06-12-2000 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
MONDAY, JUNE 12, 2000
1. Mayor Marlin Torgerson called the meeting to order at 5:30 p.m. with the following
members present: Mayor Marlin Torgerson, Council Members, Jim Haugen, John Mlinar,
Kay Peterson, and Duane Hoversten. Also present: City Administrator, Gary D. Plotz;
Director of Engineering, John Rodeberg; City Attorney, Marc Sebora; and Planning
Coordinator, Holly Kreft.
2. Pastor Jonathan Rathjen presented the invocation.
3. MINUTES - Regular Meeting Minutes of May 23,2000 were approved with the correction
that Council Member Mlinar was absent. Bid Opening Minutes of June 9, 2000 were
approved as presented.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT FOR MAY 2000
2. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD
MINUTES OF MAY 4, 2000
3. LIBRARY BOARD MINUTES OF MAY 22,2000
4. CIVIL SERVICE POLICE COMMISSION MINUTES OF MAY 12, 2000
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 00-269 - AMENDING SECTION 10.31; MAINTENANCE OF
PRIVATE PROPERTY TO CITY OF HUTCHINSON WEED ORDINANCE AND
LAND MANAGEMENT PLAN (WAIVE FIRST READING AND SET SECOND
READING FOR JUNE 27, 2000)
2. ORDINANCE NO. 00-274 - REZONING OF PROPERTY FROM R-l TO C-4
LOCATED NORTH OF AIRPORT ROAD AND EAST OF TH 15 AS
REQUESTED BY MENARD INC. (WAIVE SECOND READING AND ADOPT)
3. ORDINANCE NO. 00-275 - REZONING OF PROPERTY FROM LOCATED
NORTH OF EDMONTON AVENUE AND SOUTH OF BROLL'S THIRD
ADDITION FROM R-l TO R-2 AND R-3 AS REQUESTED BY DEVELOPERS
RESOURCE COMPANY (WAIVE SECOND READING AND ADOPT)
CITY COUNCIL MINUTES - JUNE 12, 2000
4. ORDINANCE NO. 00-276 - REZONING FROM VC TO R-2 (106 MONROE
STREET SE) AS REQUESTED BY TODA Y'S PROPERTY MANAGEMENT
(WAIVE SECOND READING AND ADOPT)
(c) DANCE PERMITS:
y JOSE PALACIOS ON AUGUST 12 & AUGUST 26, 2000
Y HUTCH TIGER 2000 ALL CLASS REUNION ON JUL Y 1, 2000 (WAIVE FEE)
(d) SHORT-TERM "ON SALE" NON-INTOXICATING 3.2 BEER LICENSE ON JUNE
30-JULY 2, 2000 FOR HUTCH TIGER 2000 ALL CLASS REUNION AT FAIR
GROUNDS (WAIVE FEE)
(e) TEMPORARY ON-SALE LIQUOR LICENSE ON JUNE 30-JUL Y 2, 2000 FOR
HUTCH TIGER 2000 ALL CLASS REUNION AT FAIR GROUNDS (WAIVE FEE)
(f) TOBACCO LICENSE FOR POTTERS PASTIMES
(g) OUT-OF-STATE TRAVEL FOR DIRECTOR RANDY DEVRIES TO ATTEND
ANNUAL WATER CONFERENCE OCTOBER 14-18,2000 IN ANAHEIM, CA
Motion by Peterson, second by Mlinar to approve the consent agenda except for item 2-
(b )-1, Ordinance No. 00-269 to be discussed at a later meeting. Motion carried
unanimously.
5. PUBLIC HEARING- 6:00P.M.
(a) LETTING NO.1, PROJECT NO. 00-01; SOUTH AREA TRUNK SANITARY
SEWER - PHASE 1
(b) LETTING NO.2, PROJECT NO. 00-02; SOUTH AREA TRUNK SEWER-PHASE 2
Mayor Torgerson called the hearings to order at 6:03 p.m.
Rodeberg explained that the proposed projects are essentially the same, but in different
phases. He stated the majority of the cost of the project was for construction of a lift
station near the existing HATS facility. He explained that the first phase of the project
was from the Wastewater Treatment Facility to Jefferson Street and included both
sanitary and storm sewer. He further added that the second phase consisted of
construction of the extension of Edmonton Avenue from TH 15 to Jefferson Street and
only included sanitary sewer. He stated that the water main would also be extended to
the frontage road proposed by Menard's.
Rodeberg explained that the project had been delayed because the Environmental
Assessment Worksheet (EA W) had yet to be reviewed by Minnesota Pollution Control
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Agency (MPCA). He added that the project is expected to commence in August or
September and final completion for June, 2001.
Arne Esterbrooks, Developers Resource Company, questioned the assessment procedure.
Rodeberg explained that it was based on front footage.
Hoversten moved to close both hearings at 6: 17 p.m., Mlinar seconded the motion.
Motion to close the hearing carried unanimously.
Mlinar moved to approve and adopt Resolutions No. 11491, 11492, 11493 and 11494.
Peterson seconded the motion. Motion carried unanimously.
(c) PETITION TO VACATE DRAINAGE AND UTILITY EASEMENTS LOCATED IN
OUTLOT A OF ISLAND VIEW HEIGHTS SECOND ADDITION
Mayor Torgerson opened the hearing at 6: 18 p.m. Rodeberg explained the vacation of
the easements was necessary for recording of the final plat for Island View Heights 5th
Addition.
Mlinar moved to close the hearing at 6: 19 p.m. Peterson seconded the motion. Motion to
close the hearing carried unanimously.
Hoversten moved to approve and waive the first reading of Ordinance 00-277 and set the
second hearing for June 27, 2000. Haugen seconded the motion. Motion carried
unanimously.
6. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) PRESENTAION BY JEFFREY J. BLOOM REGARDING INTERNET GAMING
PARTY AT FAIR GROUNDS ON AUGUST 4 & 5, 2000
Mr. Bloom distributed handouts. He gave a brief history of the proposed party and a
synopsis of the events. He stated that the group which would be holding this party would
be a non-profit group. He requested funds from the City of Hutchinson; however, the
City Attorney stated that the City was allowed to donate money only to established non-
profits and in his opinion, this request did not qualify. Hoversten stated that Ridgewater
College may be a more appropriate location due to the existing facilities.
7. UNFINISHED BUSINESS
(a) CONSIDERATION OF DEFERRING RESCUE VEHICLE BID OPENING UNTIL
SPRING 2001
Brad Emans, Fire Chief, presented an update on the proposed purchase and sales of
rescue vehicles. He stated that the bids received on the purchase of a new vehicle were
more than $40,000 over the allocated funds available; therefore, the Committee was
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asked to research ways to reduce the cost. He also added that no bids had been received
on the 1988 rescue vehicle and two bids were received on the 1948 vehicle.
Motion by Mlinar, second by Peterson to defer the bid opening and purchase of a new
vehicle until a later date.
8. NEW BUSINESS
(a) CONSIDERATION OF REQUESTS FROM HUTCHINSON AREA CHAMBER OF
COMMERCE FOR THE 26TH ANNUAL ARTS & CRAFTS FESTIVAL TO BE HELD
SEPTEMBER 15 & 16, 2000
Y USE OF LIBRARY SQUARE PARK FOR EXHIBITORS
Y CLOSING OF DESIGNATED STREETS AND MUNICIPAL PARKING LOTS
Y RESERVE ALL CONCESSION RIGHTS IN DOWNTOWN AREA AND
CONTROL OF FOOD EXHIBITORS FOR TASTE OF HUTCHINSON
Motion to approve by Mlinar, seconded by Haugen. Motion carried unanimously.
(b) CONSIDERATION OF AWARDING BID LETTING NO.7, PROJECT NO. 00-20,
SOUTH GRADE ROAD (DALE STREET TO SCHOOL ROAD) MSA PROJECT
Rodeberg explained that the bid opening was held on Friday, June 9, 2000. He stated that
the bids received are actually lower than the engineer's estimate. He also added that
since the project was scheduled to be completed prior to commencement of school in the
fall, the assessment hearing would be held at a later date.
Motion by Hoversten to approve and adopt Resolution No. 11495, second by Peterson.
Motion carried unanimously.
(c) CONSIDERATION OF RENAMING WAL-MART FINAL PLAT
Rodeberg explained that the renaming was necessary to record the plat with the County
Recorder.
Mlinar moved to approve and adopt Revised Resolution No. 11453, Haugen seconded.
Motion carried unanimously.
(d) CONSIDERATION OF CITY COUNCIL MEETING BROCHURE WITH
PROCEDURE AND PRACTICES
Plotz explained that the City of Minnetonka had a similar brochure available for their
Council meetings. Mayor Torgerson suggested sending the finalized brochure with the
utility billings so that constituents could follow the brochure while watching the meeting
on the local cable station.
Mlinar moved to approve, Hoversten seconded. Motion carried unanimously.
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(e) CONSIDERATION OF OBTAINING A REQUEST FOR PROPOSAL FOR
PREPARATION OF COMMUNITY CENTER PREDESIGN PROPOSAL
Plotz explained that as part the $1 million grant received from the Department of Trade
and Economic Development (DTED), a pre-design was needed prior to a request for
proposals. He added that this could be local individuals and suggested requiring that the
persons or persons preparing the pre-design utilize outside source, such as the City of
Minnetonka.
Mlinar questioned the time line for this project. Plotz replied that a purchase agreement
would need to be in place.
Hoversten moved to approve, Mlinar seconded the motion. Motion carried unanimously.
9. MISCELLANEOUS
(a) COMMUNICATIONS FROM HUMAN RESOURCES COORDINATOR BRENDA
EWING
Ms. Ewing presented an update as to the status of the pay equity valuation. She displayed
a list of proposed markets that the consultants would be comparing to the City of
Hutchinson. The list included both counties and cities based on geographic proximity
and comparable population size.
(b) COMMUNICATIONS - PETITION FOR PORTION OF LEWIS AVENUE TO
BECOME A ONE- WAY
Rodeberg explained history of the request. Stephanie Ziems, 900 Lewis Avenue, stated
that 21 of the 24 residents had signed the petition. She added that the residents would
like to see the one-way be east to west. Rodeberg added that staff was in agreement with
this request.
(c) REVISED ASSESSMENT ROLL NO. 5039 FOR LETTING NO.6, PROJECT 00-12
Rodeberg explained reasons for revising the assessment roll.
Peterson moved to approve Revised Assessment Roll No. 5039, Haugen seconded the
motion. Motion carried unanimously.
Mlinar moved to have staff draft a resolution for the next meeting, Peterson seconded the
motion. Motion carried unanimously.
(d) COMMUNICATIONS FROM MAYOR
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CITY COUNCIL MINUTES - JUNE 12, 2000
The Mayor stated that a workshop had been held to review the results of the Community
Needs Task Force survey, and that an additional meeting may be needed. He also added
that a group would be viewing Minnetonka's Community Center on June 20. Anyone
wishing to join this group should contact the City Administrator.
(e) COMMUNICATION FROM COUCIL MEMBER PETERSON
Peterson stated that two citizens had been chosen for the Pioneerland Library Hall of
Fame.
(f) COMMUNICATIONS TO SET WORKSHOP DATES
Plotz stated that a workshop was requested by the Police Chief, Steve Madson as follow-
up for a survey that the Council completed.
Motion by Mlinar, second by Peterson to set a date of July 11,2000 at 4:00 p.m. for this
workshop. Motion carried unanimously.
10. CLAIMS. APPROPRIATION AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS A & B
Motion by Haugen, second by Mlinar to approve the verified claims A and authorize
payment from appropriate funds. Motion carried with Hoversten abstaining.
Motion by Mlinar, second by Hoversten to approve the verified claims B and authorize
payment from appropriate funds. Motion carried unanimously.
Plotz added that another workshop would be set at a later date for the Motor Pool
Operation.
11. ADJOURNMENT
There being no further business, the meeting adjourned at 6:38 p.m.
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