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10-24-2000 CCM MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 24, 2000 1. Mayor Torgerson called the meeting to order at 5:30 p.m. with the following members present: Mayor Marlin Torgerson, Council Members Jim Haugen, John Mlinar, Kay Peterson and Duane Hoversten. Also present: City Administrator Gary D. Plotz, Assistant Public Works Director John Olson, and City Attorney Marc A. Sebora. 2. In the absence of a pastor, there was no invocation. 3. MINUTES The Minutes of the regular meeting of October 10,2000 were approved as presented. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES OF SEPTEMBER 7,2000 2. PLANNING COMMISSION MINUTES OF SEPTEMBER 19,2000 3. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF SEPTEMBER 19,2000 4. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES OF SEPTEMBER 7,2000 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 11604-RESOLUTIONESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES 2. RESOLUTION NO. 11608-RESOLUTIONREQUESTINGTHE STATE LEGISLATURE TO AUTHORIZE FEE INCREASE FOR DEPUTY REGISTRARS (c) PLANNING COMMISSION: 1. CONDITIONAL USE PERMIT FOR 18' x 40' ADDITION REQUESTED BY TRI -COUNTY WATER CONDITIONING INC. WITH FAVORABLE RECOMMENDATIONS AND WITHOUT FAVORABLE STAFF RECOMMENDATION (ADOPT RESOLUTION NO. 11609) 2. CONDITONAL USE PERMIT TO GRADE AND FILL IN FLOOD PLAIN OF SOUTH FORK OF CROW RIVER FOR CONSTRUCTION OF VETERAN'S MEMORIAL PARK REQUESTED BY CITY OF HUTCHINSON WITH FAVORABLE RECOMMENDATION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 11607 3. VARIANCE TO REDUCE REQUIRED SETBACK FROM 10' TO 0' FOR EXPANSION OF PARKING LOT REQUESTED BY HILL YARD INC. WITH FAVORABLE RECOMMENDATIONS AND WITH STAFF RECOMMENDATION (ADOPT RESOLUTION NO. 11606) Motion by Mlinar, second by Haugen to approve the consent agenda except for item 4- CITY COUNCIL MINUTES - OCTOBER 24, 2000 (c)-I. Motion unanimously carried. Item 4-( c )-l-F ollowing discussion, motion was made by Haugen, second by Mlinar to defer to the next City Council meeting on November 14,2000. Motion unanimously carried. 5. PUBLIC HEARING - NONE 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) UPDATE ON POST OFFICE PROJECT BY CITY ATTORNEY RICHARD SCHIEFFER AND HCDC/EDA DIRECTOR CHRISTIE ROCK Schieffer reported that the Postal Service officials would prefer a downtown location, and the City would be justified to obtain the property for the proposed site on Jefferson Street SE off of Washington Avenue. He stated that after many meetings, both entities came to an agreement on a letter of intent, and the City should receive from the Postal Service a signed copy of the letter within a few days. Since their timeframe is short, the site should be ready for construction by August 31, 2001. Schieffer stated that at the next EDA meeting an update report would be presented. 7. UNFINISHED BUSINESS - NONE 8. NEW BUSINESS (a) CONSIDERATION OF AIRPORT FARM LEASE WITH DAVID KIRKPATRICK Motion by Mlinar, second by Peterson to approve entering into lease agreement with David Kirkpatrick. Motion unanimously carried. (b) CONSIDERATION OF JOB EVALUATION AND COMPENSATION PLAN Motion by Peterson, second by Hoversten to approve the plan. Motion unanimously carried. (c) CONSIDERATION OF FINANCIAL REPORT FOR SEPTEMBER 2000 Finance Director Kenneth B. Merrill reported that finances were on target. The dispatch area was an unfunded amount that would have to be made up. He stated the Finance Department was generating payables and receivables on the system, but they are still learning the new system. Motion by Mlinar, second by Haugen to approve the financial report. Motion unanimously carried. (d) CONSIDERATION OF REPORT ON CERTIFICATES OF DEPOSIT Motion by Mlinar, second by Haugen to approve the report. Motion unanimously carried. (e) CONSIDERATION OF REQUEST FROM HUTCHINSON AREA HEALTH CARE BOARD TO PURCHASE REPLACEMENT VEHICLES FOR THE HOSPITAL AND NURSING HOME Motion by Hoversten, second by Peterson to approve the purchase of replacement vehicles. Motion unanimously carried. 2 CITY COUNCIL MINUTES - OCTOBER 24, 2000 (f) CONSIDERATION OF AUTHORIZATION TO SOLICIT RATES/FEES FROM AREA ARCHITECTS REGARDING LIQUOR HUTCH EXPANSION PROJECT Neil Wegner, Director ofthe Liquor Hutch, reported his first choice was to purchase the former Mr. Movies area next to the Liquor Hutch and to extend the south wall by approximately 20 feet. Nash Finch had requested an offer from the City to purchase the Mr. Movies space. Wegner stated it would be necessary to obtain the professional help of an architect to assist in the bidding process. The Mayor commented that when a consultant from Grinstead & Associates submitted a report in June 2000, it was their recommendation to add on to the present liquor store. Torgerson noted that a second store could be a future consideration. Motion by Mlinar, second by Hoversten to approve solicitation of rates/fees from area architects. Motion unanimously carried. (g) CONSIDERATION OF SETTING DATE FOR CANVASSING RESULTS FROM SPECIAL ELECTION TO BE HELD ON NOVEMBER 7, 2000 Motion by Peterson, second by Mlinar to approve the date of November 8, 2000 at 12:00 noon to canvass the results of the special election to be held on November 7, 2000. Motion unanimously carried. (h) CONSIDERATION OF RECOMMENDATION FROM FIRE DEPARTMENT COMMITTEE TO AWARD BIDS ON SHARED CITY /RURAL RESCUE VEHICLE AND PLATFORM VEHICLE The Fire Department committees for the shared city/rural rescue vehicle and the platform vehicle gave a presentation on the process used for selection of the recommended equipment. It was pointed out that the township would be paying one- halfthe cost ($116,000) for the shared city/rural rescue vehicle. The presenter stated the new trucks would not be available until August or September of 200 1. It was recommended to award the bid to Clarey's Safety Equipment, Inc. at a total price of $842,505.00 for one Pierce 100' Platform and one Pierce Encore Rescue Unit. Motion by Mlinar, second by Peterson to approve awarding the bid for the two fire trucks. Motion unanimously carried. (i) CONSIDERATION OF RESOLUTIONS IN SUPPORT OF CONFERENCE CENTER · CAPITAL CONTRIBUTION · OPERATING CONTRIBUTION Plotz reported that the figures in Resolution No. 11610 were an estimate since no bids had been received to date. Furthermore, the two Resolutions were not binding but rather a statement of intent to keep the process moving. Plotz noted that the Legislature renewed the $1 million match during their last legislation session. A contract would require the City to carry out the Conference Center project, and it would be brought to the City Council for final approval. He stated it would be six to eight months before that would happen. 3 CITY COUNCIL MINUTES - OCTOBER 24, 2000 Motion by Mlinar, second by Haugen to approve the adoption of Resolutions No. 11610 and No. 11611. Motion unanimously carried. (j) CONSIDERATION OF ESTABLISHING DATE FOR CITY-SPONSORED LOCAL GOVERNMENT SURPLUS AUCTION Motion by Peterson, second by Hoversten to approve the City auction date of November 17,2000 at 12:00 noon. Motion unammously carried. (k) CONSIDERATION OF CHANGE ORDER NO.2 FOR COMPOST OFFICE Motion by Peterson, second by Hoversten to table to next City Council meeting for additional information. Motion unanimously carried. (I) CONSIDERATION OF AUTHORIZATION TO TRANSFER MIGHTY DUCKS ARENA GRANT 2000 PAYMENT TO HUTCHINSON HOCKEY ASSOCIATION It was requested that the City transfer the $58,500 grant payment received in 2000 to ~he ~utchinson Hockey Association so they could complete the proj ects and pay the mVOlces. Motion by Peterson, second by Haugen to approve the transfer. Motion unanimously carried. (m) CONSIDERATION OF HIGHWAY 15 LUCE LINE TRAIL CROSSING Motion by Mlinar, second by Haugen to authorize City staff to study alternatives. Motion unanimously carried. 9. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Plotz stated there was discussion to set another budget workshop on November 14 at 4:00 p.m. prior to the City Council meeting. He inquired if the Council wished to schedule such a meeting. Motion by Hoversten, second by Peterson to set a budget workshop on November 14 at 4:00 p.m. Motion unanimously carried. (b) COMMUNICATIONS FROM ASSISTANT PUBLIC WORKS DIRECTOR John Olson reported that the consulting contract with Earth Tech for the water treatment plant design report and well head protection planning was deferred at the October 10,2000 meeting. He requested approval of the contract with the clause: "If Earth Tech did not meet the deadlines, there would be some penalties." The Council requested this item be brought up for consideration at the special City Council meeting to be held on November 8. 4 CITY COUNCIL MINUTES - OCTOBER 24, 2000 (c) COMMUNICATIONS FROM MAYOR MARLIN TORGERSON Torgerson commented on a request he received from business people who wanted the City Council to adopt an ordinance for "no smoking" in restaurants. He thought the government shouldn't dictate in this area, but rather the business owners should make that decision. One individual was going to do research on the issue and give the Mayor the report. Torgerson requested phone calls from the cable audience to express their views and opinions on the issue. The Mayor stated he received a letter requesting that October 29 through November 4,2000 be proclaimed as "Pornography Awareness Week" in Hutchinson. He asked for City Council direction. There being none, the request failed for lack of a motion. Roger Petersen, 1300 Sherwood Street SE, stated he had been a smoker. It was his opinion that people should be able to smoke where they want to, or non-smokers should go to places where there is no smoking. 10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A & B Motion by Mlinar, second by Hoversten to approve the verified claims A and authorize payment from appropriate funds. Motion unanimously carried. Motion by Haugen, second by Peterson to approve the verified claims Band authorize payment from appropriate funds. Motion carried with Hoversten abstaining from voting. 11. ADJOURN There being no further business, the meeting adjourned at 6:38 p.m. 5