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12-12-2000 CCM MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 12, 2000 1. Mayor Torgerson called the meeting to order at 5:30 p.m. with the following members present: Mayor Marlin Torgerson, Council Members Jim Haugen, Kay Peterson and Duane Hoversten. Absent: Council Member John Mlinar. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney Marc A. Sebora. 2. Pastor Don Urbach gave the invocation. PRESENTATION BY ATTORNEY NEIL JENSEN TO CITY OF HUTCHINSON Attorney Jensen reported that the City Council had received the original map ofthe south half ofthe City which was part ofthe Ruth Peterson estate. However, Jensen had in his possession the original map of the north half of the City which was dated 1855 and signed by Surveyor Lewis Harrington. This part of the town was proposed to be named Harmony, but the name was determined to be unacceptable. He stated that he wished to give this second framed map to the City of Hutchinson. Jensen presented the map to the Mayor who accepted it on behalf of the City. 3. MINUTES The minutes of the regular meeting of November 28,2000; Truth In Taxation Hearing of December 4,2000; special meeting of December 6,2000; and bid opening of December 7, 2000 were approved as presented. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL' S REPORT FOR NOVEMBER 2000 2. LIBRARY BOARD MINUTES OF NOVEMBER 27,2000 3. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD MINUTES OF OCTOBER 5, 2000 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 00-286 - AN ORDINANCE AMENDING SECTIONS 3 AND 10.08 OF THE HUTCHINSON CITY CODE REGARDING TELEVISION AND RADIO ANTENNA (SECOND READING AND ADOPT) 2. ORDINANCE NO. 00-287 - AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (SECOND READING AND ADOPT) 3. ORDINANCE NO. 00-288 - AN ORDINANCE EXTENDING THE HOURS OF "ON SALE" LIQUOR SALES ON DECEMBER 31, 2000 (SECOND READING AND ADOPT) 4. ORDINANCE NO. 00-289 - STORM WATER DRAINAGE UTILITY (FIRST READING AND SET SECOND READING FOR JANUARY 9, 2001) 5. RESOLUTION NO. 11625-2001 TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA CITY COUNCIL MINUTES - DECEMBER 12, 2000 6. RESOLUTION NO. 11626 - CITY OF HUTCHINSON, MINNESOTA SETTING 2001 TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY (c) 2001 LICENSE RENEWALS 1. BINGO LICENSES 2. GAMBLING DEVICES LICENSES 3. COMMERCIAL/RECYCLING HAULERS 4. PAWN SHOP LICENSE 5 . TAXI CAB LICENSE 6. TOBACCO LICENSES APPOINTMENT OF DOUG KEPHART TO AIRPORT COMMISSION (UNEXPIRED TERM) (d) Motion by Peterson, second by Haugen to approve the consent agenda except for item 4-(b )- 4, which was pulled for first reading of Ordinance No. 00-289 on January 9,2001. Motion unanimously carried. 5. PUBLIC HEARING - NONE 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) UPDATE ON POST OFFICE PROJECT BY CITY ATTORNEY RICHARD SCHIEFFER Attorney Schieffer reported that a public hearing was held on December 11 regarding the proposed downtown location on the north end of Jefferson Street for the new post office facility. He noted that two resolutions were adopted to (1) establish a Redevelopment Plan and to (2) establish a Redevelopment Project. It was requested that the City Council set a public hearing for January 9, 2001 at 6:00 p.m. to consider and approve the Redevelopment Plan and Redevelopment Project. The project and plan would provide the property to the Postal Services at the appraised pnces if it were agreeable to both the City and Post Office. Motion by Peterson, second by Hoversten to approve and set a public hearing on January 9, 2001 at 6:00 p.m. Motion carried with the Mayor abstaming from voting. 7. UNFINISHED BUSINESS (a) CONSIDERATION OF EMPLOYEE HEALTH AND DENTAL INSURANCE RENEWAL AND PREMIUM INCREASE COST-SHARE PROPOSAL (DEFERRED NOVEMBER 28, 2000) The City Administrator commented on the proposed renewal cost increases. He stated the Wage Committee recommended approval of the 2001 insurance proposal with a sharing of the total insurance cost increases for the plan year 200-2001 between the City and enrolled employees. Motion by Haugen, second by Peterson to approve the total cost increase and cost- sharing proposal and to enter into agreement with the insurance providers. Motion unanimously carried. 2 CITY COUNCIL MINUTES - DECEMBER 12, 2000 8. NEW BUSINESS (a) CONSIDERATION OF AIRPORT AGRICULTURAL LEASE Rodeberg commented on the proposed farm land lease and noted that the plow back requirement was included. He recommended awarding the three-year contract to the high bidder, Kurt Reiner, at $105 an acre for 93.5 acres. Motion by Hoversten, second by Haugen to award the bid to Kurt Reiner and to approve the lease agreement. Motion unanimously carried. (b) CONSIDERATION OF W ATERAND SANITARY SEWER TRUNK RATES FOR 2001 Rodeberg reported that the City annually revised the trunk sanitary sewer and water fees. This year Earth Tech reviewed the trunk fee system and proposed a revised policy and rates. The consultant recommended going to a charge system similar to the Metropolitan Council's rates that are based on the level of consumption instead oflot size or area. The City Engineer recommended approving the minimum rates of $1,000 for sanitary sewer and $750 for watermain. Motion by Peterson, second by Haugen to approve the sanitary sewer and watermain rates. Motion unanimously carried. (c) CONSIDERATION OF SENIOR DINING AGREEMENT WITH AUGUSTANA LUTHERAN HOMES Motion by Haugen, second by Peterson to approve the Senior Dining Agreement for 2001 with Augustana Lutheran Homes in the amount of $925 .00 per quarter. Motion unanimously carried. (d) CONSIDERATION OF DECERTIFYING TAX INCREMENT DISTRICT NO.4 Finance Director Kenneth B. Merrill presented Resolution No. 11624 to authorize decertifying District No.4 that included the downtown area and the Industrial Park. It was noted $90,000 would be put into the tax capacity of the three entities with a reduction to the City, County and School District. Merrill reported District 4 was the first TIF District to be decertified. Motion by Peterson, second by Haugen to approve and adopt Resolution No. 11624. Motion unanimously carried. (e) CONSIDERATION OF SETTING PUBLIC HEARING ON JANUARY 9, 2001 FOR STORM WATER UTILITY Rodeberg informed the City Council that about 30 people came to the informational meeting held in City Center on December 7 from 6:00 - 8:00 p.m. Some individuals expressed concerns and inquired why they were being double assessed. Since there were inaccuracies in the rate calculations, the City Engineer requested to postpone the public hearing until January 9,2001 at 6:00 p.m. Motion by Peterson, second by Hoversten to approve deferring the public hearing until January 9,2001 at 6:00 p.m. Motion unanimously carried. (f) CONSIDERATION OF APPROVING FEE SCHEDULES (POLICY NO. 2.22) FOR 3 CITY COUNCIL MINUTES - DECEMBER 12, 2000 CITY OF HUTCHINSON HANDBOOK Motion by Peterson, second by Hoversten to approve the fee schedules. Motion unanimously carried. (g) CONSIDERATION OF ADOPTING GENERAL FUND BUDGET FOR FISCAL YEAR 2001 The Finance Director presented Resolution No. 11627 and requested approval for adoption of the 2001 general fund budget. Motion by Peterson, second by Hoversten to approve and adopt Resolution No. 11627. Motion unanimously carried. 9. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ATTORNEY Sebora reported the draft ordinance on "no smoking" was given to him too late to make the City Council packet deadline. The City Attorney stated he had discussed the topic with the Mayor and had reviewed other Minnesota cities' ordinances. He inquired what types of businesses should be included in the ordinance and if it should include all public places. It was noted that it could be more difficult to enforce an ordinance at the Lamplighter and Applebees. He also raised the question as to whom the ordinance would be enforced against, the owner or the offender who was smoking? In addition, what would the penalty be - a fine or jail sentence? Sebora suggested that the City Council take these issues into consideration and set up a workshop to meet with business owners who would be affected. Motion by Hoversten, second by Haugen to set a workshop with restaurant owners on January 3, 2001 at 3:00 p.m. to review the draft ordinance. Motion unanimously carried. (b) COMMUNICATIONS FROM CITY ADMINISTRATOR Plotz requested that a workshop be held on January 9, 2001 at 4:00 p.m. to review the water/sewer fund. Motion by Peterson, second by Haugen to set a workshop for January 9, 2001 at 4:00 p.m. Motion unanimously carried. The City Administrator commented that at today' s Leadership Team meeting, it was suggested holding a workshop in January 2001 to begin the process of the 2002 budget. It could be either a special meeting or be held prior to the second City Council meeting, starting at 4:00 p.m. (c) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING 4 CITY COUNCIL MINUTES - DECEMBER 12, 2000 Rodeberg requested authorization to advertise for bids on a three-wheel mechanical street sweeper. He stated the purchase cost would be taken out of the 2001 budget. Motion by Haugen, second by Hoversten to approve the advertisement. Motion unanimously carried. 10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A & B Motion by Haugen, second by Peterson to approve the verified claims A and authorize payment from appropriate funds. Motion unanimously carried. Motion by Peterson, second by Haugen to approve the verified claims Band authorize payment from appropriate funds. Motion carried with Hoversten abstaining from voting. 11. ADJOURN There being no further business, the meeting adjourned at 6:05 p.m. 5