12-14-1999 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, DECEMBER 14,1999
1. Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin
Torgerson, Council Members Jeff Haag, John Mlinar, Kay Peterson and Don Erickson.
Also present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg
and City Attorney Marc A. Sebora.
2. Reverend Brian Brosz gave the invocation.
3. MINUTES
The minutes of the regular meeting of November 23, 1999 and bid opening of November
30, 1999 were approved as presented.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT FOR NOVEMBER 1999
2. LIBRARY BOARD MINUTES OF NOVEMBER 22, 1999
3. PARKS, RECREATION AND COMMUNITY EDUCATION
ADVISORY BOARD MEETING OF NOVEMBER 11,1999
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 11370 - RESOLUTION ESTABLISHING
LOCATION FOR TRAFFIC CONTROL DEVICES
2. RESOLUTION NO. 11371 - ENTERING INTO A GRANT CONTRACT
WITH THE STATE OF MINNESOTA TO FUND A LIGHT TRAFFIC
STUDY CONDUCTED IN 1995 AND 1996
3. RESOLUTION NO. 11372 - TRANSFERRING $347,091 FROM 1999
IMPROVEMENT CONSTRUCTION FUND TO GENERAL FUND FOR
ENGINEERING AND ADMINISTRATION FEES
(c) TRANSIENT MERCHANT LICENSE FOR TAP ENTERPRISES
CITY COUNCIL MINUTES - DECEMBER 14, 1999
(d) OUT-OF-STATE TRAVEL BY DIRECTOR OF ENGINEERING/ PUBLIC
WORKS
Motion by Peterson, second by Mlinar, to approve the consent agenda. Motion
unanimously carried.
5. PUBLIC HEARING - NONE
6. COMMUNICATIONS. REQUESTS AND PETITIONS - NONE
7. UNFINISHED BUSINESS - NONE
8. NEW BUSINESS
(a) CONSIDERATION OF LEASE AGREEMENT WITH AUGUSTANA HOMES
FOR MID-MINNESOTA SENIOR DINING PROGRAM
Motion by Mlinar, second by Erickson, to approve the lease agreement. Motion
unanimously carried.
(b) CONSIDERATION OF OPTION AGREEMENT WITH ECONOMIC
DEVELOPMENT AUTHORITY
Motion by Haag, second by Erickson, to approve the three-year option agreement.
Motion unanimously carried.
(c) CONSIDERATION OF AWARDING CAR IMPOUNDING CONTRACT
Motion by Erickson, second by Haag, to award two-year contract to Modern
Mazda. Motion unanimously carried.
(d) CONSIDERATION OF PERPETUAL CARE FUNDING FOR ACTIVITIES AT
OAKLAND CEMETERY
It was reported that the perpetual care funding of up to $65,000.00 would be used
for a building project at the Oakland Cemetery.
Motion by Erickson, second by Mlinar, to approve the funding. Motion
unanimously carried.
(e) CONSIDERATION OF AGREEMENT FOR PROFESSIONAL SERVICES BY
SHORT, ELLIOTT, HENDRICKSON INC. (SEH)
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CITY COUNCIL MINUTES - DECEMBER 14, 1999
Rodeberg reported that SEH had presented a proposal to update the
Comprehensive Sanitary Sewer Plan, and their cost to perform the services would
be $15,160.00.
Motion by Haag, second by Mlinar to approve the agreement for professional
services. Motion unanimously carried.
(f) CONSIDERATION OF PRELIMINARY PLAT AND CONDITIONAL USE
PERMIT TO CONSTRUCT A WALGREENS STORE LOCATED AT STATE
HIGHWAY 7 & 15
Director Julie Wischnack showed a drawing of the area involved and explained
the project. She stated there were some access issues that needed to be resolved.
Mr. Michael P. Kalscheur, representing Told Development Company, discussed
the issue of access points. He stated it was their position that the property would
require access points to Hwy. 7. He also noted that the site plan would need
modification.
Motion by Mlinar, second by Peterson, to approve the conditional use permit, the
preliminary plat, and to adopt Resolution No. 11368. Motion unanimously
carried.
Wischnack requested authorization to prepare a resolution supporting MNDOT's
plan for improvements to State Highway 7 and State Highway 15.
Motion by Mlinar, second by Erickson, to approve preparation of proposed
Resolution for the next City Council meeting. Motion unanimously carried.
(g) CONSIDERATION OF SEVERANCE PACKAGE FOR TRANSIT
EMPLOYEES
Plotz reported there was a question on one employee regarding the number of
years for severance pay.
Bruce Runke informed the City Council that he was being given 11 years of
severance pay instead of the 20 years of actual City employment. He had
previously worked in the liquor store prior to being a bus driver.
The City Attorney reported there was no City policy regarding severance pay.
Motion by Haag, second by Mlinar, to defer this item to the December 28, 1999
meeting. Motion unanimously carried.
(h) CONSIDERATION OF ADOPTING 2000 TAX LEVY
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CITY COUNCIL MINUTES - DECEMBER 14, 1999
Finance Director Kenneth B. Merrill stated this was the same proposal that was
presented at the Truth in Taxation hearing.
Motion by Erickson, second by Peterson, to approve and adopt Resolution No.
11373. Motion unanimously carried.
(i) CONSIDERATION OF ADOPTING GENERAL FUND BUDGET FOR
FISCAL YEAR 2000
Motion by Haag, second by Peterson, to approve and adopt the 2000 general fund
budget. Motion unanimously carried.
(j) CONSIDERATION OF Y2K INSURANCE COVERAGE
Finance Director Kenneth B. Merrill and Insurance Consultant Dennis Potter
presented the Y2K insurance options available from the League of Minnesota
Cities. They reported that the League required certain tests in order to be eligible
for coverage. The City and its entities underwent the testing and were compliant.
Merrill suggested the premium cost could come out of the contingency fund or the
fund balance.
Potter stated that if there are no claims, the money or a portion thereof, might be
returned to the City at some future time.
Motion by Mlinar, second by Peterson, to approve the msurance coverage.
Motion unanimously carried.
(k) CONSIDERATION OF AIRPORT HANGAR RENT CREDIT
Rodeberg reported that some renters were unable to use their hangars for a six-
week period during construction at the airport. It was the recommendation of the
Airport Commission to grant a waiver for one month's rental fees to tenants of the
southernmost enclosed hangar and the southern tier of the open hangars. There
would be 11 tenants affected, for a total credit of $529.00.
Motion by Peterson, second by Mlinar, to approve the waiver of hangar rental
fees. Motion unanimously carried.
(I) CONSIDERATION OF PURCHASE OF FRONT-END LOADER FOR
WASTEWATER FACILITY FROM COOPERATIVE PURCHASING
VENTURE
It was recommended that the City purchase a Case loader and attachments from
the State contract approved vendor for a cost of just under $125,000.
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CITY COUNCIL MINUTES - DECEMBER 14, 1999
Motion by Mlinar, second by Peterson, to approve the purchase. Motion
unanimously carried.
(m) DISCUSSION OF
IMPROVEMENT
SOUTHEAST
TRUNK SANITARY
SEWER
Rodeberg presented a report on the area involved and the offers. He stated no
property owner was opposing the improvement. The City will make offers and
obtain temporary easements for construction. In January he may bring this item
back to the City Council for condemnation on one property due to estate issues
because of the owner's death.
No action was required.
(n) CONSIDERATION OF ADDING MUNICIPAL STATE AID ROUTES
Rodeberg informed the City Council that two routes would be added to the
Municipal Sate Aid system, namely, Century Avenue SW and Edmonton Avenue
SW. He requested approval of the resolution required establishing the municipal
state aid streets.
Motion by Erickson, second by Peterson, to approve and adopt Resolution No.
11369.
9. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
Plotz stated that the City Council needed to set a workshop date for December 28,
1999 at 4:00 p.m. to review the liquor fund, water/ wastewater/refuse fund, and
central garage fund budgets.
Motion by Mlinar, second by Peterson, to set a budget workshop for December
28, 1999 at 4:00 p.m. Motion unanimously carried.
(b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Rodeberg reported that the City has a contract with McLeod County for Quentin
Larson to do bridge inspections. Meeker County has contacted the City for a
similar contract, and the City Engineer suggested that the new engineering
employee work Monday through Thursday for the City and on Friday for Meeker
County doing bridge inspections. They will pay for the expenses.
Motion by Peterson, second by Haag, to approve and enter into contract with
Meeker County to do bridge inspections. Motion unanimously carried.
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CITY COUNCIL MINUTES - DECEMBER 14, 1999
The Director of Engineering requested approval of Change Order No.3 for the
airport project at a cost of $2,190.00. It would add two days to the present
contract.
Motion by Haag, second by Mlinar, to approve Change Order No.3. Motion
unanimously carried.
10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
( a) VERIFIED CLAIMS
Motion by Haag, second by Peterson, to approve the claims and authorize
payment from appropriate funds. Motion unanimously carried.
11. ADJOURNMENT
There being no further business, the meeting adjourned at 6:37 p.m.
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