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08-10-1999 CCM MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 10, 1999 1. Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin Torgerson, Council Members John Mlinar, Kay Peterson and Don Erickson. Absent: Council Member Jeff Haag and City Administrator Gary D. Plotz. Also present: Finance Director Kenneth B. Mernll, Director of Engineering John Rodeberg and City Attorney Marc A. Sebora. 2. The Reverend James Devorak gave the invocation. 3. MINUTES The minutes of the regular meeting of July 13, 1999 and July 27, 1999 and bid opening of July 29, 1999 were approved as presented. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT FOR JULY 1999 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 99-263 - VACATION OF DEDICATED STREET RIGHT-OF-WAY LOCATED IN STUCKE'S FIRST ADDITION (SECOND READING AND ADOPT) 2. RESOLUTION NO. 11262 - RESOLUTION AMENDING RESOLUTION NO. 10853 ESTABLISHING INCOME GUIDELINES AND ASSET LIMITATIONS FOR SENIOR CITIZENS DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE 3. RESOLUTION NO. 11278 - RESOLUTION ACCEPTING AND RELEASING PLEDGED SECURITIES FROM FIRST MINNESOTA BANK (c) MPCA MONITORING PROGRAM (d) REQUEST FOR OUT-OF-STATE TRAVEL FORRANDYDEVIRES AND DAVE SIMONS TO SHEBOYGAN, WI ON AUGUST 23-24, 1999 Following discussion for clarification of the MPCA Monitoring program, motion was made by Mlinar, second by Peterson, to approve the consent agenda. Motion unanimously carried. 5. PUBLIC HEARING - 6:00 P.M. (a) CONTINUED ASSESSMENT HEARING FOR LETTING NO.4, PROJECT NO. 99-03 & 99-04; CENTURY AVENUE SW AND DALE STREET SW (CONTINUED FROM JULY 27,1999) The Mayor opened the continued hearing at 6:00 p.m. CITY COUNCIL MINUTES - AUGUST 10, 1999 No one was present to be heard. Rodeberg reviewed the project and recommended that two property owners would be given a reduced assessment cost; namely: (1) the existing, newly annexed home with a 140' lot, and (2) Danielson's undeveloped property. He further reported that property owners who have a certified septic system or a new well do not have to hook up to the City service at this time. Motion by Erickson, second by Mlinar, to close the hearing, and to approve assessment roll No. 5029, and to adopt Resolution No. 11268, No. 11280 & No. 11281. Motion carried, with Council Member Peterson abstaining from voting due to a conflict of interest. (b) LETTING NO.7, PROJECT NO. 99-10; TH 15 SAND DENVER AVENUE SW The Mayor called the hearing to order and read the notice of hearing. No one was present to be heard. Rodeberg reported on the assessment costs to the affected businesses that will be assessed for the improvement costs and traffic signals to be constructed in the area. Motion by Erickson, second by Mlinar, to close the hearing at 6: 15 p.m., to approve the project and to set an assessment hearing for August 24, 1999 at 6:00 p.m., and to adopt Resolutions No. 11282, 11283 & 11284. Motion unanimously carried. 6. COMMUNICATIONS. REQUESTS AND PETITIONS - NONE 7. UNFINISHED BUSINESS -- NONE 8. NEW BUSINESS (a) CONSIDERATION OF AWARDING CONTRACT FOR CIVIC ARENA BLEACHERS Motion by Mlinar, second by Peterson, to approve and award contract to E. 1. Pinske Builders in the amount of$185,000.00. Motion unanimously carried. (b) CONSIDERATION OF AUTHORIZATION TO PROCEED WITH BLEACHER COMPONENTS NOT INCLUDED IN PLANS AND SPECIFICATIONS Motion by Erickson, second by Peterson, to approve the components related to the bleacher plans and specifications for a total cost of $275,000.00. Motion unanimously carried. (c) PRESENTATION AND CONSIDERATION OF 1999 EXCELLENCE PLUS OBJECTIVES The proposed 1999 Excellence Plus Objectives were presented to the City Council 2 CITY COUNCIL MINUTES - AUGUST 10, 1999 by several Directors. Motion by Peterson, second by Mlinar, to approve the Excellence Plus objectives. Motion unanimously carried. (d) DISCUSSION OF CONDITIONAL USE PERMIT FOR MINI-STORAGE BUILDINGS ON SCHOOL ROAD Attorney Richard Schieffer addressed the issues in regard to the mini-storage buildings located on School Road. The neighbors had expressed concern about commercial use in the zone. He also noted that only two buildings had been constructed, and the project will not be completed this year. It was presented to the Planning Commission as a completed project and not as a staged development. Although the City staff has not inspected the property for completion, several of the storage units have been rented. Schieffer stated there are some options for action in this matter. The Mayor thought the renters could stay in the storage building if the owner determined when the buildings would be completed. The developer must abide by the City policy since the City staff must follow the City policy and guidelines. It was the consensus of the City Council that the two additional buildings should be built by next spring and the other conditions met. The issue will be brought back to the City Council after the City staff meets with Barry Barton, owner of the mini- storage buildings. (e) CONSIDERATION OF SETTING CITY COUNCIL WORKSHOP FOR 2000 BUDGET REVIEW AND DISCUSSION OF FIRE DEPARTMENT CAPITAL ITEMS ON AUGUST 24, 1999 AT 4:00 P.M. Motion by Mlinar, second by Peterson, to approve a City Council workshop on August 24, 1999 at 4:00 p.m. Motion unanimously carried. (f) CONSIDERATION OF CLARIFICATION OF ANNEXATION PROCEDURE Following discussion, no action was taken. (g) CONSIDERATION OF ADVERTISING FOR BIDS FOR USED COMPOST TURNER Motion by Erickson, second by Mlinar, to approve advertising for bids. Motion unanimously carried. 3 CITY COUNCIL MINUTES - AUGUST 10, 1999 (h) CONSIDERATION OF SETTING PUBLIC HEARING FOR ISSUANCE OF REVENUE BONDS TO FINANCE ASSISTED LIVING FACILITY AND ADOPTION OF HOUSING PROJECT Motion by Mlinar, second by Peterson, to approve setting a public hearing on September 14, 1999 at 6:00 p.m. and to adopt Resolution No. 11279. Motion unanimously carried. (i) CONSIDERATION OF ROLLING MEADOW SUBDIVISION AGREEMENT Rodeberg requested to defer this item since not all the issues had been resolved. Motion by Mlinar, second by Peterson, to defer. Motion unanimously carried. (j) CONSIDERATION OF WELCOME TO OUR HOME SUBDIVISION AGREEMENT Motion by Peterson, second by Mlinar, to approve the subdivision agreement. Motion unanimously carried. (k) CONSIDERATION OF LETTING NO.9, PROJECT NO. 99-39; BRADFORD STREET SE/PRAIRIE SENIOR COTTAGES (CHANGE ORDER NO.1 & 2) Motion by Peterson, second by Erickson, to approve and to adopt Resolutions No.11285 - No. 11292. Motion unanimously carried. (1) CONSIDERATION OF LETTING NO. 17, PROJECT NO. 99-40; HILLTOP DRIVE NE IN SANTELMAN'S THIRD ADDITION Rodeberg reported the City had received a petition from 100% of the property owners for local improvements in Santelman's Third Addition (Mornings ide Development Company). He stated that sanitary sewer and water services would be installed this year, and the wear course project would be done in 2000. These are all single family home lots. Motion by Mlinar, second by Erickson, to approve the project and to advertise for bids to be opened on August 23, 1999 at 2:00 p.m., and to adopt Resolutions No. 11293 - No. 11296. Motion unanimously carried. (m) CONSIDERATION OF APPPOINTMENT TO HWY. 22 CORRIDOR STUDY Director Julie Wischnack requested that a Council Member be appointed to serve on the Steering Committee for the Hwy. 22 Corridor Study. She also requested the Council support a moratorium. 4 CITY COUNCIL MINUTES - AUGUST 10, 1999 Council Member Jeff Haag was appointed to serve on the Steering Committee. The Mayor requested additional information on the moratorium before taking any City Council action. 9. MISCELLANEOUS (a) COMMUNICATIONS COMMISSION FROM MID-MINNESOTA DEVELOPMENT Merrill reported on the memo received from Mid-Minnesota Development Commission regarding a $50,000.00 grant that would benefit all the communities in Kandiyohi, Meeker, McLeod and Renville Counties. The purpose of the grant is to provide funding to regional development organizations so they can assist member governments in conducting a variety of local planning efforts. If MMDC were awarded the grant, no additional money would be requested from Hutchinson. They were requesting a letter of support from the City. Motion by Mlinar, second by Peterson, to approve a letter of support to the Mid- Minnesota Development Commission for its grant application. Motion unanimously carried. (b) COMMUNICATIONS FROM FOUNDATION FOR CHALLENGED CHILDREN The Foundation for Challenged Children requested a short-term gambling license for the date of September 19, 1999 to conduct a raffle at the Hutchinson Civic Arena. Motion by Peterson, second by Mlinar, to approve the gambling license. Motion unanimously carried. (c) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR Mlinar inquired about the sump pump situation and asked if any residents had called for City assistance. Rodeberg stated there had been a few calls. He commented that the water problem came from sump pump lines and water overflow. Also, the soil creates a problem because of its layering. Next year the City will consider enforcement and fines to property owners who are putting water into the sanitary sewer line. He noted that the City is preparing an informational pamphlet for residents that could be sent out in the water bill. 5 CITY COUNCIL MINUTES - AUGUST 10, 1999 (d) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Rodeberg made reference to the "house in the hole" located in the Ravenwood development on Century Avenue. He reported that elevation was raising concerns and causing rumors among residents. He noted that the house was at the approved elevation; however, the developer has been asked to submit additional information prior to the City approving a plat and additional building construction. The City Engineer stated the City projects were going well. He has a meeting next week to discuss the highway project. (e) COMMUNICATIONS FROM FINANCE DIRECTOR Merrill reported that the TIF District would end in April 2001. He noted the Solitra ADC building has a recorded mortgage against it, which would have to be resolved before the property is sold. The Solitra property owners had planned to put in a parking lot and build a pond. However, the parking lot was never finished, and the pond was never built. Merrill stated that the City has no investment in the property, and it is not owned or controlled by the City. It is part of the TIF program. 10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS ( a) VERIFIED CLAIMS Motion by Erickson, second by Peterson, to approve the claims and authorize payment from appropriate funds. 11. ADJOURNMENT There being no further business, the meeting adjourned at 7:02 p.m. 6