06-08-1999 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JUNE 8, 1999
1.
Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin
Torgerson, Council Members John Mlinar, Kay Peterson and Jeff Haag. Absent: Council
Member Jeff Haag. Also present: City Administrator Gary D. Plotz, Director of Engineering
John Rodeberg, and City Attorney Marc A. Sebora.
Reverend Michael Wuehler gave the invocation.
2.
3.
MINUTES
The minutes of the regular meeting of May 25, 1999 and bid opening of May 27,1999 were
approved as presented.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT FOR MAY 1999
2. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY
BOARD MINUTES OF MAY 6, 1999
3. LIBRARY BOARD MINUTES OF MAY 24, 1999
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 99-254 - VACATION OF DRAINAGE AND UTILITY
EASEMENTS LOCATED IN COUNTY FAIR MARKETPLACE
(SECOND READING AND ADOPT)
2. ORDINANCE NO. 99-255 - REZONING FROM R-l TO PDD R-l AND R-
4 TO PDD R-4 (SECOND READING AND ADOPT)
3. ORDINANCE NO. 99-256 - VACATION OF HURON STREET NORTH
OF SECOND AVENUE SE (SECOND READING AND ADOPT)
4. ORDINANCE NO. 99-257 - VACATION OF DRAINAGE AND UTILITY
EASEMENTS LOCATED AT 909 HILLCREST ROAD NE IN WALNUT
RIDGE ESTATES (SECOND READING AND ADOPT)
5. ORDINANCE NO. 99-258 - AN ORDINANCE AMENDING SECTION
4.01 OF THE HUTCHINSON CITY CODE DELETING "FACILITIES FOR
THE HANDICAPPED" AND ADDING "THE MINNESOTA
ACCESSIBILITY CODE" AND REVISING SECTION 4.02 PERMIT FEES
(WAIVE FIRST READING AND SET SECOND READING FOR JUNE 22,
1999)
6. RESOLUTION NO. 11234 - AMENDMENT TO RESOLUTION NO.
11186; ENTERING INTO A PARTNERSHIP WITH MCLEOD COUNTY
TO PROVIDE TRANSIT SERVICE TO THE CITY OF HUTCHINSON
7. RESOLUTION NO. 11236 - TRANSFERRING $44,450.00 FROM 1999
GENERAL FUND TO HUTCHINSON HOUSING AND
CITY COUNCIL MINUTES - JUNE 8, 1999
REDEVELOPMENT AUTHORITY
8. RESOLUTION NO. 11237 - RESOLUTION TO APPROPRIATE
UNCLAIMED PROPERTY
(c) REVISED FINAL PLAT OF FAIRWAY ESTATES SECOND ADDITION, LOT 5,
BLOCK 3
(d) APPOINTMENT OF KAY JOHNSON TO PIONEER LIBRARY SYSTEM
BOARD
Motion by Mlinar, second by Peterson, to approve the consent agenda. Motion
unanimously carried.
5. CONTINUED PUBLIC HEARING- 6:00 P.M.
(a) LETTING NO. 15, PROJECT NO. 99-36 & 99-37; BITUMINOUS OVERLAY ON
BOULDER STREET SW, BOULDER CIRCLE SW AND STONEY POINT ROAD
SW (CONTINUED FROM MAY 25,1999)
The Mayor called the continued hearing to order at 6:00 p.m.
Rodeberg reported the residents on Stoney Point Road had submitted a petition for
speed humps on their street. He commented that it was recommended to have two on
each street. The estimated cost was $6-7,000 per pair of speed humps. It was
suggested to install them in the fall near the high school.
A gentleman presented a petition for Boulder Street to have speed humps.
The City Engineer stated he had contacted the Assistant Public Works Director
regarding the school bus issue to determine if Stoney Point Road was a school bus
route. John Olson stated it was not, and the school bus drivers should use other
routes.
Rodeberg commented that the City could contract for the overlay project. He
proposed to call for a change order on the other contract rather than go out for bids.
Doug Cook, 311 Boulder Street SW, stated he and his neighbors have noticed
sinking manhole covers and dropping curbs. He questioned if the work had been
done right and the amount of time the project would hold up.
The City Engineer assured him that the City would correct the problems with
additional work prior to putting on the overlay. He noted that most of the City
streets have settled, and the City will repair the areas with maj or damage at no cost to
the residents and assess for the difference of putting on the wear course.
Motion by Erickson, second by Peterson, to close the hearing at 6:08 p.m. and to
adopt Resolution No. 11224 & No. 11225. Motion unanimously carried.
Motion by Mlinar, second by Peterson, to approve the change order and to set an
assessment hearing for July 13, 1999 at 6:00 p.m. Motion unanimously carried.
6. COMMUNICATIONS. REQUESTS AND PETITIONS - NONE
2
CITY COUNCIL MINUTES - JUNE 8, 1999
7. UNFINISHED BUSINESS - NONE
8. NEW BUSINESS
(a) CONSIDERATION OF LETTING NO.7, PROJECT NO. 99-10, TH 15 SOUTH
AND DENVER AVENUE
Rodeberg reported the TH 15 South project will begin as soon as possible. He
requested to change the bid opening date from July 6 to July 2 at 10:00 a.m. and to
hold a special City Council meeting to award the bid on July 6, at 5:00 p.m.
Motion by Erickson, second by Peterson, to approve and adopt Resolution No.
11235. Motion unanimously carried.
Motion by Erickson, second by Mlinar, to hold a special City Council meeting on
July 6 at 5:00 p.m. Motion unanimously carried.
(b) CONSIDERATION OF ENTERING INTO JOINT GROUNDS MAINTENANCE
AGREEMENT WITH INDEPENDENT SCHOOL DISTRICT NO. 423
Director DolfMoon reviewed the joint agreement with the School District. He stated
the long-term sharing of equipment between the two entities would be cost effective.
Motion by Mlinar, second by Peterson, to approve and enter into the agreement.
Motion unanimously carried.
(c) CONSIDERATION OF AWARDING STUMP REMOVAL CONTRACT
The City Forester, Mark Schnobrich, recommended awarding the contract in the
amount of $1.10 per stump diameter inch, for a total of $4,400.00, to Diamond 5
Construction Inc. for the 1999 and 2000 tree removal seasons.
Motion by Mlinar, second by Peterson, to approve and award the contract to
Diamond 5 Construction Inc. Motion unanimously carried.
9. MISCELLANEOUS
(a) COMMUNICATIONS CITY ADMINISTRATOR
Plotz requested approval of Rosa Holmbo's dance permit application for the date
of June 26, 1999. He noted the Police Department had approved it.
Motion by Mlinar, second by Peterson, to approve the dance permit. Motion
unanimously carried.
3
CITY COUNCIL MINUTES - JUNE 8, 1999
The City Administrator reminded the Council of the financial workshop scheduled
for June 22 at 4:00 p.m. He reported that the Hockey Association wished to address
the Council for about 20 minutes to update them on the second ice sheet project.
Motion by Peterson, second by Mlinar, to approve setting a workshop with the
Hockey Association and the auditing firm at 4:00 p.m. on June 22,1999. Motion
unanimously carried.
Plotz noted that the Utilities Commission had requested a meeting with the City
Council.
Motion by Peterson, second by Erickson, to hold a special City Council meeting on
June 21, 7:00 p.m., at the City Center. Motion unanimously carried.
The City Administrator noted that the City had received a letter from Attorney Jerry
Gilligan regarding an interpretation on the $1 million grant awarded Hutchinson in
1998.
(b) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR
Mlinar commented on the Community Leadership Program being offered January
23-28, 2000 by the Blandin Foundation. He stated it would be beneficial to the
participants and the community. He also made reference to the letter in the Council
packet from the Building and Zoning Director regarding the building department.
(c) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Rodeberg reported that the Main Street construction had been delayed and will not
be completed for the Water Carnival weekend. The contractor will take a week off
during the Water Carnival and complete the work afterwards. He also stated that the
Hwy. 7 E. project is behind schedule by two weeks because of the rainy weather.
Temporary frontage roads are being built, and Mn/DOT put up signs regarding the
businesses located on Hwy. 7 E. The Hwy. 22 project is on schedule, and most of
the grading has been completed. It will be completed before Hwy. 15 is finished.
(d) COMMUNICATIONS FROM MAYOR MARLIN TORGERSON
The Mayor received a call from Tim Smith of Burns Philip regarding the fire at their
business and how pleased he was with the Fire Department's work.
10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
4
CITY COUNCIL MINUTES - JUNE 8, 1999
( a) VERIFIED CLAIMS
Motion by Peterson, second by Erickson, to approve the claims and authorize
payment from appropriate funds. Motion unanimously carried.
11. ADJOURNMENT
There being no further business, the meeting adjourned at 6:09 p.m.
5