04-04-2000 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, APRIL 4, 2000
1. Mayor Torgerson called the meeting to order at 5:30 p.m. with the following members
present: Mayor Marlin Torgerson, Council Members Jim Haugen, John Mlinar, Kay
Peterson and Duane Hoversten. Also present: City Administrator Gary D. Plotz, Director of
Engineering John Rodeberg and City Attorney Marc A. Sebora.
2. Reverend Jerry F1uth presented the invocation.
3. MINUTES
The minutes of the regular meeting of March 14, 2000 and Bid Openings of February 16,
2000, March 17,2000, March 20,2000 and March 21,2000 were approved as presented.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. REMOVED FROM AGENDA
2. POLICE CIVIL SERVICE COMMISSION MINUTES OF FEBRUARY 9,
2000
3. AIRPORT COMMISSION MINUTES OF FEBRUARY 28,2000
4. HUTCHINSON AREA HEAL TH CARE BOARD MINUTES OF
FEBRUARY 15,2000
5. PLANNING COMMISSION MINUTES OF FEBRUARY 15,2000
RESOLUTIONS AND ORDINANCES - NONE
(b)
(c)
(d)
(e)
(f)
(g)
PARADE PERMIT FOR MEMORIAL DAY PARADE ON MAY 29, 2000
APPOINTMENTS:
. LORRAINE ZAJICEK TO SENIOR ADVISORY BOARD (FIRST TERM)
. VICTOR SCHMIDT TO TREE BOARD (FIRST TERM)
OUT-OF-STATE TRAVEL:
. SERGEANT DOUGLAS L. JOHNSON TO ATTEND FBI NATIONAL
ACADEMY FROM APRIL 2 - JUNE 16, 2000
. MARION GRAHAM TO ATTEND WORKSHOP IN PROVIDENCE, RI
FROM MAY 12-14,2000
ADVERTISEMENT FOR BIDS TO SELL 1942 AMERICAN LAFRANCE AND
1988 PIERCE ARROW FIRE TRUCKS
LETTING NO.4, PROJECT NO. 00-05 (JORGENSON STREET) AND NO. 00-06
(OAK LANE); ASSESSMENT ROLL NO. 5037
. RESOLUTION NO. 11438 - RESOLUTION DECLARING COST TO BE
ASSESSED AND ORDERING PREP ARA TION OF ASSESSMENT
. RESOLUTION NO. 11439 - RESOLUTION FOR HEARING ON
CITY COUNCIL MINUTES - APRIL 4, 2000
PROPOSED ASSESSMENT
(h) PERMISSION FOR HUTCHINSON GARDEN CLUB TO USE PORTION OF
CITY PARKING LOT LOCATED AT CORNER OF FIRST AVENUE SE AND
HASSAN STREET SE FOR FUND RAISER PLANT SALE ON MAY 13, 2000
FROM 8:00 A.M. TO 12:00 NOON
(i) PETITION FOR LOCAL IMPROVEMENT; LETTING NO.9, PROJECT NO. 00-
23, OTTO PROJECT NO. 0020
. AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND WAIVER
OF IRREGULARITY AND APPEAL
. ENGINEERING REPORT
. RESOLUTION NO. 11444 - RESOLUTION DECLARING ADEQUACY OF
PETITION AND ORDERING PREPARATION OF REPORT
. RESOLUTION NO. 11445 - RESOLUTION RECEIVING REPORT AND
WAIVING HEARING ON IMPROVEMENT
. RESOLUTION NO. 11446 - RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
. RESOLUTION NO. 11447 - RESOLUTION APPROVING PLANS AND
SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS
(j) PLANNING COMMISSION ITEMS:
1.
REVISED PRELIMINARY PLAT AND FINAL PLAT FOR ISLAND
VIEW HEIGHTS 5TH ADDITION REQUESTED BY SCENIC HEIGHTS
INVESTMENT INe. WITH FAVORABLE RECOMMENDATION AND
STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 11433)
CONDITIONAL USE PERMIT FOR TEMPORARY MOBILE HOME
LOCATED BEHIND NATIONAL GUARD ARMORY FOR
FIREFIGHTER TRAINING REQUESTED BY CITY OF HUTCHINSON
WITH FAVORABLE RECOMMENDATION AND STAFF
RECOMMENDATIONS (ADOPT RESOLUTION NO. 11434)
CONDITIONAL USE PERMIT TO REPLACE EXISTING NON-
CONFORMING GARAGE AND DRIVEWAY REQUESTED BY JUSTIN
RANNOW LOCATED AT 701 4TH AVENUE SW WITH FAVORABLE
RECOMMENDATION AND STAFF RECOMMENDATIONS (ADOPT
RESOLUTION NO. 11435)
FINAL PLAT OF FIRST ADDITION TO ROLLING MEADOWS FOR 23
SINGLE F AMIL Y LOTS REQUESTED BY SORENSON AND
NAUSTDAL PROPERTIES LLC WITH FAVORABLE
RECOMMENDATION AND STAFF RECOMMENDATIONS (ADOPT
RESOLUTION NO. 11436)
FINAL PLAT OF BRIDGEWATER SECOND ADDITION FOR 26 LOTS
REQUESTED BY GREAT PLAINS DEVELOPMENT WITH
FAVORABLE RECOMMENDATIONS AND STAFF
RECOMMENDATIONS (ADOPT RESOLUTION NO. 11437)
2.
3.
4.
5.
Motion by Mlinar, second by Haugen to approve the consent agenda. Motion
unanimously carried.
2
CITY COUNCIL MINUTES - APRIL 4, 2000
5. PUBLIC HEARING- 6:00 P.M.
(a) PUBLIC COMMENT ON DEPARTMENT OF NATURAL RESOURCES
OUTDOOR RECREATION GRANT
The Mayor called the public hearing to order at 6:00 p.m.
Dolf Moon, Director of Parks\ Recreation\Community Education, informed the
Council that the DNR had encouraged the City to re-submit their 1999 proposal with
some revisions. He stated the Tartan Park area where the recent buyout occurred
would be the recommended location since it is a family friendly area.
Coordinator Lawrence Winter introduced the outdoor recreation plans by means of
an overhead. He stated a footbridge would connect the trail to the Luce Line Trail.
The proposal included designated areas for biking, hiking, baseball, sand volleyball,
BMX track, practice infield, and ample parking.
Dr. James Lobeck, representative of the McLeod County BMX Association,
commented that his son races at the St. Michael track. He stated that although
construction of a BMX bike track would cost $30-35,000, it is a sport that blends
itself to all children. Lobeck noted that the BMX Association was supportive of the
project, and the Association carries liability insurance.
Mlinar raised a question on the potential liability to the City. The City Attorney
pointed out ways the City could prevent liability claims through limited exposure.
Motion by Haugen, second by Mlinar to close the hearing at 6:35 p.m. Motion
unanimously carried.
Motion by Hoversten, second by Peterson, to approve the grant application and adopt
Resolution No. 11432. Motion unanimously carried.
(b) LETTING NO.6, PROJECTS NO. 99-20, 00-09, 00-12 THROUGH 00-14 AND
00-16 THROUGH 00-19
The Mayor called the public hearing to order at 6:36 p.m.
Rodeberg explained the cost and method of payment on the assessments for Letting
No.6. He commented that since the bituminous prices are higher this year, the cost
would be about $1,100 to $1,300 per lot. The Hunter's Ridge subdivision agreement
calls for the cost to be based on a per unit basis. The total cost for overlay would be
divided by the number of lots.
Dick Nagy, 1430 8th Avenue SW, questioned if this was the right time to do the
project. He stated that some of the street and curb are already cracked., and there
have been problems with the street.
The City Engineer stated that the improvement p'rojects are done within three to five
years after 60-70% of the homes have been bmlt.
Mark Senn, 1447 8th Avenue SW, commented that six homes are going to be built in
the area. He wondered who would be responsible for any damage during
construction.
Marie Petsinger, 1423 8th Avenue SW, expressed her appreciation to the City
3
CITY COUNCIL MINUTES - APRIL 4, 2000
Engineer for his work. She commented on a problem with the bike path. Children
use it, and the crosswalk is not safe. She also wondered if the cuI de sac would be
included in the assessed price.
Rodeberg responded that there is a concern about crosswalks and individuals not
paying attention to the public in the crosswalks. He also made reference to the open
area that induces speeding.
The City Engineer addressed the Michael Court NW project and stated the
subdivision agreement calls for all six lots to be assessed equally. The sewer line
will be extended to the KDUZ property.
Motion by Peterson, second by Hoversten to close the hearing at 6:55 p.m. Motion
unanimously carried.
Motion by Mlinar, second by Haugen to approve the plans and specifications,
advertisement for bids, and to adopt Resolutions No. 11440 and No. 11441. Motion
carried with Peterson abstaining from voting.
(c) LETTING NO.7, PROJECT NO. 00-20 (SOUTH GRADE ROAD)
The Mayor called the public hearing to order at 6:56 p.m.
Rodeberg explained that the Letting No.7 project would link two projects together in
the area of South Grade Road, Dale Street and School Road. Construction on the
sanitary storm sewer would begin in June after school is out., but the assessments can
be deferred until development occurs.
John Rickeman, 1390 South Grade Road SW, inquired about a median in the area
and asked about the cost.
The City Engineer explained there would be a turn lane in the middle and a small
median at Dale Street with a turn lane in the intersection. He stated there would be a
180' frontage road and a well and septic system. It was noted that some of the
Rickeman property would be in deferment until it was developed.
Motion by Mlinar, second by Haugen to close the hearing at 7:07 p.m. Motion
carried with Peterson abstainmg from voting.
Motion by Mlinar, second by Haugen to approve Letting No.7, Project No. 00-20
and to adopt Resolutions No. 11422 and No. 11423. Motion carried with Peterson
abstaining from voting.
6. COMMUNICATIONS. REQUESTS AND PETITIONS - NONE
7. UNFINISHED BUSINESS
(a) CONSIDERATION OF AGREEMENT WITH MARQUETTE BANK, N.A. TO
PLACE AUTOMATIC TELLER MACHINE (ATM) AT HUTCHINSON AREA
HEAL TH CARE (DEFERRED FEBRUARY 22, 2000)
Motion by Mlinar, second by Peterson to defer to the April 25, 2000 City Council
meeting. Motion unanimously carried.
4
CITY COUNCIL MINUTES - APRIL 4, 2000
8. NEW BUSINESS
(a) CONSIDERATION OF ACCEPTING GRANT FUNDING THROUGH THE
WASTEWATER INFRASTRUCTURE FUND FOR BIOSOLIDS PROJECT
The City Administrator reported that a wastewater infrastructure fund grant
application was submitted to the Minnesota Public Facilities Authority. The City has
received notice that a grant award for $88,500 was approved. Plotz also informed
the Council that a $800,000 State bond was being requested for the biosolids project.
Motion by Peterson, second by Hoversten to approve the grant agreement. Motion
unanimously carried.
(b) CONSIDERATION OF AWARDING BID FOR TACTICAL TRAINING
FACILITY
Police Chief Steve Madson reviewed the two bids received for the tactical training
facility. He recommended to award the contract to Range Systems in the amount of
$33,000.
Motion by Hoversten, second by Peterson to approve award of the contract to Range
Systems. Motion unanimously carried.
(c) CONSIDERATION OF REPLACEMENT BACKBONE NETWORK SWITCHES
FOR HUTCHINSON AREA HEALTH CARE INFORMATION SYSTEMS
NETWORK
Motion by Mlinar, second by Haugen to approve the replacement of the network
hubs with new switches in the amount of$28,760. Motion unanimously carried.
(d) CONSIDERATION OF PIONEERLAND LIBRARY SYSTEM 2000
AGREEMENT
It was reported that the new 2000 agreement and revised By-laws were written to
address the following needs: 1) an improved process to resolve future disputes
concerning issues related to the agreement; 2) clarification of ownership issues, and
3) protection of assets.
Motion by Mlinar, second by Peterson, to approve the joint powers agreement and
By-laws. Motion unanimously carried.
(e) CONSIDERATION OF RECOMMENDATION TO CITY SOLID WASTE
COMMITTEE REGARDING SPECIFICATIONS FOR GARBAGE HAULING
AND SETTING BID DATE
The City Administrator and Resource Recovery Coordinator Lawrence Winter
presented a report on the solid waste/refuse/compost cart pilot project that was
conducted in the northwest section of Hutchinson. Since the experimental program
at 220 homes was successful, the City would like to extend the service citywide.
Therefore, it was recommended to advertise for bids on residential refuse hauling in
Hutchinson.
Motion by Peterson, second by Mlinar to approve the specifications for the Request
for Proposals on garbage hauling. Motion unanimously carried.
5
CITY COUNCIL MINUTES - APRIL 4, 2000
Motion by Peterson, second by Hoversten to approve the bid date of April 17 , 2000
at 4;30 p.m. to receive and open the RFPs. Motion unanimously carried.
(f) CONSIDERATION OF AWARDING CONTRACTS FOR THREE PICKUPS AND
TRACTOR
John Olson, Assistant Public Works Director, reviewed the City vehicles being
replaced and the ones being purchased. He recommended awarding contracts for the
following: two 1;2 ton 4x2 compact pickups from Valley Sales in the amount of
$26,788.26; no local bids received for one % ton 4x4 pickup; recommended
purchasing a Ford F350 4x4 extended cab/chassis for $24,034 from the CPV
Contract #424979 (Airlake Ford-Mercury) and a truck flat/stakebed with tailgate lift
for $7,290 from the CPV contract #424980 (Bert's Truck Equipment of Moorhead);
one police utility vehicle Ford Expedition from the CPV Contract #424687 (Superior
Ford) for $27,393; and one grounds maintenance John Deere 4700 tractor and
attachments from L&P Supply in the amount of $17,994.93
Motion by Mlinar, second by Peterson to approve and award contracts as
recommended. Motion unanimously carried.
(g) CONSIDERATION OF AWARDING CONTRACT FOR PREFABRICATED
RESTROOM FACILITY AT ODDFELLOWS PARK
It was recommended to award the contract to CXT Precast Concrete Products for the
base bid of$27,683.83, which included freight and installation. There would be an
additional charge of $840.00 to winterize the restroom.
Motion by Peterson, second by Mlinar to approve the base bid and award the
contract to CXT Precast Concrete Products. Motion unanimously carried.
9. MISCELLANEOUS
(a) COMMUNICATIONS
Report from Council Member Kay Peterson
Peterson reported there were two openings on the Pioneerland Library System Board
and one opening on the Library Board.
Report from City Administrator
Plotz stated there were three positions available on the Telecommunications
Commission. He requested the appointments of Val dine Elder, Jim Jordahl and
Melvin "Butch" Wentworth to fill these openings.
Motion by Mlinar, second by Peterson to approve the appointments. Motion
unanimously carried.
6
CITY COUNCIL MINUTES - APRIL 4, 2000
The City Administrator requested that the City Council change the workshop date
set for April 11, 2000 at 4:00 p.m. to April 25, 2000 at 4:00 p.m.
Motion by Haugen, second by Mlinar to approve changing the workshop date to
April 25, 2000 at 4:00 p.m. Motion unanimously carried.
Plotz requested a joint meeting of the County Commissioners and City Council on
May 9, 2000 at 4:00 p.m. in City Center to discuss issues related to the HATS facility
and the TH 15 Corridor.
Motion by Hoversten, second by Peterson to set a workshop on May 9, 2000 at 4:00
p.m. in City Center. Motion unanimously carried.
10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS A & B
Motion by Haugen, second by Peterson to approve the verified claims A and
authorize payment from appropriate funds. Motion unanimously carried.
Motion by Mlinar, second by Peterson to approve the verified claims B and authorize
payment from appropriate funds. Motion carried with Hoversten abstaining from
voting.
11. ADJOURNMENT
There being no further business, the meeting adjourned at 7:22 p.m.
7