Loading...
04-09-2002 CCM MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL APRIL 9, 2002 1. CALL TO ORDER - 5:30 P.M. Mayor Marlm Torgerson called the meeting to order. Council Members present were John Mlinar, Jim Haugen, Kay Peterson and Duane Hoversten. Also present were Gary Plotz, City Administrator and Marc Sebora, City Attorney. 2. INVOCATION - Rev. Howard Anderson, of Hunter' s Ridge Church, delivered the invocation. 3. MINUTES (a) REGULAR MEETING OF MARCH 26, 2002 Minutes were approved as presented 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING DEPARTMENT MONTHLY REPORT FOR MARCH 2002 2. FIRE DEPARTMENT MONTHLY REPORT FOR MARCH 2002 3. UTILITIES COMMISSION FINANCIAL REPORT FOR FEBRUARY 2002 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 02-310 - AN ORDINANCE AMENDING SECTION 2.58, SUBDIVISION 2, "HOSPITAL AND NURSING HOME BOARD", EXTENDING THE SPENDING AUTHORITY OF THE HOSPITAL BOARD TO $50,000.00 (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR APRIL 23, 2002) (c) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR WILLIAM MARSCHALL, DBA HUMMINGBIRD HABITAT, TO SELL NURSERY STOCK AND GARDEN CENTER MERCHANDISE IN THE HUTCHINSON MALL PARKING LOT FROM APRIL - JULY 2002 (d) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR BRAD EMANS, RANDY REDMAN AND GARY FORCIER TO ROCKLAND COUNTY, NEW YORK TO VISIT, OBSERVE AND TRAIN IN A FIRE TRAINING SITE FROM MAY 9- 12,2002 ( e) REQUEST BY HUTCHINSON GARDEN CLUB FOR PERMISSION TO USE A PORTION OF THE MUNICIPAL PARKING LOT AT HASSAN STREET SE AND 1ST AVENUE SE ON SATURDAY, MAY 11,2002, FROM 8:00 A.M. TO 12:00 NOON FOR A PLANT SALE (f) CONSIDERATIONFORAPPROV AL OF CHANGE ORDERNO. 5 FOR HUTCHINSON EVENT CENTER (g) RE-APPOINTMENT OF ROSE JERGENS AND BRIAN WENDLANDT TO TREE BOARD TO 2005 (h) CONSIDERATION FOR REJECTING LETTING NO.4, PROJECT NO. 02-07 (MILWAUKEE AVE SE), 02-08 (GOEBEL ST SW), 02-09 (GOEBEL CIRCLE SW), 02- 13 (CIVIC ARENA ACCESS), 02-14 (MISC STREET & SIDEWALK MAINTENANCE) CITY COUNCIL MINUTES - APRIL 9, 2002 (i) CONSIDERATION FOR APPROVAL OF FEE REVISION FOR RESIDENTIAL BASEMENT FINISHES Motion by Mlinar, second by Peterson, to approve consent agenda. Motion carried unanimously. 5. PUBLIC HEARING- 6:00 P.M. (a) LETTING NO.5, PROJECT NO. 02-10 (ELM STREETNE), 02-11 (OAK STREETNE & COLLEGE AVENUE NE) AND 02-12 (9TH AVENUE NE) Archie Kucera, 886 Elm Street, presented before the Council. Mr. Kucera noted that a new petition had been started at the last meeting and he questioned if that had been submitted. John Rodeberg noted that a revised petition had not been submitted. Mr. Rodeberg explained that neighborhood meetings will be held in the Fall as to the plan that will be proposed for next year's project. Mayor Torgerson made note that comments were received by the Council from residents citing safety issues in this area. Based on those general comments, city staff developed a proposal. Mayor Torgerson stressed that the City Council directs city staff and that Mr. Rodeberg had done his job by proposing a plan to address safety issues. Both Mr. Rodeberg and the Mayor stressed that neighborhood meetings will be held far enough in advance before a new proposal is presented for this neighborhood. Gene Chrast, 76 North High Drive, presented before the Council. Mr. Chrast noted that he would like to see some electric wires buried in this area. Mr. Chrast would also like to see several bids considered for this project (i.e. sections of sidewalk replaced vs. entire sidewalk replaced). Al Schmidt, resident, questioned why sewer service needs to be installed at the College/Oak area. Mr. Rodeberg explained that work was going to be proposed on Oak and would have to be done on College to accomplish that work. However, the College project is being proposed as being dropped this year. Mr. Rodeberg noted that there is always a risk when working is postponed a year. John Rodeberg noted that a portion on Oak Street is proposed to be dropped and the rest of the area to continue with as proposed. John Rodeberg reported that issues were raised on 9th Avenue as to whether or not curb and gutter needed to be replaced. Mr. Rodeberg also noted that there are issues as to Maplewood Academy emptying their line into the 9th Avenue line. Mr. Rodeberg noted that this is a marginal risk and somewhat reduces the length of the process. Lee Salmi, 4 - 9th Avenue NE, presented before the Council. Mr. Salmi noted that he is thankful that the curb/gutter replacement is being dropped. Mr. Salmi questioned whether or not the price of the 9th Avenue proj ect will be increased due to the fact that the other proj ects are being dropped. Mr. Rodeberg stated that the 9th Avenue NE project costs would not be increased because of that factorl. Motion by Peterson, second by Mlinar, to close the public hearing. Motion carried unanimously. Motion by Mlinar, second by Haugen, to drop Elm Street project, drop the north block of Oak Street and drop new curb & g~ter from 9th Avenue NE. The remainder of the work would proceed on Oak Street and 9 Avenue NE. Motion carried unanimously. Another hearing will be held once formal bids are received. 6. COMMUNICATIONS. REQUESTS AND PETITIONS 2 CITY COUNCIL MINUTES - APRIL 9, 2002 7. UNFINISHED BUSINESS (a) CONSIDERATION OF ORDINANCE NO. 02-308 - AN ORDINANCE AMENDING HUTCHINSON CITY ORDINANCE SECTION 10.47 TO INCLUDE PROVISIONS FOR THE LICENSING OF EXCA V A TORS (SET SECOND READING AND ADOPTION FOR APRIL 9, 2002) Action - Motion to defer item to April 23, 2002 Marc Sebora, City Attorney, eXplained that this ordinance will be tied into a right-of-way ordinance that will be presented at the next City Council meeting as well. Motion by Peterson, second by Hoversten to defer this item until April 23, 2002. Motion carried unanimously. 8. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF LETTING NO.1, PROJECT NO. 02-01 (NE AREA TRUNK SANITARY SEWER-PHASE 1 TARTAN PARK TONE CORNER OF IMPRESSIONS INC.) & PROJECT NO. 02-02 (2ND AVENUE SE & NE AREA TRUNK! STORM SEWER) John Rodeberg explained that this project will support the Hwy 212 corridor and Michigan Street. The sewer costs will come out of the trunk fund and the hearing will be held at the April 23 meeting. Motion by Peterson, second by Haugen, to approve Letting No.1, Project 02-02. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF LETTING NO.2, PROJECT NO. 02-03 John Rodeberg explained that in the past the City has bonded for street light improvements and Hutch Utilities. This proj ect is going to be paid by previously assessed proj ects. These will be installed on School Road, Arizona, Heritage, Texas, Century and Market Streets. Motion by Peterson, second by Mlinar, to approve Letting No.2, Project No. 02-03. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF LETTING NO. 10, PROJECT NO. 02-19- CRACK SEALING STREET MAINTENANCE THROUGHOUT CITY John Rodeberg explained that this project will be included as part of the bond issue. A contract will be worked out for under $50,000 and these maintenance projects were included in the Capital Improvement Plan. Motion by Mlinar, second by Haugen to approve Letting No. 10, Project 02-19. Motion carried unanimously. (d) JEFFERSON STREET REPORT AND PROJECT STATUS John Rodeberg explained that McLeod County hired SEH to conduct a feasibility study along Jefferson Street. The report proposes to serve only those areas from the cul-de-sac on Jefferson Street to Century Avenue. The County will be picking up some of the cost on the road construction. The project is progressing well. The next neighborhood meeting will be Monday April 15 . No action needed. 3 CITY COUNCIL MINUTES - APRIL 9, 2002 (e) CONSIDERATION FOR APPROVAL OF ADVERTISING FOR BIDS FOR SOIL BLENDING LINE AT COMPOST FACILITY Gary Plotz, City Administrator, explained that staff had visited manufacturing sites that manufacture blending lines. Mr. Plotz explained that staff is requesting only to solicit bids for this type of equipment and not to make any purchases at this point. After bids are received, a recommendation will be presented to the Council. Mayor Torgerson suggested that staff give a presentation to the Council on the equipment that was viewed. Motion by Peterson, second by Hoversten, to approve advertising for bids for a soil blending line. Motion carried unanimously. (f) CONSIDERATION OF ORDINANCE NO. 02-309 AMENDING HUTCHINSON CITY ORDINANCE SECTION 5.41 PERTAINING TO LIQUOR SALES AT SPORTS, CONVENTION OR CULTURAL FACILITIES (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR APRIL 23, 2002) Marc Sebora, City Attorney, explained that this small change details that this ordinance pertains to both clubs and restaurants. Motion by Mlinar, second by Haugen, to set second reading and adoption for April 23. Motion carried unanimously. (g) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 02-311 - AN ORDINANCE CHANGING THE BOUNDARIES OF ELECTION PRECINCTS (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR APRIL 23, 2002) Julie Wischnack, Director of Planning/Zoning/Building, presented to the Council on the location of the County districts and where the City of Hutchinson's boundaries pertain to those districts. The mal? she presented showed that District 3, also City Precinct 3, had a lower population count m relation to the other two districts that lie in Hutchinson. Ms. Wischnack further explained the formulas used to determine the population in each precinct by using census blocks. The proposed change is to extend the boundary line in Precinct 3 into Precinct 2. In that way, the population numbers are somewhat more balanced between the three city precincts. Motion by Hoversten, second by Haugen, to approve Ordinance 02-311 and set adoption for April 23. Motion carried unanimously. 9. MISCELLANEOUS (a) COMMUNICATIONS 1. LETTING NO.3, PROJECT NO. 02-06 (JUUL ROAD NE) John Rodeberg noted that this public hearing is set for April 23. Mr. Rodeberg explained that staff had reviewed video tapes ofthe sewer system and are continuing to recommend the complete sewer work. However, only mill and overlay work is being recommended instead of complete reconstruction. Duane Hoversten - Mr. Hoversten noted that a ribbon cutting event will be held on May 10, 2002, at 12noon at the Event Center, as well as a public open house on May 18. Gary Plotz - Mr. Plotz stated that a resolution has been disbursed to council members in support oftax abatement for the Industrial Park. Mr. Plotz explained that the state allows for financial tools on tax abatement and tax increment financing and that the City has used tax increment financing since the 1970's. Mr. Plotz noted that other communities are adopting 4 CITY COUNCIL MINUTES - APRIL 9, 2002 policies on tax abatement. Mr. Plotz explained that the City's financial consultant has recommended that Hutchinson adopt tax abatement policies as well, as opposed to using tax increment financing processes. Mr. Plotz also noted that the City ofWinsted has expressed support of using tax abatement. Mr. Plotz also noted that the City of Glencoe has shown interest and it has been recommended that these three cities meet to discuss using tax abatement and then present their interests at the County Board meeting next week. Mr. Plotz requested authorization to attend the County Board meeting to encourage the board to approve support of using tax abatement and approve the proposed resolution. John Mlinar suggested establishing criteria that would be required in order to be apfroved for tax abatement. Gary Plotz noted that the most focus would be put on Industria Parks. Motion by Mlinar, second by Haugen to approve City staff attending County Board meeting to support the resolution for tax abatement and adopted Resolution No. 11916. Motion carried unanimously. Marc Sebora - Mr. Sebora noted that information regarding Industrial Park Expansion and acquiring Hackbarth property will be on the next meeting's agenda. John Rodeberg - Mr. Rodeberg noted that the Bike & Blade Bonanza and City Wide Garage Sale will be held on May 4. Helmets will be sold at the Bike & Blade Bonanza. Marlin Torgerson - Mayor Torgerson noted that there is also a Shrine Convention on May 4. 10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A Motion by Peterson, second by Mlinar, with Hoversten abstaining, to approve and authorize payment of Verified Claims A from appropriate funds. Motion carried unanimously. (b) VERIFIED CLAIMS B Motion by Haugen, second by Hoversten, to approve and authorize payment of Verified Claims B from appropriate funds. Motion carned unanimously. 11. ADJOURN With no further business to discuss, the meeting adjourned at 6:30 p.m. 5