) CONSIDERATION FOR APPROVAL OF ASSESSMENT AGREEMENT BETWEEN
CITY OF HUTCHINSON AND MCLEOD COUNTY
Item 4(b)5 was pulled for separate action.
Marc Sebora, City Attorney, explained that this item is granted approval via a franchise
agreement. All franchises require a public hearing and for that reason he requested that a
public hearing be set for October 22, 2002. Motion by Mlinar, second by Haugen to set a
public hearing and second reading and adoption of Ordinance No. 02-322 for October 22,
2002. Motion carried unanimously.
Motion by Mlinar, second by Peterson, to approve consent agenda, with the exception of
Item 4(b )5. John Mlinar clarified that Item 4( f) is the assessment agreement with McLeod
County. Kay Peterson also clarified that the interest rate in Item 4(b)2 is 4.38%. Motion
carried unanimously.
5. PUBLIC HEARING- 6:00 P.M.
(a) CONSIDERATION FOR APPROVAL OF ON-SALE INTOXICATING LIQUOR
LICENSE FOR SONORA'S MEXICAN RESTAURANT
Mayor Torgerson clarified that the manager of the establishment must be a resident of
Hutchinson.
Motion by Peterson, second by Mlinar to close the public hearing. Motion carried
unanimously.
Motion by Haugen, second by Mlinar, to approve the on-sale intoxicating liquor license,
subject to the fact that the manager of the restaurant is a resident of Hutchinson. Motion
carried unanimously.
(b) ASSESSMENT ROLL NO. SA-5060 - LETTING NO. 13, PROJECT NO. 02-22 (SOUTH
FORK CROW RIVER BANK STABILIZATION) - ADOPTING ASSESSMENT AND
ACCEPTING BID AND AWARDING CONTRACT
John Rodeberg, Director of Engineering/ Public Works, explained that this proj ect is located
behind the National Guard Armory on Adams Street. This project is to correct the area
where the Crow River changed course a number of years ago. The assessments will be
applied to city-owned property. The bids on this project came m much lower than estimated.
Mr. Rodeberg explained that the funds for this project will be coming from general
improvement bonds. Mr. Rodeberg is requesting that this project be approved contingent
upon the City obtaining the Minnesota DNR permit.
Motion by Mlinar, second by Peterson, to close the public hearing. Motion carried
unanimously.
Motion by Haugen, second by Mlinar, to approve the project contingent upon receiving the
DNR permit from the state. Motion carried unanimously.
6. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) REQUEST BY JOYCE RUST FOR CONSIDERATION OF ADDING MOSQUITO
CONTROL FOR NEXT SPRING/SUMMER SEASON
Mayor Marlin Torgerson explained that he had spoken with the City Engineer of Will mar
regarding spraying for mosquitos next season. The engineer explained to Mayor Torgerson
that it will cost approximately $15,000 for the chemical alone to spray for mosquitos. The
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CITY COUNCIL MINUTES - OCTOBER 8, 2002
equipment will cost approximately $8000-$9000, with labor costs on top of that. Mayor
Torgerson expressed that at this point in time, unless other funding can be obtained, this item
will not be included in the 2003 budget. Mayor Torgerson suggested that staff research the
amount of dollars it will take to conduct sufficient spraying and that those numbers may be
reported to the citizens. Kay Peterson noted that due to the West Nile virus and the
possibility of serious health problems related to it, there may be a possibility of additional
funding from other sources available in the future.
7. UNFINISHED BUSINESS
8. NEW BUSINESS
(a) CONSIDERATION OF REORGANIZATION WITHIN THE WATER/SEWER/COMPOST
OPERATIONS
Gary Plotz, City Administrator, explained to the Council that the opportunity has arisen to
restructure the Water/Sewer/Compost department due to the departure of an employee. The
proposal is to replace the position of Sr. Wastewater Operator with an Assistant Utility
Director who would oversee the water, wastewater and compost plants. This enterprise has
grown immensely over the last ten years and there is a need to restructure to provide more
support to the current Utility Director.
Motion by Hoversten, second by Mlinar, to approve the reorganization within the
water/sewer/compost operations department. MotlOn carried unanimously.
(b) CONSIDERATION OF APPROVING LETTER OF UNDERSTANDING WITH LEAGUE
OF MINNESOTA CITIES
John Rodeberg, Director of Engineering/Public Works, explained that the League of
Minnesota Cities is developing a guide to aid cities with permitting processes. The funds
were budgeted for this proJect.
Motion by Mlinar, second by Peterson, to approve the letter of understanding with the
League of Minnesota Cities. Motion carried unanimously.
9. MISCELLANEOUS
(a) COMMUNICATIONS
Motion by Peterson, second by Haugen to set a budget workshop at 4:00 p.m. on November
12, 2002. Motion carried unanimously.
John Rodeberg - Mr. Rodeberg noted that the detour on Highway 7 is scheduled to be
completed by mid-November, however he is somewhat skeptical that it will be completed by
then. Mr. Rodeberg also updated the Council on the Jefferson Street project by stating that
the proj ect is going very well, and there is good communication occurnng with the residents.
Mr. Rodeberg also explained that there was a broken tile near Denver Avenue and the
developer is slowly addressing all issues in this area. There was general discussion
regarding retention ponds and the design of them.
Marlin Torgerson - Mayor Torgerson explained that the City of Hutchinson received a MN
Governor's Award for the compost site project. Mr. Torgerson explained that the city was
one of nine award recipients and he shared the plaque with the citizens of Hutchinson.
10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS A
Motion by Peterson, second by Mlinar, with Hoversten abstaining, to approve and authorize
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CITY COUNCIL MINUTES - OCTOBER 8, 2002
payment of Verified Claims A from appropriate funds. Motion carried unanimously.
(b) VERIFIED CLAIMS B
Motion by Peterson, second by Hoversten, to approve and authorize payment of Verified
Claims B from appropriate funds. Motion carried unanimously.
11. ADJOURN
With no further business to discuss, the meeting adjourned at 6:05 p.m.
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