03-14-2000 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 14,2000
1 Mayor Torgerson called the meeting to order at 5:30 p.m. with the following members
present: Mayor Marlin Torgerson, Council Members Jim Haugen, John Mlinar, Kay
Peterson and Duane Hoversten. Others present: City Administrator Gary D. Plotz, Director
of Engineering John Rodeberg, and City Attorney Richard Schieffer.
2. Reverend Todd Ertsgaard presented the invocation.
3. MINUTES
The minutes of the regular meeting of February 8, 2000 and February 22, 2000 and Bid
Openings of February 22,2000 and March 7, 2000 were approved as presented.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT FOR FEBRUARY 2000
2. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY
BOARD MINUTES OF FEBRUARY 3, 2000
3. TREE BOARD MINUTES OF FEBRUARY 28,2000
4. SENIOR ADVISORY BOARD MINUTES OF JANUARY 24,2000
5. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF
JANUARY 18,2000
6. AIRPORT COMMISSION MINUTES OF JANUARY 31, 2000
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 00-268 - AN ORDINANCE AMENDING ZONING
REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL
ZONING MAP (SECOND READING AND ADOPT)
2. RESOLUTION NO. 11424 - RESOLUTION SUPPORTING THE YOUTH
INITIATIVE
(c) TEMPORARY RECYCLING PERMIT FOR CAN MAN 2 RECYCLING
(d) SET-UP LICENSE FOR LITTLE CROW BOWLING LANES; DBA: HUTCH
BOWL (RENEWAL)
(e) SHORT-TERM GAMBLING LICENSE FOR 3M CLUB
(f) LETTING NO.6; PROJECT NOS. 99-20, 00-09, & 00-12 THROUGH 00-19
. RESOLUTIONNO. 11427 - RESOLUTION ORDERING PREPARATION OF
REPORT ON IMPROVEMENT
. RESOLUTION NO. 11428 - RESOLUTION RECEIVING REPORT AND
CITY COUNCIL MINUTES - MARCH 14, 2000
CALLING HEARING ON IMPROVEMENT
(g) LETTING NO.7; PROJECT NO. 00-20
. RESOLUTION NO. 11429 - RESOLUTION ORDERING PREPARATION OF
REPORT ON IMPROVEMENT
. RESOLUTION NO. 11430 - RESOLUTION RECEIVING REPORT AND
CALLING HEARING ON IMPROVEMENT
Motion by Mlinar, second by Haugen to approve the consent agenda, except for item
4-(f). Motion unanimously carried.
Item 4-(f)-Rodeberg commented on Letting No.6 and recommended dropping from
the listthe Century Avenue SE sidewalk, Project No. 00-15.
Motion by Mlinar, second by Peterson to drop Project No. 00-15 from Letting No.6
and to adopt the revised Resolutions with this project removed. Motion unanimously
carried.
5. PUBLIC HEARING - NONE
6. COMMUNICATIONS. REQUESTS AND PETITIONS - NONE
7. UNFINISHED BUSINESS - NONE
8. NEW BUSINESS
(a) CONSIDERATION OF BALLISTICS HOUSE PROJECT - STEVE MADSON
Police Chief Steve Madson requested authorization to advertise for bids on a
ballistics house since the old facility can no longer be safely utilized. He estimated
the cost to be approximately $33,000.
Motion by Mlinar, second by Hoversten to approve the project and advertise for bids.
Motion unanimously carried.
(b) CONSIDERATION OF SEASONAL PART-TIME BUILDING INSPECTOR-
JULIE WISCHNACK
Julie Wischnack, Director of Planning/Zoning/Building, requested that the City
Council approve advertising for a seasonal part-time Bmlding Inspector. The part-
time position would cost approximately $10,560.
Motion by Peterson, second by Mlinar to approve advertising for the part-time
position. Motion unanimously carried.
(c) CONSIDERATION OF BIDS FOR BELTPRESS EXTENSION/ROLLER
RE-COATING PROJECT - RANDY DEVRIES
Director Randy DeVries recommended awarding the bid for two Klampress high
solids retrofit extensions and reconditioned roller assemblies to Ashbrook
Corporation for the sum of$210,554 F.O.B with freight allowed to job site and labor.
Motion by Mlinar, second by Peterson, to approve and award the bid to Ashbrook
Corporation. Motion unanimously carried.
2
CITY COUNCIL MINUTES - MARCH 14, 2000
(d) CONSIDERATION OF PROPOSED ANNEXATION OF HOERNEMANN
PROPERTY - LEGAL COUNSEL RICHARD SCHIEFFER
John G. Asfeld, Vice President of US Bank, represented the Michael Hoernemann
Revocable Trust. He reviewed some of the areas where there were differences
between the City and the developer. He reported that Menards had agreed to
dedicate property right-of-way to the City as part of the annexation process.
Rodeberg stated that the following items needed to be in place prior to orderly
annexation: (1) permit to construct; (2) right-of-way set aside; and (3) utilities
easement. He stated that Menards could get sewer and sanitary service before the
end of the year.
Schieffer recommended that Joint Resolution No. 11425 be approved subject to an
additional condition that the property owners convey an easement for utility purposes
in the location of Orchard Street.
Motion by Mlinar, second by Peterson, to approve Joint Resolution No. 11425 as
amended by the City Attorney. Motion unanimously carried.
(e) CONSIDERATION OF LEASE AGREEMENT FOR ANTENNA SPACE ON
WATER TOWER - KENNETH B. MERRILL
This item was pulled from the agenda.
(f) CONSIDERATION OF SETTING DATE FOR CONTINUATION OF FEBRUARY
29,2000 CITY COUNCIL/STAFF WORKSHOP - GARY D. PLOTZ
Motion by Mlinar, second by Peterson, to approve setting the continued workshop
for April 11, 2000 at 4:00 p.m. Motion unanimously carried.
(gL CONSIDERATION OF AUTHORIZING ACQUISITION OF PLAZA 15
SHOPPING CENTER BY CITY OF HUTCHINSON ON BEHALF OF
HUTCHINSON AREA HEALTH CARE FACILITY BY EMINENT DOMAIN
Schieffer reported that since 1996 the hospital has been negotiating for purchase of
the Plaza 15 shopping center. The existing appraisal was prepared at that time, and
he thought the hospital should obtain a current appraisal of the shopping center's
property value. Therefore, the City Attorney recommended removing this item from
the agenda until an appraisal was completed.
Motion by Mlinar, second by Haugen, to defer until a further date. Motion
unanimously carried.
(h) CONSIDERATION OF CONTRACT FOR ENGINEERING SERVICES WITH
SEH/RCM FOR INDUSTRIAL PARK TRUNK SANITARY SEWER - JOHN
RODEBERG
Rodeberg explained the work included in the proposed agreement with SEH-RCM
for the first phase of the Industrial Park trunk sanitary sewer to be constructed this
year. He recommended awarding the contract to SEH-RCM for a not-to-exceed
amount of$35,301.99.
Motion by Peterson, second by Hoversten to approve the contract with SEH/RCM.
Motion unanimously carried.
3
CITY COUNCIL MINUTES - MARCH 14, 2000
(i) CONSIDERATION OF SPECIAL MEETING TO DISCUSS WATER
TREATMENT ALTERNATIVES FOR AMMONIA AND COPPER - JOHN
RODEBERG
Rodeberg reported that Earth Tech had completed the Water Plant's Ammonia
Treatment Study. He requested a City Council workshop to discuss the water
treatment alternatives for ammonia and copper.
Motion by Peterson, second by Hoversten, to approve setting a workshop for April 4,
2000 at 4:00 p.m. Motion unanimously carried.
(j) CONSIDERATION OF RESOLUTION REQUESTING REPEAL OF SALES AND
USE TAX CHARGES TO CITIES - MAYOR MARLIN TORGERSON
It was reported that in 1999, the City paid $350,000 in State sales tax. The result has
been double taxation on the property taxpaying citizens of Hutchinson, and
artificially raising the cost of government at all levels.
Motion by Mlinar, second by Peterson to approve adopting Resolution No. 11431 to
address the need for tax policy reform. Motion unanimously carried.
9. MISCELLANEOUS
(a) COMMUNICATIONS
1. Report from City Attorney Richard Schieffer
Schieffer reported that he was acting as City Attorney in the absence of Marc
A. Sebora who was out on "paternity leave." Marc and his wife are the
parents of a baby daughter.
2. Report from Council Member Kay Peterson
Peterson reported that the Park & Recreation Department would hold the
annual Bike & Blade Bonanza on May 6.
3. Report from City Administrator
Plotz reported there would be a pre-bid meeting with potential
refuse/compost/recycling haulers on March 16 at 4:00 p.m. Also, a pre-bid
meeting for the Hutchinson compost facility project will be held on March
28 at 1:00 p.m., with bids to be opened on April 10 at 4:00 p.m.
4. Report from Director of Engineering/Public Works
Rodeberg stated that the next City Council agenda would contain a request
for bids on several City vehicles. He also reported that the Minnesota
4
CITY COUNCIL MINUTES - MARCH 14, 2000
Pollution Control Agency has issued State regulations regarding ponds to
improve the water quality.
10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS A & B
Motion by Peterson, second by Mlinar to approve verified claims A and authorize
payment from appropriate funds. Motion unanimously carried.
Motion by Mlinar, second by Haugen, to approve verified claims B and authorize
payment from appropriate funds. Motion carried with Hoversten abstaining from
voting.
11. ADJOURNMENT
Meeting adjourned at 5:58 p.m.
5