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06-22-1999 CCM MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 22,1999 1. Mayor Torgerson called the meeting to order at 5 :30 p.m. Present: Mayor Marlin Torgerson, Council Members Jeff Haag, John Mlinar, Kay Peterson and Don Erickson. Also present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg, and City Attorney Marc A. Sebora. 2. The Reverend Michael Wuehler gave the invocation. 3. MINUTES The minutes of the regular meeting of June 8, 1999 and bid opening of June 14, 1999 were approved as presented. PRESENTATIONS BY DIRECTOR DOLF MOON TO BUSINESS/ORGANIZATION PARTICIPANTS IN THE BIKE & BLADE BONANZA 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PLANNING COMMISSION MINUTES OF MAY 18, 1999 2. SENIOR ADVISORY BOARD MINUTES OF MAY 17,1999 3. FINANCIAL REPORT AND CERTIFICATES INVESTMENT REPORT FOR MAY 1999 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 99-258 - AN ORDINANCE AMENDING SECTION 4.01 OF THE HUTCHINSON CITY CODE DELETING "FACILITIES FOR THE HANDICAPPED" AND ADDING "THE MINNESOTA ACCESSIBILITY CODE" AND REVISING SECTION 4.02 PERMIT FEES (SECOND READING AND ADOPT) PUBLIC DANCE PERMIT FOR HUTCHINSON FIRE DEPARTMENT ON JULY 10,1999 (FAIRGROUNDS) (c) (d) (e) SHORT-TERM GAMBLING DEVICES LICENSES: . CROW RIVER HABITAT FOR HUMANITY AT FAIRGROUNDS . VFW AUXILIARY AT VFW CLUB ROOMS . ST. ANASTASIA CATHOLIC CHURCH AT CHURCH PARISH PLANNING COMMISSION ITEMS: 1. REZONE PROPERTY LOCATED AT 255 AND 287 HWY. 7 EAST FROM C-4 AND R-2 TO I/C (JUNE REDMAN) WITH FAVORABLE RECOMMENDATION (FIRST READING OF ORDINANCE NO. 99-259 AND SET SECOND READING FOR JULY 13, 1999) 2. REVISED PRELIMINARY AND FINAL PLAT KNOWN AS ROLLING MEADOWS WITH FAVORABLE RECOMMENDATION (ADOPT CITY COUNCIL MINUTES - JUNE 22, 1999 RESOLUTION NO. 11238) 3. REZONE PROPERTY KNOWN AS ROLLING MEADOWS FROM R-l TO R-3 WITH FAVORABLE RECOMMENDATION (BRUCE NAUSTDAL) (WAIVE FIRST READING OF ORDINANCE NO. 99-260 AND SET SECOND READING FOR JULY 13, 1999) 4. CONDITIONAL USE PERMIT TO CONSTRUCT SIX FOOT FENCE ON CORNER LOT AT 964 CHURCH STREET (THERMANELLIOTT) WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11239) 5. CONDITIONAL USE PERMIT TO CONSTRUCT 1,104 SQUARE FOOT ACCESSORY STRUCTURE AT 888 ELM STREET SE (MARK RIEGER) WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11240) 6. CONDITIONAL USE PERMIT REQUESTED BY CITY OF HUTCHINSON TO CONSTRUCT ARRIV AL/ DEPARTURE BUILDING AND LOCATE CIVIL AIR PATROL OFFICE TRAILER A T MUNICIPAL AIRPORT WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11241) 7. AMENDMENT TO COMPREHENSIVE PLAN REGARDING INFRASTRUCTURE STAGING PLAN WITH FAVORABLE RECOMMENDATION (WAIVE FIRST READING OF ORDINANCE NO. 99-261 AND SET SECOND READING FOR JULY 13,1999) 8. FINAL PLAT KNOWN AS HUNTER'S RIDGE SECOND ADDITION WITH FAVORABLE RECOMMENDATION (DENNIS KARL) (ADOPT RESOLUTION NO. 11242) Motion by Mlinar, second by Haag, to approve the consent agenda with the exception that items 4-( e )-2 & 3 are pulled for discussion. Motion unanimously carried. Item 4-( e )-2 & 3-Director Julie Wischnack reviewed the revised final plat for Rolling Meadows. She reported that negotiations were compromised with the neighborhood and some lots have been combined with other lots. Rodeberg stated that residents on California Street were present at the hearing. They expressed concern regarding the flow oftraffic on California Street and the depth of the holding pond. Bruce Naustdal commented that he had requested to change the zoning from R-l to R-3 since the lot sizes have been increased and decided not to zone them R-2. The City Attorney stated a new hearing would be required for the R-2 classification. Motion by Mlinar, second by Peterson, to approve items 4-(e)-2 & 3. Motion unanimously carried. 5. PUBLIC HEARING- 6:00 P.M. (a) LETTING NO.9, PROJECT NOS. 99-13,15,17,20,29-31; 1999 STREET AND 2 CITY COUNCIL MINUTES - JUNE 22, 1999 UTILITY IMPROVEMENTS - ASSESSMENT ROLL NO. 5027 (CONTINUED FROM MAY 25,1999) At 6:00 p.m., the Mayor called to order the continued hearing from May 25, 1999. Rodeberg reported that seven property owners would be putting in their own driveway apron. Therefore, the City Council would be approving a revised Assessment Roll No. 5027 reflecting these deletions. Motion by Erickson, second by Haag, to close the hearing at 6:15 p.m. Motion unanimously carried. Motion by Erickson, second by Peterson, to approve Assessment Roll No. 5027 for Letting No.9 and to adopt Resolution No.11228. Motion unanimously carried. 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) DISCUSSION OF PROPOSAL FORA COMMUNITY/ CONVENTION CENTER Executive Director Vi Mayer and Tim Smith spoke on behalf of the Hutchinson Chamber of Commerce to request the City Council to create a request for Proposal for matching the $1 million State Legislature appropriation to create a conference/community center in Hutchinson. They reported that several interested parties would like to spend private dollars for the State match. The City would retain ownership ofa building that could accommodate 700-750 people, but the developer would provide the financing. Plotz stated that two to three weeks would be an adequate timeframe to bring a proposed request for proposal to the City Council. He noted that the building could have more public use and not be taxable. The original intent was to construct a facility for 250 people to use for various activities. Steve Cook commented that the purpose ofthe Community Needs Task Force was to determine needs. He suggested that a question be added to the community survey regarding the suggestion of private enterprise funding and building the facility. Motion by Mlinar, second by Erickson, to approve preparation of a request for proposal. Motion unanimously carried. (b) UPDATE ON SECOND ICE SHEET Director DolfMoon reported that the Governor's line item veto of the Mighty Duck funding has created a dilemma for the second ice sheet project. The Hockey Association has worked with City staff to plan a linked facility with the old building, but the funding setback may hinder completion of portions of the proj ect. However, the staff still recommends connecting the two buildings with the hope that the Mighty Ducks funding will be available in mid-year 2000. Moon stated that the staff had met with the architect and engineer to consider other options to reduce the cost by $21-31,000.00. Motion by Mlinar, second by Peterson, to proceed with the project since it is underway, to determine a decision on the footmgs, and to authonze linking the two buildings. Motion unanimously carried. 7. UNFINISHED BUSINESS - NONE 3 CITY COUNCIL MINUTES - JUNE 22, 1999 8. NEW BUSINESS (a) CONSIDERATION OF ESTABLISHING DATE FOR 1999 ANNUAL CITY APPRECIATION PICNIC Motion by Peterson, second by Mlinar, to approve the date of August 25, 1999 for the annual City Appreciation Picnic. Motion unanimously carried. (b) CONSIDERATION OF CONSTRUCTION ENGINEERING CONTRACT WITH DONOHUE & ASSOCIATES FOR BIOSOLIDS DRYING FACILITY It was reported that the engineering contract with Donohue & Associates for the biosolids drying facility would include the bidding, project inspection, start-up and training. The contract cost would not exceed $149,500.00. Motion by Mlinar, second by Peterson, to approve and enter into contract with Donohue & Associates. Motion unanimously carried. (c) CONSIDERATION OF ENGINEERING SERVICES FOR WASTEWATER RATE STUDY WITH EARTH TECH, INC. Bill Chang of Earth Tech reviewed the engineering proposal and reported the wastewater rate study would be finalized by November 19, 1999 and implemented by January 1,2000. Engineer Scott Young will be the project manager, and the project cost will be $14,375.00. Motion by Erickson, second by Haag, to approve the engineering services and to enter into a contract with Earth Tech, Inc. Motion unanimously carried. (d) CONSIDERATION OF LETTING NO.4, PROJECT NO. 99-03 & 99-04, CENTURY AVENUE AND DALE STREET Motion by Erickson, second by Peterson, to approve project and set a public hearing on Assessment Roll No. 5029 for July 13, 1999 at 6:00 p.m. and to adopt Resolutions No. 11243 and No. 11244. Motion unanimously carried. (e) CONSIDERATION OF LETTING NO. 15, PROJECT NO. 99-36 & 99-37, BITUMINOUS OVERLAY ON BOULDER STREET, BOULDER CIRCLE, AND STONEY POINT ROAD/ CHANGE ORDER NO.1, LETTING N0.10 Rodeberg reported the installation of speed humps in this area would be considered at a later time. 4 CITY COUNCIL MINUTES - JUNE 22, 1999 Motion by Haag, second by Erickson, to approve project and set a public hearing on Assessment Roll No. 5030 for July 13, 1999 at 6:00 p.m. and to adopt Resolutions No. 11245 and No. 11246. Motion unanimously carried. (f) CONSIDERATION OF COMPUTER PURCHASE FOR HOSPITAL The Hutchinson Area Health Care Board recommended the acquisition of 76 HP desktop computer systems and 10 IBM notebook computers in the amount of $104,900.00 from Businessware Solutions. Motion by Peterson, second by Mlinar, to approve the computer purchase. Motion unanimously carried. (g) REVIEW OF 1998 FINANCIAL STATEMENT The City's auditing firm of Abdo, Abdo, Eick & Meyers reported that the City prepared a financial statement for their review. The 1998 general fund received a positive response, and there was a good result from the net income. Also, the Liquor Hutch contributed $245,000.00 into other City funds. The auditing firm has submitted the City's 1998 financial statement to the Government Finance Officers Association for consideration of an award. 9. MISCELLANEOUS (a) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Rodeberg presented the engineering report for Letting No.9, Project No. 98-18 (Hospital/Medical Center Site), and requested a bid opening at 10:00 a.m. on July 23, 1999. Motion by Peterson, second by Mlinar, to approve and set a bid opening on July 23, 1999 at 10:00 a.m. and to adopt Resolutions No. 11247 - No. 11250. Motion unanimously carried. The City Engineer commented on a letter received from Attorney Pete Kasal regarding Mark Schantzen's lot in Paden's First Addition. Kasal requested that the City Council give consideration to a recalculation of the taxes and assessments due against the property. Since Rodeberg did not have time to organize the material for tonight's meeting, he will put it on the agenda for the next City Council meeting. Rodeberg reported that he and Rick Kjonaas, County Highway Engineer, are working on potential federal funding available in 2003 for the western bypass. The 5 CITY COUNCIL MINUTES - JUNE 22, 1999 project would include federal, state and local funding. He requested Council authorization to proceed with a funding application. Motion by Haag, second by Peterson, to approve a funding application. Motion unanimously carried. Approval was requested by Rodeberg for out-of-state travel to attend a conference in Chicago from July 13-17. He noted that Mn/DOT State Aid would pay the cost. Motion by Peterson, second by Haag, to approve out-of-state travel. Motion unanimously carried. Rodeberg reminded the City Council of the special meeting on July 6, 1999 at 5:00 p.m. to award the contract for Letting No.7, Project No. 99-10. The City Engineer informed the Council that at 11 :00 a.m. on June 29, the Director of Transportation would be in Hutchinson to discuss intelligent transportation systems. (b) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR Mlinar reported that the Mid-Minnesota Development Commission would be meeting in Litchfield to discuss senior dining. There is a concern since so many older people are eating the meals. Region 6 will make the decision on whether to cut back on the amount of meals offered. (c) COMMUNICATIONS FROM CITY ADMINISTRATOR Plotz stated it was about one year ago that the City extended the refuse service contract. Since it was determined that there was a need for a study ofthe flood plain south of the wastewater treatment plant due to inadequate data of the floodway and flood fringe, the City delayed the construction date for the composting facility to 2000. Therefore, he recommended the City negotiate a refuse contract. Motion by Erickson, second by Peterson, to authorize the City Administrator to negotiate an extension of the refuse contract through October 1, 2000. Motion unanimously carried. (c) COMMUNICATIONS FROM STEVE COOK Cook suggested that the Council consider doing a request for proposal on the community/conference center after the survey report is completed. He thought there would be confusion about the civic center question on the survey. He also reported 6 CITY COUNCIL MINUTES - JUNE 22, 1999 that the Community Needs Task Force was considering either Mid-Minnesota Development Commission or the University of Minnesota to conduct the survey on behalf of the City. Cook stated there would be four mailings to the 800 random sample names selected. The estimated cost for the survey is $6,000.00 to $7,000.00.. 10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS ( a) VERIFIED CLAIMS Motion by Mlinar, second by Haag, to approve the claims and authorize payment from appropriate funds. Motion unanimously carried. 11. ADJOURNMENT There being no further business, the meeting adjourned at 7:50 p.m. 7