10-26-1999 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 26, 1999
1. Mayor Torgerson called the meeting to order at 5 :30 p.m. Present: Mayor Marlin Torgerson,
Council Members John Mlinar, Kay Peterson and Don Erickson. Absent: Council Member
Jeff Haag. Also present: City Administrator Gary D. Plotz, Acting City Engineer Richard
"Rick" Kjonaas and City Attorney Marc A. Sebora.
2. The Reverend Don Urbach gave the invocation.
3. MINUTES
The minutes of the regular meeting of October 12, 1999 were approved as presented.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. PLANNING COMMISSION MINUTES OF SEPTEMBER 21,1999
2. AIRPORT COMMISSION MINUTES OF SEPTEMBER 27,1999
3. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF
SEPTEMBER 21, 1999
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 11343 - CERTIFYING ASSESSMENTS OF THE
CITY OF HUTCHINSON TO THE COUNTY OF MCLEOD
2. RESOLUTION NO. 11344 - RESOLUTION FOR DEFERRAL OF
SPECIAL ASSESSMENT FOR SENIOR CITIZENS AND DISABLED
3. RESOLUTION NO. 11345 - RESOLUTION DONATING COMPUTER
EQUIPMENT TO INDEPENDENT SCHOOL DISTRICT NO. 423
4. RESOLUTION NO. 11346 - RESOLUTION TO AUTHORIZE
PARTICIPATION IN SOUTHWEST METRO DRUG TASK FORCE
(c) CERTIFICATES OF DEPOSIT FOR SEPTEMBER 1999 AND FINANCIAL
REPORT
(d) PROCLAMATION FOR BIBLE WEEK, NOVEMBER 21-28, 1999
(e) TEMPORARY ON-SALE LIQUOR LICENSE FOR HUTCHINSON HOCKEY
ASSOCIATION ON NOVEMBER 19,1999
(f) RECONFIRMATION OF GAMBLING LICENSE FOR HUTCHINSON HOCKEY
ASSOCIATION
(g) APPOINTMENT OF JOHN PORTZ TO HUTCHINSON HOUSING &
REDEVELOPMENT AUTHORITY
(h) BROLL'S THIRD ADDITION SUBDIVISION AGREEMENT
CITY COUNCIL MINUTES - OCTOBER 26, 1999
(i) LETTING NO. 4/PROJECT NO.99-03 (CENTURY AVENUE); CHANGE ORDER
NO.1 AND NO.2
(j) LETTING NO. 7/PROJECTNO. 99-10 (TH 15, DENVER AVENUE); CHANGE
ORDER NO.2
(k) PLANNING COMMISSION ITEMS:
1. CONDITIONAL USE AND PARKING REQUIREMENT VARIANCE
REQUESTED BY FAITH LUTHERAN CHURCH TO ALLOW USE OF
CHURCH IN PREVIOUS BETHANY BAPTIST CHURCH BUILDING
LOCATED AT 800 GROVE STREET SOUTH IN R-2 DISTRICT AND
REDUCE PARKING REQUIREMENTS FROM 20-25 SPACES TO 17
SPACES WITH FAVORABLE RECOMMENDATION WITH STAFF
RECOMMENDATIONS (ADOPT RESOLUTION NO. 11348)
2. CONDITIONAL USE PERMIT TO ALLOW GRADING WITHIN
FLOOD FRINGE REQUESTED BY CITY OF HUTCHINSON TO
CONSTRUCT COMPOST FACILITY ALONG HWY. 22 SOUTH WITH
FAVORABLE RECOMMENDATION AND STAFF
RECOMMENDATIONS (ADOPT RESOLUTION NO. 11349)
3. CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON
TELEPHONE COMPANY TO ERECT A 300 FOOT COMMUNICATION
TOWER LOCATED AT 345 MICHIGAN STREET SE (TABLED TO
OCTOBER 25, 1999 SPECIAL PLANNING COMMISSION MEETING)
4. VARIANCE REQUESTED BY HUTCHINSON UTILITIES TO REDUCE
SIDE YARD SETBACK FROM 20' TO 14.5' TO CONSTRUCT
ADDITION TO PRESENT BUILDING LOCATED AT 225 MICHIGAN
STREET WITH WITH FAVORABLE RECOMMENDATION AND STAFF
RECOMMENDATIONS (ADOPT RESOLUTION NO. 11350)
5. CONDITIONAL USE PERMIT TO CONSTRUCT A POLE TYPE
BUILDING FOR STORAGE LOCATED AT 522 HWY. 7 EAST
REQUESTED BY JON OTTESON/HA W AIIAN SHAVED ICE WITH
FAVORABLE RECOMMENDATION/STAFF RECOMMENDATIONS
(ADOPT RESOLUTION NO. 11351)
6. REZONING FROM R-2 TO 1-2 AND I-C FOR THE CITY OF
HUTCHINSON WITH FAVORABLE RECOMMENDATION (WAIVE
FIRST READING OF ORDINANCE NO. 99-265 AND SET SECOND
READING FOR NOVEMBER 9, 1999)
Motion by Erickson, second by Peterson, to approve the consent agenda, with the
exception of items 4-( e), 4-(k)-1 & 4-(k)-3 to be pulled for discussion. Motion
unanimously carried.
Item 4-( e )--Motion by Erickson, second by Peterson, to defer item 4-( e) to the
November 9, 1999 City Council meeting. Motion unanimously carried.
Item 4-(k)-I-It was reported that Faith Lutheran Church and the property owners of
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CITY COUNCIL MINUTES - OCTOBER 26, 1999
800 Grove Street applied for a conditional use permit to operate a church at a
building previously utilized for a church. The applicants also applied for a 3 to 5
space variance from the parking requirements. The required number of spaces for
the church use is 20-25 spaces if 80-100 persons attended the church, but the
proposed number of spaces is 17 spaces.
Dwayne Peterson stated the purchase of the building and closing was based upon an
agreement for approval of a variance. He reported that when the variance application
was submitted, it was anticipated there might be 80 members present. The plans are
for parking on the south side of the church with a one-way street. The traffic would
turn and go north. Peterson thought 17 parking spaces would be adequate for Sunday
morning services and any additional services. He stated that the School District was
renting the property until June. It was in the church's plan to grade and blacktop the
parking lot, put down rock, and to install a catch basin to comply with the property
requirements. Peterson reported he was aware of the issues being addressed.
City Attorney Richard Schieffer reported that the property was developed in such a
way that it was difficult to meet the City's code. Since standard parking spaces
could not be configured, there was a problem in making good use of the available
space. The property previously had additional land, but the prior owner sold some of
it and created the existing problem.
Rick Kjonaas, Acting City Engineer, pointed out there were some drainage problems
on the south end of the property that the City should review.
Motion by Mlinar, second by Erickson, to approve the conditional use permit and
variance. Motion carried with a roll call vote of Council Members Mlinar, Erickson
and Torgerson voting aye and Peterson voting nay.
Item 4-(k)-3-It was noted that the conditional use permit was approved at the
Planning Commission's special meeting held on October 25; however, the material
was not ready for presentation.
Motion by Erickson, second by Peterson, to defer to the November 9, 1999 City
Council meeting. Motion unanimously carried.
Item 4-(i)--Kjonaas reported that Change Order No.1 for Century Avenue, Project
No. 99-03, was added to agenda item 4-(i). Since the required 525 mm PVC pipe
sewer SDR 26 was unavailable, the City had to change to 525 mm PVC pipe sewer
SDR 35 which amounted to a $2,683.54 net decrease in the contract amount with
Duininck Bros., Inc.
Motion by Erickson, second by Peterson, to approve Change Order No.1. Motion
unanimously carried.
5. PUBLIC HEARING - NONE
6. COMMUNICATIONS. REQUESTS AND PETITIONS - NONE
7. UNFINISHED BUSINESS - NONE
8. NEW BUSINESS
(a) CONSIDERATION OF REVISED ASSESSMENT ROLL NO. 5027, LETTING
NO. 9/PROJECT NO. 99-13, 99-15, 99-17, 99-20, 99-29, 99-30, 99-31
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CITY COUNCIL MINUTES - OCTOBER 26, 1999
Motion by Peterson, second by Erickson, to approve the revised assessment roll No.
5027 and to adopt Resolution No. 11347. Motion unanimously carried.
(b) CONSIDERATION OF REQUEST FROM HUTCHINSON AREA HEAL TH CARE
TO PURCHASE ATL ULTRASOUND MACHINE
Motion by Mlinar, second by Peterson, to approve the purchase of an ATL HDI 5000
ultrasound machine at a purchase price of $193,750.00 from VHA. Motion
unanimously carried.
(c) CONSIDERATION OF AMENDMENT TO CITY OF HUTCHINSON 1999
ANNUAL WAGE ADJUSTMENT POLICY
Motion by Erickson, second by Mlinar, to approve the amended policy. Motion
unanimously carried.
9. MISCELLANEOUS
(a) COMMUNICATIONS FROM FINANCE DIRECTOR
Kenneth B. Merrill requested the City Council to set a date and time to canvass the
election results of the November 2, 1999 City Council and School Board election.
Motion by Erickson, second by Peterson, to canvass the City election results at 7:30
a.m. on November 3, 1999. Motion unanimously carried.
(b) COMMUNICATIONS FROM CITY ADMINISTRATOR
Plotz reported that the workshop scheduled for today was canceled, but a new date
will be set for a future budget 2000 workshop.
(c) COMMUNICATIONS FROM ACTING DIRECTOR OF ENGINEERING
Rick Kjonaas stated he was in touch with the City staff, and the current engineering
projects will be completed in November.
10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
( a) VERIFIED CLAIMS
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CITY COUNCIL MINUTES - OCTOBER 26, 1999
Motion by Peterson, second by Erickson, to approve the claims and authorize
payment from appropriate funds. Motion unanimously carried.
11. ADJOURNMENT
There being no further business, the meeting adjourned at 5:50 p.m.
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