05-09-2000 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MAY 9, 2000
1. Mayor Torgerson called the meeting to order at 5:30 p.m. with the following members
present: Mayor Marlin Torgerson, Council Members Jim Haugen, John Mlinar, Kay
Peterson and Duane Hoversten.
2. Reverend Randy Chriss is presented the invocation.
3. MINUTES
The minutes of the bid opening of May 2, 2000 were approved as presented.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. TELECOMMUNICATIONS COMMISSION MINUTES OF APRIL 24,
2000
2. LIBRARY BOARD MINUTES OF APRIL 24, 2000
3. BUILDING OFFICIAL'S REPORT FOR ARIL 2000
4. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY
BOARD MINUTES OF APRIL 6, 2000
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 00-269 - AMENDING SECTION 10.31;
MAINTENANCE OF PRIVATE PROPERTY TO CITY OF HUTCHINSON
WEED ORDINANCE AND LAND MANAGEMENT PLAN (WAIVE
FIRST READING AND SET SECOND READING FOR MAY 23)
2. ORDINANCE NO. 00-271 - ANNEXATION REQUEST BYKDUZIKKJR
FOR 3.10 ACRES AND CITY OF HUTCHINSON FOR 15.18 ACRES
LOCATED IN SECTION 30 OF HUTCHINSON TOWNSHIP (20132
HWY. 15 N.) (WAIVE SECOND READING AND ADOPT)
3. ORDINANCE NO. 00-272 - MORATORIUM ON CELLULAR AND
RADIO TOWERS TO UPDATE AND REVISE EXISTING PORTION OF
ZONING ORDINANCE (WAIVE SECOND READING AND ADOPT)
4. ORDINANCE NO. 00-278 - SALE OF HCDC PROPERTY TO RASKE
BUILDING CENTER (WAIVE SECOND READING AND ADOPT)
5. RESOLUTION NO. 11462 - RESOLUTION FOR PURCHASE
(c) RETAIL "OFF SALE" 3.2 BEER LICENSE FOR BUDGET MOBIL
(d) PEDDLERS LICENSE FOR GLEN KADELBACH, D.B.A. COUNTRY QUALITY
MEATS INe.
(e) LICENSES FOR POLKA FEST AT FAIR GROUNDS ON JUNE 8-10, 2000
CITY COUNCIL MINUTES - MAY 9, 2000
y "ON SALE" 3.2 BEER LICENSE
y TEMPORARY ON-SALE LIQUOR LICENSE FOR SET-UPS
(f) PLANNING COMMISSION ITEMS:
1. W AL-MART ADDITION TO HUTCHINSON
y DEVELOPMENT AGREEMENT
y PARTIAL VACATION OF BOSTON STREET AND BALTIMORE
AVENUE (WAIVE FIRST READING OF ORDINANCE AND SET
SECOND READING FOR MAY 23, 2000)
y CONDITIONAL USE PERMIT (ADOPT RESOLUTION 11452)
y FINAL PLAT (ADOPT RESOLUTION NO. 11453)
2. CONDITIONAL USE PERMIT FOR OUTDOOR STORAGE
REQUESTED BY AMCON BLOCK/MARSHALL CONCRETE
PRODUCTS (ADOPT RESOLUTION NO. 11463)
CONFINEMENT OF EASEMENT, ROLLING MEADOWS SUBDIVISION
(g)
(h)
(i)
LETTING NO.9, PROJECT NO. 00-23 - ASSESSMENT ROLL NO. 5038
y RESOLUTION NO. 11464 - RESOLUTION DECLARING COST TO BE
ASSESSED AND ORDERING PREP ARA TION OF ASSESSMENT
y RESOLUTION NO. 11465 - RESOLUTION WAIVING HEARING ON
PROPOSED ASSESSMENT
y RESOLUTION NO. 11466 - RESOLUTION ADOPTING ASSESSMENT
y RESOLUTION NO. 11467 - RESOLUTION AWARDING CONTRACT
LETTING NO.6, PROJECTS 99-20, 00-09, 00-12 THROUGH 14, 00-16
THROUGH 19
y RESOLUTION NO. 11468 - RESOLUTION DECLARING COST TO BE
ASSESSED AND ORDERING PREP ARA TION OF ASSESSMENT
y RESOLUTION NO. 11469 - RESOLUTION FOR HEARING ON PROPOSED
ASSESSMENT, ASSESSMENT ROLL NO. 5039
Motion by Mlinar, second by Peterson to approve the consent agenda except for 4-
(b )-1 and 4-(g). Motion unanimously carried.
Item 4-(b )-1 - Motion by Mlinar, second by Peterson to continue to the next City
Council meeting. Motion unanimously carried.
Item 4-(g) - The City Engineer explained the easement. Motion by Peterson, second
by Hagen to approve the easement. Motion unanimously carried.
5. PUBLIC HEARING - NONE
6. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) PRESENTATION OF AERIAL PHOTOS TO CITY OF HUTCHINSON AND
RECOGNITION OF CIVIL AIR PATROL
A representative from SRF Consultants presented Mayor Torgerson, Commissioner
Grant Knutson of McLeod County and Dave Johnston of Hutchinson MN/DOT with
framed aerial photos of the TH 22 Hutchinson East Bypass that were taken in
November 1999. Dave Skaar and Bernie Knutson of the Civil Air Patrol were also
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CITY COUNCIL MINUTES - MAY 9, 2000
recognized for taking the photograph for SRF Consultants.
(b) FOLLOW-UP ON FINAL REPORT RECEIVED FROM COMMUNITY NEEDS
TASK FORCE - JOHN PAULSEN
John Paulsen, former member ofthe Community Needs Task Force, approached the
City Council to inquire if any further consideration had been given to the final report
on the City survey results. He reminded the Council that the Task Force did not want
the report to be "shelved" and forgotten.
Peterson suggested that a workshop be held to study and review the final report.
Mlinar assured Paulsen that the report had not been forgotten, and he noted that its
content surfaced at various meetings.
7. UNFINISHED BUSINESS - NONE
8. NEW BUSINESS
(a) CONSIDERATION OF ENTERING INTO GAME AND FISH LICENSE AGENT
AGREEMENT WITH MINNESOTA DEPARTMENT OF NATURAL
RESOURCES
Motion by Mlinar, second by Hoversten to approve the agreement and adopt
Resolution No. 11470. Motion unanimously camed.
(b) CONSIDERATION OF RECOMMENDATION FROM CITY SOLID WASTE
COMMITTEE TO NARROW COLLECTION HAULERS TO THREE AND
BEGIN NEGOTIATIONS
Plotz reported that four haulers submitted request for proposals on April 17, 2000.
Then the City Finance Director summarized the cost proposals for each hauler. It is
the recommendation of the City Solid Waste Committee to negotiate with three
finalists, namely: Waste Management, Superior Service and Witte Sanitation.
Rodeberg stated that damage to the street would go up with the additional weight of
the vehicle. He inquired if the cost would be raised to compensate for the street
damage.
Motion by Hoversten, second by Mlinar to approve narrowing the bids down to three
finalists and begin negotiations. Motion unanimously carried.
(c) CONSIDERATION OF FACILITTING RETENTION OF HUTCHINSON U.S.
POST OFFICE IN DOWNTOWN LOCATION
Christie Rock, Director of Economic Development, gave a presentation on starting a
process of retaining the U.S. Hutchinson post office in the downtown area. She
proposed to send a draft letter to the post office officials. Since the City wanted to
keep the facility in the downtown area, we would advise them how Hutchinson could
assist in the process.
Motion by Mlinar, second by Haugen to approve sending the proposed letter to U.S.
Post Office officials to recommend retaining the Hutchinson post office in a
downtown location. Motion unanimously carned.
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CITY COUNCIL MINUTES - MAY 9, 2000
(d) CONSIDERATION OF REQUESTS FOR PROPOSALS (RFP) FOR GENERAL
ENGINEERING CONSULTING SERVICES
The City Engineer stated that since different consultants were used for different
projects, the choice was based on qualifications and the areas they specialize in. He
requ.ested authorization to secure proposals for general engineering consulting
services.
Motion by Peterson, second by Hoversten to approve advertising for RFP for general
engineering consulting services. Motion unammous1y carried.
(e) CONSIDERATION OF REQUEST FOR SPECIAL MEETING ON JUNE 6, 2000
REGARDING LETTING NO.7, PROJECT NO. 00-20 (SOUTH GRADE
ROAD SW)
Due to a time crunch to complete the project by fall, Rodeberg requested a special
City Council meeting on June 6, 2000 to award the bid for Letting No.7, Project No.
00-20. He noted the bids would be opened on June 5, 2000.
Motion by Peterson, second by Mlinar to approve a special meeting on June 6, 2000
at 5:00 p.m. Motion unanimously carried.
9. MISCELLANEOUS
(a) COMMUNICATIONS
1. PRESENTATION BY FINANCE DIRECTOR REGARDING AMENDED
ASSESSMENT ROLL NO. 5031 FOR THE HUTCHINSON COMMUNITY
HOSPITAL PROPERTY
Kenneth B. Merrill presented amended assessment rolls No. 5031 for Letting No.7,
Project No. 99-10 and roll No. 5036 for Letting No.9, Project No. 98-18. He
informed the City Council that the dollar amount had not changed; however, the
method of assessment was divided out differently.
Motion by Mlinar, second by Haugen to approve the amended assessments and to
adopt Resolutions No. 11474 and No. 11475. Motion unanimously carried.
2. REPORT BY CITY ADMINISTRATOR
Plotz reminded the City Council of a workshop on May 23, 2000 at 4:00 p.m.
regarding capital improvement planning. He also suggested setting a workshop date
for the end of August to review the Community Needs Task Force final report on the
survey.
Motion by Mlinar, second by Haugen to set a City Council workshop on August 22,
2000 at 4:00 p.m. and continue the workshop after the regular City Council meeting.
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CITY COUNCIL MINUTES - MAY 9, 2000
Motion unanimously carried.
The City Administrator suggested changing the June 13,2000 regular City Council
meeting to June 12,2000 inasmuch as the League of Minnesota Cities Conference
will commence on the evening of June 13.
Motion by Hoversten, second by Mlinar to change the City Council meeting to June
12,2000 at 5:30 p.m. Motion unanimously carried.
Motion by Mlinar, second by Haugen to set a City Council workshop for June 12,
2000 at 4:00 p.m. Motion unanimously carried.
The Council Members were reminded of the Board of Review scheduled for 4:30
p.m. on May 10, 2000 in the Council Chambers.
3. REPORT BY DIRECTOR OF ENGINEERING
Rodeberg reported that the Chamber of Commerce plans to install a fountain in the
Crow River. He was approached with a request that the City provide electrical
lighting on the fountain. The approximate cost would be $2,200 a year from April to
October with the lights on 16 hours per day.
It was the consensus of the City Council that the Kiwanis or some other civic/social
group should fund the fountain lighting.
10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS A & B
Motion by Peterson, second by Hoversten to approve the verified claims A and
authorize payment from appropriate funds. Motion unanimously carried.
Motion by Haugen, second by Mlinar to approve the verified claims B and authorize
payment from appropriate funds. Motion carried with Hoversten abstaining from
voting.
11. ADJOURNMENT
There being no further business, the meeting adjourned at 6:18 p.m.
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