09-25-2001 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, SEPTEMBER 25, 2001
1. CALL TO ORDER- 5:30 P.M.
Mayor Torgerson called the meeting to order at 5:30 p.m. Members present were John Mlinar,
Jim Haugen, Kay Peterson and Duane Hoversten. Also present were Gary Plotz, City
Administrator, Marc Sebora, City Attorney and John Rodeberg, Director of Engineering/Public
Works.
2. INVOCATION - Rev. Scott Daniels, Vineyard United Methodist Church, delivered the
mvocatiOn.
3. MINUTES
(a) REGULAR MEETING OF SEPTEMBER 11,2001
(b) SPECIAL MEETING OF SEPTEMBER 6,2001
Minutes were approved as presented
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. CHARTER COMMISSION MEETING MINUTES FROM AUGUST 27, 2001
2. PIONEERLAND BOARD MEETING MINUTES FROM JULY 19,2001
3. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD
MINUTES FROM AUGUST 9, 2001
4. HUTCHINSON AREA HEALTH CARE BOARD MEETING MINUTES FROM
AUGUST 21, 2001
5. CITY OF HUTCHINSON FINANCIAL REPORT FOR AUGUST 2001
6. CITY OF HUTCHINSON REPORT OF INVESTMENTS FOR AUGUST 2001
7. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MEETING
MINUTES FROM JULY 17,2001
8. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MEETING
MINUTES FROM AUGUST 21, 2001
9. HUTCHINSON LIBRARY BOARD MINUTES FROM AUGUST 27,2001
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 11788 - A RESOLUTION DESIGNATING THE LOCATION OF
THE POLLING PLACE FOR ALL CITY AND SCHOOL DISTRICT 423 PRECINCTS
AND APPOINTING JUDGES FOR THE 2001 SPECIAL CITY AND INDEPENDENT
SCHOOL DISTRICT 423 ELECTION
2. RESOLUTION NO. 11789 - RESOLUTION FOR PURCHASE OF MANHOLE
SEALANT AND RECONSTRUCTION
(c) PLANNING COMMISSION ITEMS
CITY COUNCIL MINUTES - SEPTEMBER 25,2001
1. CONSIDERATION OF ORDINANCE NO. 01-302 - AN ORDINANCE APPROVING
VACATION OF PERIMETER EASEMENTS FOR LOTS 3-6, BLOCK 3 OF
WALNUT RIDGE ESTATES AS REQUESTED BY PAUL BETKER, 810-840
HILLCREST RD NE WITH FAVORABLE RECOMMENDATION AND STAFF
RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING FOR
OCTOBER 9,2001)
2. CONSIDERATION OF A PRELIMINARY AND FINAL PLAT TO REPLAT 4 LOTS
INTO 6 FOR THE CONSTRUCTION OF 2 TWIN HOMES AND 2 SINGLE FAMILY
HOMES TO BE CALLED WALNUT RIDGE ESTATES PLAT 3, AS REQUESTED
BY PAUL BETKER, LOCATED AT LOTS 3-6 BLOCK 3 WALNUT RIDGE
ESTATES, 810-840 HILLCREST ROAD NE WITH FAVORABLE
RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT RESOLUTION
NO. 11791)
3. CONSIDERATION OF ORDINANCE NO. 01-301- AN ORDINANCE EXTENDING
THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE
CERTAIN LAND OWNED BY BRIAN AND BRADLEY LOKENSGARD (L & P
SUPPLY) (WAIVE FIRST READING AND SET SECOND READING FOR OCTOBER 9,
2001)
4. CONSIDERATION OF ORDINANCE NO. 01-300 - AN ORDINANCE EXTENDING
THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE
CERTAIN LAND OWNED BY JEFF AND THEA KEPLER AND GEORGE AND
GEORGIA FORMHAL (WAIVE FIRST READING AND SET SECOND READING FOR
OCTOBER 9,2001)
5. CONSIDERATION OF A FINAL PLAT TO REPLAT 5 LOTS INTO 2 FOR THE
CONSTRUCTION OF A CHIROPRACTIh; OFFICE IN A C-5 DISTRICT, AS
REQUESTED BY GUY CASPERS, 103 3R AVENUE NW WITH FAVORABLE
RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT RESOLUTION
NO. 11790)
(d) CONSIDERATION OF SHORT-TERM GAMBLING LICENSE FOR 3M CLUB ON
OCTOBER 27,2001
(e) CONSIDERATION OF OUT OF STATE TRAVEL FOR ROBIN SHOEN, CHRIS
DOBRATZ AND TOM KLOSS
(f) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO.1, LETTING NO.8,
PROJECT NO. 01-21
Motion by Haugen, second by Mlinar, to approve consent agenda. Motion carried
unanimously.
5. PUBLIC HEARING - 6:00 P.M. - NONE
6. COMMUNICATIONS. REQUESTS AND PETITIONS
7. UNFINISHED BUSINESS
8. NEW BUSINESS
(a) CONSIDERATION FOR PURCHASE OF EMERGENCY GENERATOR
Steve Madson, Chief of Police, presented before the council. Mr. Madson explained that the
reason for the need of the generator is that we do not currently have the resources to provide
electricity if power would be lost in the case of an emergency. The funding for the generator
would come out of this year's operating budget.
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CITY COUNCIL MINUTES - SEPTEMBER 25,2001
Motion by Mlinar, second by Peterson, to approve the purchase of an emergency generator.
Motion carried unanimously.
(b) CONSIDERATION FOR LEASING SPACE ON THE SOUTH WATER TOWER FOR
CELL PHONE ATTENAES
Marc Sebora explained that this request was presented to the city by Midwest Wireless
Communications L.L.c. Mr. Sebora explained that there are currently two issues that need
to be assessed further. One is that OSHA requires a safety ring be installed on the top of the
water tower. The cost of adding this ring is estimated at $35,000 and determination needs to
be made as to where the funding will come from. Secondly, there is a building that needs to
be constructed next to the water for equipment. The city does not own the land around the
water tower on which the construction is being proposed. Rather, this land belongs to
Ridewater College. Due to these two circumstances, Mr. Sebora recommended tabling this
item until the next City Council meeting.
Motion by Mlinar, second by Peterson, to table this item until October 9,2001.
Duane Hoversten questioned the need for two antennaes being placed on top of the tower.
Chuck Beisner, representative from Midwest Wireless Communications, explained that the
second antennae needs to be added to the tower for extra capacity due to the amount of usage
of cell phones.
John Mlinar asked if there are any issues in regard to the building that needs to be
constructed. Marc Sebora explained that this issue is Ridgewater College's responsibility
due to the fact that the land belongs to them.
9. MISCELLANEOUS
(a) COMMUNICATIONS
Duane Hoversten - Mr. Hoversten gave a public invitation to the restaurant/bar owners in
Hutchinson to meet and discuss the non-smoking issues. He will be at the City Center on
October 2,2001, at 4:00 p.m. The meeting will held in the City Council chambers. Also, the
Event/Senior Center committee will be holding a meeting October 22 at 9:00 a.m. This meeting
will be held for potential caterers for the Event/Senior Center.
Gary Plotz - Mr. Plotz gave an update on the topics that were covered at the Leadership Meeting
held earlier in the day. Topics covered were the Event Center, security in regard to city
buildings, candidates that have filed for office, residents that have approached the office in
regard to sump pumps, and Tom Daggett and Jeff Haag presented in regard to the Hutch Hotel.
John Rodeberg - There will be a Jefferson Street meeting at 7:00 p.m. on October 22, 2001.
Approximately half of the residents are interested in being annexed into the city.
Mr. Rodeberg requested that an additional traffic signal be added on Hwy 15 at the Menards
intersection. He explained that the funding would be in next year's bond. He requested
permission to research quotations for this project.
Motion by Hoversten, second by Peterson to proceed with receiving quotes on the traffic signal.
Mr. Rodeberg also mentioned the paving of the Oak Heights Covenant Church.
Mr. Kegley, Oak Heights Covenant Church, requested that an amendment by made to the
Conditional Use Permit that was issued to them in regard to the paving of the church parking lot.
The addended language would require the church to complete the paving process by August 1,
2002.
The main concern of discussion was the date that Oak Heights would complete the paving. Mr.
Rodeberg explained that staff is comfortable with the proposed date. The original proposal was
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CITY COUNCIL MINUTES - SEPTEMBER 25,2001
for paving to be complete by October 31, 2001.
Motion by Mlinar, second by Hoversten to amend the language in the conditional use permit to
change the paving completion date from October 31,2001 to August 1,2002.
Randy DeVries, Water/Wastewater Director, presented before the council. Mr. DeVries and
Richard Nagy, Water Systems Supervisor, presented security measures proposed for the Water
Plant. The proposal is to install a fence around the Water Treatment Plant.
Mayor Torgerson noted that he had gone to the Water Treatment Plant earlier in the day to
review the plan and how it relates to the building. He felt this was a good concept that would not
hinder the residents.
Mr. DeVries disbursed a price break down and two price quotes. The quotes include fencing
around the water towers. He requested the council move forward with the first quote, which was
a very low bid. This includes an electric fence at the entrance of the Water Treatment Plant.
Mr. Mlinar questioned how the fencing will affect the building that will be constructed by the
south water tower (inside or outside the fence).
Chuck Beisner, Midwest Communications, commented that either location would work fine with
in regard to the equipment building.
Motion by Mlinar, second by Hoversten to approve the recommended plan of security fencing,
which includes the Water Treatment Plant and city water towers.
Mr. Hoversten recommended the second option which encompasses a smaller perimeter.
Motion carried unanimously.
Mayor Torgerson made a comment regarding left-turn signals at School Road and Hwy 7 West.
He noted that the road is extremely busy and it is difficult to get more than one car through the
arrow. Mayor Torgerson asked that Mr. Rodeberg consider this along with the additional traffic
signal on Hwy 15.
Mr. Rodeberg explained that this issue is the responsibility ofMNDot.
Mr. Rodeberg also noted that the Golf Course Road/California St. intersection is currently under
construction but should be completed within the next couple of weeks.
Mr. Mlinar noted that the vehicle noise signs have not yet been installed. Mr. Rodeberg will
confirm where staff is in the process.
10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS A
Motion by Haugen, second by Peterson, to approve and authorize payment of V erified Claims A
from appropriate funds. Motion carried unanimously.
11. ADJOURN
With no further business to discuss, the meeting adjourned at 6:00 p.m.
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