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09-26-2000 CCM MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 26, 2000 1. Mayor Torgerson called the meeting to order at 5:30 p.m. with the following members present: Mayor Marlin Torgerson, Council Members Jim Haugen, John Mlinar, Kay Peterson and Duane Hoversten. Also present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg and City Attorney Marc A. Sebora. 2. Pastor Jim Hakes gave the invocation. PRESENTATION OF PLAQUES TO HONORED GUESTS G. Barry Anderson, President of the HCVN Board, presented Sue Potter with a plaque in appreciation for her service during the past 15 years as Director of the Hutchinson Community Video Network, Inc. (HCVN). He wished her well in retirement. The Mayor presented former Council Members William Craig and Don Erickson with a shadow box in appreciation of the time they served on the Hutchinson City Council. 3. MINUTES The minutes of the regular meeting of September 11, 2000, special meetings of September 14,2000 and September 18, 2000 and bid opening of September 19,2000 were approved as presented. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON AREA HEALTH CARE MINUTES OF AUGUST 15,2000 2. PLANNING COMMISSION MINUTES OF AUGUST 15,2000 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 00-285 - AN ORDINANCE AMENDING SECTION 4.01 OF THE HUTCHINSON CITY CODE DELETING E.1306 SPECIAL FIRE PROTECTION SYSTEMS (WAIVE FIRST READING AND SET SECOND READING) (c) OUT OF STATE TRAVEL REQUEST FOR POLICE CHIEF TO ATTEND SEMINAR IN APPLETON, WISCONSIN (d) SHORT-TERM GAMBLING LICENSE FOR VFW AUXILIARY (e) PLANNING COMMISSION ITEMS: 1. CONDITIONAL USE PERMIT TO REMODEL EXISTING CEDAR CREST FACILITY LOCATED AT 225 SHADY RIDGE ROAD REQUESTED BY HENRY AND ROSALIND EWALD WITH FAVORABLE RECOMMENDATION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 11577) 2. FINAL PLAT FOR 4-LOT SUBDIVISION KNOWN AS MENARD ADDITION REQUESTED BY MENARD INC. WITH FAVORABLE CITY COUNCIL MINUTES - SEPTEMBER 26, 2000 RECOMMENDATION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 11578) 3. FINAL PLAT FOR 21-LOT SUBDIVISION KNOWN AS SUMMERSET ADDITION REQUESTED BY DEVELOPERS RESOURCE CO. WITH FAVORABLE RECOMMENDATION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 11579) 4. FINAL PLAT FOR 13-LOT SUBDIVISION KNOWN AS BEAU RIDGE REQUESTED BY JEFF MUNSELL WITH FAVORABLE RECOMMENDATION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 11580) Motion by Mlinar, second by Peterson to approve the consent agenda. Motion unanimously carried. 5. PUBLIC HEARING- 6:00 P.M. (a) LETTING NO.2, PROJECT NO. 00-02; ASSESSMENT ROLL NO. 5043 The Mayor called the public hearing to order at 6:00 p.m. Rodeberg stated the hearing was for the second phase of the south area trunk sewer on Jefferson Street SE to the west ofTH 15, Project No. 00-02. He then reviewed the area involved and stated the total amount of the proposed assessment was $134,787.88. The City Engineer noted that the sanitary sewer was the major cost of the project. Motion by Mlinar, second by Peterson to close the hearing at 6: 10 p.m. Motion unanimously carried. Motion by Hoversten, second by Mlinar to approve the project and assessment roll and to adopt Resolution No. 11582. Motion unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS - NONE 7. UNFINISHED BUSINESS (a) CONSIDERATION OF CALLING FOR SALE OF GENERAL OBLIGATION YEAR 2000 BONDS (DEFERRED SEPTEMBER 11, 2000) (1) GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2000C, $2,425,000 (ADOPT RESOLUTION NO. 11573) GENERAL OBLIGATION WASTEWATER TREATMENT REVENUE BONDS, SERIES 2000B, $2,800,000 (ADOPT RESOLUTION NO. 11574) GENERAL OBLIGATION TEMPORARY PUBLIC UTILITY REVENUE BONDS, SERIES 2000A, $4,000,000 (ADOPT RESOLUTION NO. 11575) (2) (3) Mr. Steve Apfelbacher, Ehlers & Associates, Inc. reviewed the three general obligation bonds being sold. The bond consultant stated that the interest rate was 5% lower than four months ago. On October 10,2000, Ehlers will receive the bids on the bonds, with a closing in October. 2 CITY COUNCIL MINUTES - SEPTEMBER 26, 2000 Apfelbacher reported that the Series 2000A Bonds were being issued for the purpose of providing temporary financing for the construction of electric power lines and a substation in McLeod County for the City's electric system in anticipation of the issuance oflong term debt. He stated that since the Series 2000B Bonds are general obligation, they would be paid from net revenues of the waterworks plant and system, sewage treatment plant, and sanitary sewer system. The bonds were being issued for the purpose of financing the construction of various improvements to the City's wastewater treatment plant. The bond consultant commented that the Series 2000C Bonds were being issued for the purpose of financing various public improvements within the City. Motion by Mlinar, second by Haugen to approve the sale of bonds and to adopt Resolutions No. 11573, No. 11574 and No. 11575. Motion unanimously carried. 8. NEW BUSINESS (a) CONSIDERATION OF ENTERING INTO ASSESSMENT AGREEMENT WITH MCLEOD COUNTY Plotz stated the cost of the County assessment service had increased due to a higher cost of living and an increase in the number of parcels to be assessed. He recommended approval of the agreement for 5,108 parcels at $7.00 per parcel. Motion by Hoversten, second by Peterson to approve the assessment agreement in the amount of$35,756. Motion unanimously carried. (b) CONSIDERATION OF AGREEMENT BETWEEN THE CITY AND WADE AND TAMARA ROLF FOR REIMBURSEMENT TO REPLANT FOUR TREES Rodeberg reported that the property at 1440 Jefferson Street South was sold to Mr. and Mrs. Wade Rolf after the easement documents for the Edmonton Avenue sewer proj ect had been negotiated with the previous owner. The Wades failed to recognize the fact that they would lose some mature trees and part of their hedge as a result of the City project. The City Engineer stated that in order to keep the project on schedule, City Attorney Richard J. Schieffer negotiated an agreement that provided Mr. and Mrs. Rolfwith partial reimbursement for the loss of the trees. Rodeberg recommended that the City Council approve the proposed agreement. Motion by Peterson, second by Haugen to approve the agreement with Mr. and Mrs. Wade Rolf in the amount of$1,600. Motion unanimously carried. (c) CONSIDERATION OF CONSULTING CONTRACT WITH SRF CONSULTING FOR DOWNTOWN TRAFFIC MANAGEMENT ISSUES Rodeberg requested that SRF Consulting be approved to conduct a Hutchinson downtown traffic study. He stated that the major issues pertained to left-turn lanes and the Second Avenue S. intersection. The City Engineer noted the total cost for services on this project was estimated at $9,600, and the consulting company would not exceed that figure without City Council authorization. Motion by Mlinar, second by Hoversten to approve the contract with SRF Consulting. Motion unanimously carried. (d) CONSIDERATION OF CHANGE ORDERS NO.2 & NO.3 FOR BIOSOLIDS DRYING ADDITION PROJECT 3 CITY COUNCIL MINUTES - SEPTEMBER 26, 2000 Engineer Edward S. Nevers, Donohue & Associates, reported on the biosolids drying addition project. He presented the following two change orders for City Council approval. CHANGE ORDER NO.2: Nevers explained that the existing electrical system is not of sufficient size, capacity, and configuration to provide electrical service to both the existing Solids Handling Building and the new Biosolids Drying Addition. The proposed changes under Change Order No.2 are necessary to convert and expand the existing service to provide ample capacity and capability to operate all the systems within the building complex. A change order addition of$48,805 would be required to implement the change. Motion by Mlinar, second by Peterson to approve change order No.2. Motion unanimously carried. CHANGE ORDER NO. 3: Nevers reported the State electrical inspector determined the electrical service to the Solids Handling Building complex should be provided by only one incoming service. Therefore, the existing electrical service is being revised and upgraded to operate all the systems within the building complex. The change order will amount to a $5,135.81 addition to the contract. Motion by Peterson, second by Mlinar to approve change order No.3. Motion unanimously carried. (e) CONSIDERATION OF SELLING 1988 PIERCE ARROW FIRE TRUCK Fire Chief Brad Emans informed the City Council that the Fire Department had begun the process for selling the 1988 Pierce Arrow fire truck. The bids will be accepted until 6:30 p.m. on January 8, 2001, and the bids will be opened at 7:00 p.m. at the Fire Station. Emans stated the revenue generated from the sale ofthe fire truck would be applied to the purchase of the new telescoping platform truck. Motion by Mlinar, second by Peterson to approve advertising for bids on the 1988 fire truck. Motion unanimously carried. (f) CONSIDERATION OF GRANT APPLICATION THROUGH THE STATE OF MINNESOTA FOR IMPLEMENTATION OF 2000 ENERGY CODE The Director of Planning/Zoning/Building requested authorization for the City to participate in the 2000 Energy Code grant process. A proposed grant application and resolution were presented to the City Council for consideration. Motion by Mlinar, second by Peterson to approve the grant application and to adopt Resolution No. 11576. Motion unanimously carried. 9. MISCELLANEOUS (a) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Rodeberg reported that bids were opened on September 19,2000 for Project No. 00- 01, Letting No. 01 for the South Area Trunk Sewer, Phase I - WWTF to Jefferson Street SE. He recommended awarding the bid to the low bidder, R. L. Larson 4 CITY COUNCIL MINUTES - SEPTEMBER 26, 2000 Excavating Inc., in the amount of $1,397,665. It was noted that work on the project would begin in two weeks. Motion by Haugen, second by Hoversten to approve the project, award the bid to RL. Larson Excavating Inc. and to adopt Resolution No. 11581. Motion unanimously carried. (b) COMMUNICATIONS FROM COUNCIL MEMBER KAY PETERSON Peterson stated there was an opening on the Library Board. She recommended to appoint Kay Johnson to fill the vacancy. Motion by Peterson, second by Hoversten to appoint Kay Johnson to the Library Board. Motion unanimously carried. (c) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Rodeberg commented on a meeting with MN/DOT that was held today. Topics discussed included a pre-design, environmental issues, reconstruction of the Main Street bridge, and detour issues. The proposed bridge project would be done over a two-year period in two phases. Also, MN/DOT considered a service road to be extended past the Best Western Victorian Inn. (d) COMMUNICATIONS FROM MAYOR MARLIN TORGERSON The Mayor read a letter from Representative Bob Ness in which he expressed appreciation for the plaque he recently received from the City of Hutchinson. Ness also expressed thanks for the support given to him from the City staff and City Council. (e) COMMUNICATIONS FROM CITY ATTORNEY RICHARD SCHIEFFER The City Attorney commented on a recent meeting held regarding Hwy. 7. He noted some of the problems had been worked out, and the Township Attorney will be taking certain issues back to the Township Board. The City and Township will try to reach an agreement. Schieffer stated part of the problem was that the east property owners wanted annexation, while the west property owners did not want to be annexed. It was suggested to extend the sanitary sewer to the property owners on the east end in the near future since the Township did not want to approve the property located to the west for seven years. The City Attorney commented that the Township Agreement would expire by then, and it would be difficult to plan a sanitary sewer project without all the property owners involved. 10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS 5 CITY COUNCIL MINUTES - SEPTEMBER 26, 2000 (a) VERIFIED CLAIMS A & B Motion by Mlinar, second by Peterson to approve the verified claims A and authorize payment from appropriate funds. Motion unanimously carried. Motion by Peterson, second by Haugen to approve the verified claims Band authorize payment from appropriate funds. Motion carried with Hoversten abstaining from voting. CLOSED MEETING TO DISCUSS LITIGATION Motion by Peterson, second by Haugen to close the regular City Council meeting at 6: 15 p.m. for a closed meeting to discuss litigation. Motion unanimously carried. 11. RECONVENE AND ADJOURN The regular City Council meeting was called back to order at 6:27 p.m. Motion was made by Peterson, seconded by Hoversten to adjourn the meeting. Motion unanimously carried. 6