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02-13-2001 CCM MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 13, 2001 1. Mayor Torgerson called the meeting to order at 5:30 p.m. with the following members present: Mayor Marlin Torgerson, Council Members JIm Haugen, John Mlinar and Kay Peterson. Absent: Council Member Duane Hoversten. Also present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg, and City Attorney Marc A. Sebora. 2. In the absence of a pastor, there was no invocation. 3. MINUTES REGULAR MEETING OF JANUARY 23,2001 Motion by Mlinar, second by Haugen to approve the minutes as amended. Motion unanimously carried. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. LIBRARY BOARD MINUTES OF JANUARY 22,2001 2. BUILDING OFFICIAL'S REPORT FOR JANUARY 2001 3. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES OF JANUARY 4,2001 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 01-290 - AN ORDINANCE PROHIBITING EXCESSIVE VEHICLE NOISE, INCLUDING NOISE FROM TRUCKS USING ENGINE RETARDING BRAKES, AND ADOPTING BY REFERENCE MINNESOTA STATUTES, SECTIONS 169.69 AND 169.693 AND MINNESOTA RULES, PARTS 7030.1000 TO 7030.1050 (FIRST READING AND SET SECOND READING AND ADOPTION FOR FEBRUARY 27,2001) OUT-OF-STATE TRAVEL REQUESTS .:. INVESTIGATOR JAKE MAY AND SERGEANT ERIC KILIAN TO ATTEND CLASS IN NEW MEXICO, FEBRUARY 27 - MARCH 2, 2001 .:. HCDC/EDA DIRECTOR CHRISTIE ROCK TO ATTEND CONFERENCE IN NEW ORLEANS, LA, MARCH 10-14,2001 (c) (d) (e) (f) (g) CHANGE ORDER NO.2, LETTING NO.2, PROJECT NO. 00-02 CHANGE ORDER NO.6, LETTING NO.4, PROJECT 99-03 & 99-04 THIRD ADDITION TO ROLLING MEADOWS SUBDIVISION AGREEMENT APPLICATION FOR PUBLIC DANCE PERMIT FOR JOSE G. RIVERA ON APRIL 21, 2001 Motion by Peterson, second by Mlinar to approve the consent agenda, except for item 4-(b )- 1 to be pulled for clarification. Motion unanimously carried. Item 4-(b)-1 - It was reported that the first reading of Ordinance No. 01-290 would be approved at this meeting, and the second reading and adoption would occur on February 27, 2001. CITY COUNCIL AGENDA - FEBRUARY 13,2001 Motion by Mlinar, second by Haugen to approve and waive the first reading and set the second reading and adoption for February 27,2001. Motion unanimously carried. Mlinar commented on the topics to be covered at the New Orleans conference and requested that EDA Director Christie Rock give a presentation to the City Council after she returns. The Mayor stated that the U.S. Department of Defense would reimburse Police Officers May and Killian's expenses, and the cost would not be out of the City budget. 5. PUBLIC HEARING - NONE 6. COMMUNICATIONS, REQUESTS AND PETITIONS - NONE 7. UNFINISHED BUSINESS - NONE 8. NEW BUSINESS (a) CONSIDERATION OF SETTING 2001 PROJECT PUBLIC HEARINGS FOR LETTING NO.2, 3 AND 4 Rodeberg reported there were three different lettings but they totaled 15 projects. He stated neighborhood meetings were held for all but three of the projects, and there were only negative comments on the Thomas Avenue project. The City will move forward on it. Motion by Mlinar, second by Haugen to approve the 2001 public hearings and to adopt Resolutions No. 11650 through No. 11655. Motion unanimously carried. (b) CONSIDERATION OF ROLLING MEADOWS THIRD ADDITION (LETTING NO.6, PROJECT NO. 01-19 Rodeberg reported this was the final phase of Rolling Meadows. He stated that 100% of the cost would be assessed with no City share. However, there is one project by private developers that the City is funding. Rodeberg noted that Rolling Meadows Third Addition is located in a first-time homebuyer's area. Motion by Peterson, second by Haugen to approve and to adopt Resolutions No. 11656 through No. 11659. Motion unanimously carried. (c) CONSIDERATION OF PIONEERLAND LIBRARY SYSTEM 2001 AGREEMENT AND REVISED BOARD BY-LAWS Motion by Peterson, second by Mlinar to approve the agreement and revised by- laws. Motion unanimously carried. (d) CONSIDERATION OF LOBBY DUES TO MINNESOTA MUNICIPAL BEVERAGE ASSOCIATION TO DEFEAT WINE (BEER, LIQUOR) IN GROCERY LEGISLATION Director Neil Wegner reported on the lobbying efforts of the MMBA and MLBA to present a bill to the Senate, and possibly in the House, to promote the sale of wine in grocery/food stores. He proceeded to state reasons why the City of Hutchinson and other municipal liquor stores should oppose this effort. Wegner noted that the wine industry and Chief of Police AssociatiOn are opposed to the sale in grocery/food stores and endorsed the opposition. Wegner stated he had met with Senator Steve Dille, Representatives Bob Ness and Tony Keilkucki, and they were also opposed to it. He requested that the City Council approve $2,500 to help pay for lobbying in 2 CITY COUNCIL AGENDA - FEBRUARY 13,2001 opposition to wine sale in grocery/food stores. Peterson asked about a closed, separate area for the sale of wine as the law requires for the sale of tobacco. She also expressed a problem with voting against a competitor and not allowing competition. She did not feel comfortable in making the decision. Wegner stated that the City had made the decision when it approved a liquor store. If legislation is passed, the City could not stop the sale in grocery/food stores. Motion by Mlinar, second by Haugen to approve the $2,500 for lobbying expense. Peterson voted nay. Upon roll call vote, Mlinar, Haugen and Torgerson voted aye and Peterson voted nay. The motion carried. 9. MISCELLANEOUS (a) CONSIDERATION OF COMPOST SITE EQUIPMENT OPERATOR POSITION DESCRIPTION It was reported that this is a budgeted position. Motion by Peterson, second by Haugen to approve the position. Motion unanimously carried. (b) CONSIDERATION OF ACQUISITION OF HOSPITAL EQUIPMENT BY LEASE AND EXECUTION OF DOCUMENTS The City Administrator reported that the Finance Director had reviewed the lease agreement and recommended approval to finance by lease the costs of acquisition of computer equipment and software for the hospital. He stated that Merrill further approved entering into a lease, or similar agreement, with BancLeasing.com, Inc., and the Lessor will assign the lease schedules to Citizens Bank & Trust Co., Hutchinson. Motion by Mlinar, second by Peterson to approve the equipment lease and to adopt Resolution No. 11660. Motion unanimously carried. (c) COMMUNICATIONS FROM CITY ADMINISTRATOR Plotz commented on the following items discussed during the Leadership Team meeting held this morning. · Proposed legislation lobbying of wine in grocery stores · Update on expansion of the liquor store and decision to put the project on h09ld to see what develops from the Wal-Mart grocery store · Update on status of pre-design for community center. Received a positive response from DTED 3 CITY COUNCIL AGENDA - FEBRUARY 13,2001 · Update on testing of machinery at bagging facility; machine was up to efficiency and several pallets were completed and shrunk wrapped · Start-up of organics composting program on April 2 with a two cart system; program will be identical to that of the residents in northwest section of city that was the pilot project · Meeting on February 14 with Waste Management · Annexation mediation on Friday regarding the Frank Fay property annexation · Policy alternatives for waiving building permit fees is being prepared by Director Julie Wischnack for presentation at the next City Council meeting · Annual City Council Visionary Workshop will be held February 22 from 1 :00- 6:00 p.m. at the Emergency Operation Center with the same agenda and program format as used last year; suggestions for topics should be in by Friday, February 16 · Future workshop date will be set for joint meeting of Utilities Commission and City Council; an additional gas line to be available for generators will be discussed (d) COMMUNICA nONS FROM DIRECTOR OF ENGINEERING Rodeberg reported that the City did not receive its full road salt load due to an existing shortage of salt. There are ice problems in the south as well as in the north. Therefore, the street crews did not salt any additional roads this year. Rodeberg was, however, informed that the City would receive almost full shipment so there may be enough road salt. The City Engineer reported that the Hutchinson Utilities have four vehicles for sale that are 10 to 12 years old. The City also has four vehicles that need to be replaced. Rodeberg recommended that the City acquires the three 1;2 ton pickups and Dodge Caravan from Hutchinson Utilities for $9,000 and sell the four City vehicles for $2,200. Motion by Mlinar, second by Peterson to approve the purchase and sale. Motion unanimously carried. Rodeberg stated the Jefferson Street Task Force had met three or four times and planned to hold a public open house on March 1 from 5:30 p.m. to 7:30 p.m. regarding septic system, environmental and cost issues in the area. He noted that since this is an environmental issue, both County and State representatives would be present at the meeting. The City Engineer reported that MN/DOT is setting up a T.H. 212 Corridor Management Group. They are proposing a four-lane highway to Glencoe. Since the inter-regional corridor would serve Hutchinson, it is asked that Hutchinson supply two people to serve, with one elected official on the Policy Advisory Committee and one on the Technical Advisory Committee. It was noted that the project would be 4 CITY COUNCIL AGENDA - FEBRUARY 13,2001 on going for the next five years. (e) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR Mlinar inquired if the T .H. 212 Corridor proj ect wold affect what was being done on Hwy.7. Rodeberg responded that it would not. Peterson asked about the test equipment to be used on Hwy. 7. The City Engineer stated it would start next year, and they are just starting to equip the ambulances. The full-scale study will begin next fall. Mlinar complimented the City staff for their good work on snow removal. He noted that there were pile-ups on comers that needed to be cut back. The Mayor noted that on Third Avenue by the river three fire hydrants were not visible. He suggested that residents clear out the area so the fire hydrants would be visible for possible access. 10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A & B Motion by Haugen, second by Peterson to approve the verified claims A and Band authorize payment from appropriate funds. Motion unanimously carried. 11. ADJOURN There being no further business, the meeting adjourned at 6: 17 p.m. 5