05-25-1999 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MAY 25, 1999
1. Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin Torgerson,
Council Members Jeff Haag, John Mlinar, Kay Peterson and Don Erickson. Also present:
City Administrator Gary D. Plotz, Director of Engineering John Rodeberg and City Attorney
Marc A. Sebora.
2. Reverend Wm. Malam gave the invocation.
3. The minutes ofthe regular meeting of May 11, 1999 and bid opening of May 10, 1999, May
12, 1999 and May 20, 1999 were approved as presented.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. PLANNING COMMISSION MINUTES OF APRIL 20, 1999
2. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY
BOARD MINUTES OF APRIL 1, 1999
3. AIRPORT COMMISSION MINUTES OF APRIL 26,1999
4. POLICE CIVIL SERVICE COMMISSION MINUTES OF APRIL 15,1999
5. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF APRIL
20, 1999
6. FINANCIAL/INVESTMENT REPORT FOR APRIL 1999
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 11221 - LOCAL GOVERNMENT RESOLUTION
(AMENDMENT OF RESOLUTION NO. 10990, ADOPTED MARCH 10,
1998)
2. RESOLUTION NO. 11222 - RESOLUTION RELEASING PLEDGED
SECURITIES FROM BREMER BANK, HUTCHINSON, MN
PEDDLERS LICENSE FOR BRANDI SCHAFER
(c)
(d)
APPROVING EXECUTION OF GREATER MINNESOTA HOUSING FUND
GRANT AGREEMENT TO PROVIDE $25,000.00 MATCH IN ECHO DISCOUNT
TO CITY OF HUTCHINSON
(e) DANCE PERMITS:
· ROSA HOLMBO FOR JUNE 12, 1999 WITH UNFAVORABLE
RECOMMENDATION
· JESUS GARCIA FOR JUNE 19, 1999 WITH UNFAVORABLE
RECOMMENDATION
(f) PERMANENT PART-TIME POSITION IN MOTOR VEHICLE DEPARTMENT
CITY COUNCIL MINUTES - MAY 25,1999
(g)
(h)
GAMBLING DEVICES LICENSE FOR HUTCHINSON YOUTH HOCKEY
ASSOCIATION AT FL YER'S/HI TOPS BAR & GRILL
PLANNING COMMISSION ITEMS:
1. LOT SPLIT LOCATED ON LAKEWOOD DR. SUBMITTED BY VERONICA
HANSEN WITH FAVORABLE RECOMMENDATION
2. CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON HOCKEY
ASSOCIATION TO CONSTRUCT PRACTICE ICE SHEET LOCATED
WEST OF PRESENT CIVIC ARENA ON HARRINGTON STREET SW WITH
FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11209)
3. CONDITIONAL USE PERMIT REQUESTED BY THOMAS KLlNGFUS, 586
GROVE STREET SW., TO REPLACE EXISTING GARAGE AND
CONSTRUCT 26' X 30' GARAGE 3' FROM PROPERTY LINE WITH
FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11210)
4. CONDITIONAL USE PERMIT REQUESTED BY BILL MATHEWS, 550
MILLER, TO CONSTRUCT A 30' X 42' (1260 SQ. FT.) GARAGE ON
VACANT ADJOINING LOT WITH FAVORABLE RECOMMENDATION
(ADOPT RESOLUTION NO. 11211)
5. CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON AREA
HEALTH CARE TO PERMIT ADULT DAY SERVICES PROGRAM IN
HUNTER'S RIDGE COMMUNITY CHURCH LOCATED IN R-2 DISTRICT
AT 850 SCHOOL ROAD SW WITH FAVORABLE RECOMMENDATION
(ADOPT RESOLUTION NO. 11212)
6. VACATION OF DRAINAGE AND UTILITY EASEMENTS LOCATED IN
COUNTY FAIR MARKETPLACE ON HWY. 15 SOUTH REQUESTED BY
RYAN COMPANIES WITH FAVORABLE RECOMMENDATION (WAIVE
FIRST READING OF ORDINANCE NO. 99-254 AND SET SECOND
READING FOR JUNE 8, 1999)
7. CONDITIONAL USE PERMIT REQUESTED BY DUANE HOESCHEN TO
CONSTRUCT ADDITION TO NON-CONFORMING STRUCTURE
LOCATED AT 430 WATER STREET WITH FAVORABLE
RECOMMENDATION (ADOPT RESOLUTION NO. 11213)
8. CONDITIONAL USE PERMIT REQUESTED BY ALLIED MECHANICAL
SYSTEMS TO PLACE TEMPORARY OFFICE SPACE LOCATED IN THE 1-
1 DISTRCIT AT 340 MICHIGAN STREET WITH FAVORABLE
RECOMMENDATION (ADOPT RESOLUTION NO. 11214)
9. CONDITIONAL USE PERMIT REQUESTED BY ROBERT SCHOFIELD, 535
4TH AVENUE SW TO REPLACE EXISTING GARAGE AND CONSTRUCT
26' X 30' GARAGE 3' FROM PROPERTY LINE WITH FAVORABLE
RECOMMENDATION (ADOPT RESOLUTION NO. 11215)
10. LOT SPLIT REQUESTED BY BRUCE NAUSTDAL AND DAVID
PULKRABEK LOCATED IN 2ND ADDITION TO SOUTH LAKEWOOD
ESTATES AND 4TH ADDITION TO LAKEWOOD TERRACE WITH
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CITY COUNCIL MINUTES - MAY 25,1999
FAVORABLE RECOMMENDATION
11. WELCOME TO OUR HOME ADDITION SUBMITTED BY DALE TAUER
AND DEAN BLOEMKE LOCATED NORTH OF PROPOSED CENTURY
AVENUE EXTENSION (945 CENTURY AVE) WITH FAVORABLE
RECOMMENDATION:
y CONDITIONAL USE PERMIT (ADOPT RESOLUTION NO. 11218)
y PLANNED DEVELOPMENT DISTRICT (ADOPT RESOLUTION NO.
11217)
y REZONING FROM R-1 TO PDD R-1 AND R-4 TO PDD R-4 (WAIVE
FIRST READING OF ORDINANCE NO. 99-255 AND SET SECOND
READING FOR JUNE 8, 1999)
y PRELIMINARY AND FINAL PLAT (ADOPT RESOLUTION NO. 11216)
12. CONDITIONAL USE PERMIT REQUESTED BY ROSLAND EWALD,
CEDAR CREST, TO CONSTRUCT A 36 BED BOARDING AND LODGING
RESIDENCE LOCATED IN R-2B DISTRICT ON HILLCREST DRIVE N.E.
WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO.
11219)
13. VACATION OF HURON STREET NORTH OF 2ND AVENUE S.E.
REQUESTED BY CITY STAFF WITH FAVORABLE RECOMMENDATION
(WAIVE FIRST READING OF ORDINANCE NO. 99-256 AND SET
SECOND READING FOR JUNE 8, 1999)
14. VACATION OF DRAINANGE AND UTILITY EASEMENTS LOCATED AT
909 HILLCREST ROAD N.E. IN WALNUT RIDGE ESTATES REQUESTED
BY PAUL BETKER WITH FAVORABLE RECOMMENDATION (WAIVE
FIRST READING OF ORDINANCE NO. 99-257 AND SET SECOND
READING FOR JUNE 8, 1999)
15. FINAL PLAT KNOWN AS RA VENWOOD LOCATED SOUTH OF
CENTURY AVENUE EXTENSION SUBMITTED BY ROGER DERRICK
WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION
NO. 11220)
Motion by Mlinar, second by Peterson, to approve consent agenda with the exception
of 4-( c), 4-(h)-12, and 4-(h)-15. Motion unanimously carried.
Item 4-( c) - It was reported that the Police Department investigation report was not
completed at the time of the City Council meeting.
Motion by Mlinar, second by Peterson, to approve the peddler's license contingent
upon a favorable report. Motion unanimously carried.
Item 4-(h)-12 - The Fire Chief reported that a turnaround was required for
emergency vehicles. He also requested a fire hydrant on the southwest corner of the
buildmg.
Motion by Erickson, second by Peterson, to approve the Planning Commission's
recommendation contingent upon being to the satisfaction ofthe Fire Chief. Motion
unanimously carried.
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CITY COUNCIL MINUTES - MAY 25,1999
Item 4-(h)-15 - Director Wischnack requested that the Ravenwood final plat be
pulled from the agenda.
Motion by Peterson, second by Haag, to defer to the next City Council meeting.
Motion unanimously carried.
5. PUBLIC HEARING /MEETING - 6:00 P.M.
(a) LETTING NO. 15, PROJECT NO. 99-36 & 99-37; BITUMINOUS OVERLAY ON
BOULDER STREET SW, BOULDER CIRCLE SW AND STONEY POINT ROAD
SW
The Mayor called the public hearing to order at 6:00 p.m. and read the notice of
hearing for Letting No. 15, Project No. 99-36 and 99-37.
Rodeberg reviewed the payment options on the improvement project and the
estimated assessment costs. He stated the work on Boulder Street and Boulder Circle
was done privately. The City Engineer explained the process for repairs to eliminate
the water under the street and to add blacktop. He stated it would add 10 years to the
life of the road. The work would begin in late July or early August at an estimated
cost of$765.00 to $800.00.
Randy Wahlstrom, 316 Stoney Point Road SW, remarked that he had no objection to
the project. His main concern was safety on the street since it is a blind corner, and
there are many children in the area. He asked about the City putting in a speed bump
to slow down the traffic.
The City Engineer commented that speed humps are a new method to reduce speed.
He would look into this type of approach and thought this would be a good area to
test it.
Council Member Erickson suggested setting some criteria or use the speed hump as
an experiment so it would not be a precedent. He suggested that the residents bring
in a petition at the next hearing.
Gale Nelson, 318 Stoney Point Road SW, stated he thought it was a large assessment
cost. He also commented that the school buses use the street every day so perhaps
they should help cover the cost for the new street. The buses could use School Road,
which is a truck route.
Sharon Ohland, 404 Boulder Street SW, stated her concern about the cost and
suggested the proj ect be put off for another year. She questioned repairing the road
because of the water build-up.
Jim Olsen, 315 Stoney Point Road SW, expressed a concern about picking up mail
on the boulevard in front of his property. He was in favor of the speed hump.
Rodeberg stated the project could be deferred for a year. However, the City
maintenance department finds it difficult to maintain the street. The City Engineer
reported that the public hearing would have to be continued to the next Council
meeting since the Hutchinson Leader did not publish the public hearing notice.
Motion by Erickson, second by Haag, to continue the hearing to June 8, 1999 at 6:00
p.m. Motion unanimously carried.
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CITY COUNCIL MINUTES - MAY 25,1999
(b) LETTING NO.9, PROJECT NO. 99-13, 15, 20, 28-31; 1999 STREET AND
UTILITY IMPROVEMENTS
Torgerson called the hearing to order and read the notice of hearing on Letting No.9,
Project No. 99-13,15,20, and 28-31.
Rodeberg reviewed the project and the proposed cost of the driveways. He stated
that some ofthe problems have come from the construction ofthe driveways. Ifthey
were done privately, the cost would be less. The owner would be required to sign a
note stating when the driveway finishing would be completed. Also, the City would
require the resident to sign a waiver that the property owner was privately doing the
apron and driveway.
Vernon Brelje, 922 Hassan Street SE, reported he was in favor of getting the work
done this year.
Mark Schuetz, 35 Selchow Avenue SE, inquired about the road.
Mike Marquardt, 653 5th Avenue SW, stated he shared a driveway with the neighbor.
He recommended a stop sign at the corner.
Tracy Marquardt, 653 5th Avenue SW, inquired how long it would be before they
would have access to the driveway.
Motion by Erickson, second by Peterson, to continue the hearing to June 22, 1999 at
6:00 p.m. Motion unanimously carried.
Motion by Erickson, second by Mlinar, to award the contract for Letting No.9,
Project No. 99-13, 15, 17,20,29-31, to Wm. Mueller & Sons, Inc. in the amount of
$579,240.93 and to adopt Resolution No. 11227. Motion unanimously carried.
(c) PUBLIC MEETING ON SECOND AVENUE SE BRIDGE REPLACEMENT
The Mayor called the public meeting to order.
Rodeberg reported the current bridge is deficient geometrically (width is too narrow)
and hydraulically (too low). The bridge replacement project would correct the
deficiencies at an estimated construction cost of $820,000.00. He stated that 80-
100% of the cost would be covered with bridge funds.
Motion by Mlinar, second by Haag, to close the public meeting at 6:35 p.m. Motion
unanimously carried.
Motion by Mlinar, second by Haag, to approve the application for Bridge Funds and
to adopt Resolution No. 11226. Motion unanimously carried.
6. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) UPDATE REPORT ON COMMUNITY NEEDS TASK FORCE BY CHAIR
STEVE COOK
Steve Cook reported that nine community groups have met with the Task Force to
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CITY COUNCIL MINUTES - MAY 25,1999
date, and the Y outh Awareness Chemical Task Force will give a presentation at the
May 27 meeting. He commented on the community survey questions and noted there
were three sections to the survey. Cook stated that a draft copy of the most recent
community survey was sent to the University of Minnesota for review.
7. UNFINISHED BUSINESS - NONE
8. NEW BUSINESS
(a) CONSIDERATION OF COOPERATIVE AGREEMENT #78747 WITH
MINNESOTA DEPARTMENT OF TRANSPORTATION
Rodeberg commented on the cooperative agreement and recommended that the City
pay the full cost for the construction project to move it forward. He will seek
reimbursement funding when the project is completed.
Motion by Haag, second by Peterson, to approve the agreement and to adopt
Resolution No. 11223. Motion unanimously carried.
(b) CONSIDERATION OF REQUEST BY BAVARIAN HAUS TO PROVIDE
PERMANENT ELECTRICAL SERVICE IN MUNICIP AL PARKING LOT
Durwood Lamprecht stated he was asking the City to make available electrical
service in the municipal parking lot for groups or organizations to use during special
events.
After discussion, motion was made by Mlinar, seconded by Erickson, to defer this
item. Motion unanimously carried.
(c) CONSIDERATION OF REQUEST FROM ICE EXPANSION COMMITTEE TO
WAIVE FEES RELATIVE TO BUILDING PERMITS, CONDITIONAL USE
PERMITS AND MISCELLANEOUS FEES FOR EXPANSION ICE SHEET
PROJECT
The Building Official noted that the City couldn't waive the State surcharge fee.
Motion by Mlinar, second by Haag, to approve the request with the exception of the
State surcharge fee. Motion unanimously carried.
(d) CONSIDERATION OF AUTHORIZING SOLICITING REQUEST FOR
PROPOSAL FOR COMPENSA TION/P A Y PLAN
It was requested that staff be given authorization to solicit RFPs to evaluate and
revise the City's existing pay plan.
Motion by Erickson, second by Peterson, to approve soliciting for RFPs. Motion
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CITY COUNCIL MINUTES - MAY 25,1999
unanimously carried.
(e) CONSIDERATION OF RECOMMENDATION TO SELL WINS TED FAMILY
PRACTICE CLINIC TO RIDGEVIEW MEDICAL CENTER IN W ACONIA, MN
The Hutchinson Area Health Care Board requested authorization to sell the Winsted
Family Practice Clinic to Ridgeview Medical Center, Waconia. The purchase price
for the clinic would be $87,500.00, and the date of sale would be July 1, 1999. The
terms and conditions were reviewed.
Motion by Mlinar, second by Erickson, to approve the sale and enter into agreement
with Ridgeview Medical Center. Motion unanimously carried.
(f) CONSIDERATION OF ENDORSING EMPLOYEE REFERRAL PROGRAM AT
HAHC
The proposed employee recruitment plan for the hospital/nursing home was
reviewed.
Motion by Erickson, second by Peterson, to approve the program. Motion
unanimously carried.
(g) CONSIDERATION OF AWARDING CONTRACT FOR USED SKIDSTEER
LOADER TO FARM-RITE EQUIPMENT, INC.
Motion by Haag, second by Erickson, to approve and award the contract to Farm-
Rite Equipment, Inc. in the amount of $18,900.00 for a used skidsteer loader and
$650.00 for the forklift attachment, plus related taxes and fees. Motion unanimously
carried.
(h) CONSIDERATION OF SCHEDULING CITY COUNCIL FINANCIAL
WORKSHOP FOR JUNE 22,1999 AT 4:00 P.M.
Motion by Erickson, second by Mlinar, to approve setting a financial workshop with
the auditors for June 22, 1999 at 4:00 p.m. Motion unanimously carried.
(i) CONSIDERATION OF ACCEPTING COUNTY ROAD TURN BACK ROUTES
Rodeberg reported that the County has the jurisdiction to turn back county roads
within the City, and additional funding can be obtained from the State.
Motion by Mlinar, second by Peterson, to approve and to adopt Resolution No.
11229. Motion unanimously carried.
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CITY COUNCIL MINUTES - MAY 25,1999
(j) CONSIDERATION OF AGREEMENT OF REASSESSMENT FOR JOE
KRAMMER ENTERPRISES, INC.
It was reported that the City and current owner (Joe Krammer Enterprises, Inc.) of
Lot 4, Block 2, Paden's First Addition acknowledge and agree that the assessments
now associated with the property, whether levied, pending or deferred, represent an
amount equal to at least the benefit received by the property owner for the services
rendered by the City in constructing the improvements. In an effort to promote the
sale and development of this parcel, the parties involved agree to enter into an
agreement to annul and reassess the property for the benefit received.
Motion by Haag, second by Mlinar, to approve entering into an Agreement of
Reassessment. Motion unanimously carried.
(k) CONSIDERATION OF LETTING NO. 13, PROJECT NO. 99-34; SECOND
ADDITION TO SOUTH LAKEWOOD ESTATES
y RESOLUTION NO. 11230 - DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
y RESOLUTION NO. 11231 - WAIVING HEARING ON PROPOSED
ASSESSMENT, ROLL NO. 5028
y RESOLUTION NO. 11232 - ADOPTING ASSESSMENT ROLL NO. 5028
y RESOLUTION NO. 11233 - ACCEPTING BID AND AWARDING
CONTRACT
Motion by Erickson, second by Haag, to approve and adopt Resolutions No. 11230-
11233. Motion unanimously carried.
9. MISCELLANEOUS
(a) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR
Mlinar reported that tomorrow evening is the Mid-Minnesota Development
Commission's annual meeting. Since Gene Hippe will be retiring the end of July,
they are looking for a new Executive Director. There will be an open house for Mr.
Hippe the end of June.
(b) COMMUNICATIONS FROM COUNCIL MEMBER KAY PETERSON
Peterson informed the Council that the Hutchinson public library is in the process of
automating many things, which includes the library cards.
(c) COMMUNICATIONS FROM CITY ADMINISTRATOR
Plotz commented on the handout received from Mark Hensen regarding the meeting
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CITY COUNCIL MINUTES - MAY 25,1999
held today. He also reported that the Transit Committee meeting scheduled for May
24 did not occur. Therefore, it will be rescheduled for June 1, 7:00 a.m., at
McCormick's Restaurant.
Motion by Peterson, second by Erickson, to approve the workshop with the County
Transit Committee on June 1, 1999 at 7:00 a.m. Motion unanimously carried.
The City Administrator stated that during the Team Meeting held this morning, there
was a request for clarification regarding the legislative action on the $1,000,000.00
bonding for a civic center. What is their definition of a "civic center?"
(d) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Rodeberg noted the repairs on Main Street would begin on June 1. The contracting
company will close one-halfthe street being worked on and leave the other lane open
for traffic. He further reported that the City and Chamber of Commerce are
partnering with Hwy. 7 East during the construction detours to support the merchants
in the area. The City will try to upgrade the signing.
10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
( a) VERIFIED CLAIMS
Motion by Mlinar, second by Haag, to approve the claims and authorize payment
from appropriate funds. Motion unanimously carried.
11. ADJOURNMENT
There being no further business, the meeting adjourned at 6:50 p.m.
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