05-11-1999 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MAY 11, 1999
1. CALL TO ORDER - 5:30 P.M.
2. Reverend Jim Dinger gave the invocation.
3. MINUTES
The minutes of the regular meeting of April 13, 1999 and April 27, 1999 were approved as
presented.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT FOR APRIL 1999
2. LIBRARY BOARD MINUTES OF APRIL 26,1999
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 99-251 - AN ORDINANCE AMENDING
ORDINANCE NO. 466, SUBDIVISION REGULATIONS (PLATTING),
CHAPTER 12, SECTION 12.20, SUBDIVISION 2, FINAL PLAT
PROCEDURE (SECOND READING AND ADOPT)
2. ORDINANCE NO. 99-252 - REZONE PROPERTY FROM R-l TO R-4
(WELCOME TO OUR HOME) (SECOND READING AND ADOPT)
3. ORDINANCE NO. 99-253 - AN ORDINANCE AMENDING
ORDINANCE NO. 735, DATED APRIL 8, 1986, ESTABLISHING
PROCEDURES FOR THE REPURCHASE OF CEMETERY PROPERTIES
(SECOND READING AND ADOPT)
(c) OFF-SALE NON-INTOXICATING MALT LIQUOR LICENSE FOR AVANTI
PETROLEUM INC.; DBA TOTAL MART
(d) APPOINTMENTS TO LIBRARY BOARD AND PIONEERLAND LIBRARY
BOARD SYSTEM:
y CONNIE LAMBERT
y NEWTON POTTER
y DOLORES BRUNNER
(e) SOLICITORS LICENSE FOR WORLD MEDIA INTERNATIONAL, INC.
(f) TRANSIENT MERCHANT PERMIT FOR RICHARD SEIPEL, D.B.A. THE
COUNTRY STOP, INC.
(g) PARADE PERMIT FOR MEMORIAL DAY PARADE ON MAY 31, 1999
(h) REQUESTS BY CHAMBER OF COMMERCE FOR ARTS & CRAFTS
FESTIVAL TO BE HELD SEPTEMBER 17 & 18, 1999
CITY COUNCIL MINUTES - MAY 11, 1999
.:. USE OF LIBRARY SQUARE PARK
.:. CLOSING OF FIRST AVENUE SE BETWEEN MAIN STREET AND
HASSAN STREET FOR "TASTE OF HUTCHINSON"
.:. CLOSING OF HASSAN STREET BETWEEN WASHINGTON AVENUE
EAST TO SECOND AVENUE SW FOR EXHIBITORS
.:. CLOSING OF MUNICIPAL PARKING LOTS SEPTEMBER 18-19,1999:
· CORNER OF HASSAN STREET & FIRST AVENUE SE
· GRAVEL LOT BETWEEN FIRST AVENUE SE & SECOND AVENUE SE
FOR "TASTE OF HUTCHINSON" VENDOR PARKING
.:. CONCESSION RIGHTS IN DOWNTOWN AREA AND CONTROL OF ALL
FOOD EXHIBITORS
(i) ADDENDUM TO SITE LEASE AGREEMENT WITH MIDWEST WIRELESS
(j) OUT-OF-STATE TRAVEL FOR MARION GRAHAM
(k) RE-ESTABLISH G.I.S. TECHNICIAN POSITION
Motion by Mlinar, second by Peterson, to approve the consent agenda except for item
4-(i). Motion unanimously carried.
Item 4-(i)-Police Chief Steve Madson reported there would be no carry-over on
credits, but the City would be able to utilize that credit.
Motion by Mlinar, second by Peterson, to approve the addendum to the site lease
agreement with Midwest Wireless. Motion unammously carried.
5. PUBLIC HEARING - NONE
6. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) UPDATE REPORT ON DISPATCH CONSOLIDATION BY SHERIFF WAYNE
VINKEMEIER AND COUNTY CONSULTANT JEFF NELSON
Vinkemeier commented on the work involved by the Steering Committee to staff the
consolidated dispatch center in Glencoe. The County Board approved the
recommended five new dispatchers who are now being trained, for a total of 12
dispatchers in the Sheriffs Department. He further reported that out ofthe three top
candidates for the supervisory position, one would be selected by June. Vinkemeier
also stated that the dispatch system was tested on Saturday, May 8, for a two-hour
period, and everything went well except for two minor issues that were corrected.
Testing will be done again on May 12 for an 8-hour shift.
Consultant Nelson reviewed the technical issues regarding radio, 9-1-1 calls, 7 digit
Hutchinson lines, 800 service, a third work station, alarms, backup operations, and
recorder upgrade. He also discussed procedures to help the transition go smoothly.
Nelson stated that a call box would be installed on the outside ofthe Police Station to
allow individuals to be connected with the Glencoe dispatch system during the hours
when the Hutchinson lobby was closed between 10:00 p.m. and 7:00 a.m.
Police Chief Madson requested authorization from the City Council to negotiate with
McLeod County for the purchase of the Hutchinson radio equipment.
Motion by Haag, second by Peterson, to approve the negotiation. Motion
unanimously carried.
2
CITY COUNCIL MINUTES - MAY 11, 1999
7. UNFINISHED BUSINESS
(a) CONSIDERATION OF LETTING NO.9; PROJECT NO. 99-13,15,17,20,29-31
FOR 1999 STREET AND UTILITY IMPROVEMENTS (DEFERRED APRIL 27,
1999)
Motion by Mlinar, second by Erickson, to approve Letting No.9 and to adopt
Resolutions No. 11199 & No. 11200. Motion unanimously carried.
(b) CONSIDERATION OF APPLICATION FOR "ON SALE" NON-INTOXICATING
MAL T LIQUOR LICENSE FOR MEADOW LINKS, LLC
Motion by Erickson, second by Haag, to approve the investigation report and to issue
license to Meadow Links, LLC. Motion unanimously carried.
8. NEW BUSINESS
(a) CONSIDERATION OF LETTING NO. 15; PROJECT NO. 99-36 AND 99-37 FOR
BITUMINOUS OVERLAY ON BOULDER STREET SW, BOULDER CIRCLE
SW AND STONEY POINT ROAD SW
Motion by Erickson, second by Mlinar, to approve Letting No. 15 and to adopt
Resolutions No. 11205 & No. 11206. Motion unanimously carried.
(b) CONSIDERATION OF AWARDING CONTRACT FOR COMPOST MIXER
Motion by Peterson, second by Erickson, to approve awarding the contract to
Borchart Steel, Inc. in the amount of 46,000.00. Motion unanimously carried.
(c) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND
ADVERTISING FOR BIDS ON LETTING NO.4, PROJECT NO. 99-03 & 99-04
Motion by Haag, second by Peterson, to approve and to adopt Resolution No. 11207.
Motion unanimously carried.
(d) CONSIDERATION OF REQUEST FROM MAIN STREET COTTON SHOP TO
SET UP TABLES AND CHAIRS ON CITY SIDEWALK ON MAY 22, 1999
FROM 9:00 A.M. TO 4:00 P.M.
Motion by Erickson, second by Mlinar, to approve the request. Motion unanimously
carried.
Rodeberg commented that Mn/DOT would be doing a concrete rehabilitation project
on Main Street between the Crow River bridge and Fifth Avenue South during the
time of the Main Street Cotton Shop's special event. He noted that parking would be
prohibited on that section of Main Street
3
CITY COUNCIL MINUTES - MAY 11, 1999
9. MISCELLANEOUS
(a) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Rodeberg stated that in order to receive State bridge funds for reconstruction of the
Second Avenue SE Bridge over the Crow River, it would be necessary to comply
with several State requirements. Since the first stipulation would be to hold a public
meeting to discuss the project, he requested to set a public meeting on May 25 at
6:00 p.m.
Motion by Peterson, second by Mlinar, to approve the public meeting. Motion
unanimously carried.
The City Engineer also requested approval of Resolution No. 11208 for safety
improvements on Hwy. 15 near North High Drive (County State Aid Hwy. #12).
Motion by Erickson, second by Mlinar, to approve and adopt resolution No. 11208.
Motion unanimously carried.
Rodeberg mentioned the following three trunk highway projects would be under
construction during the summer:
1. Downtown project, with no parking on Main Street.
2. Construction on Hwy. 7 East between Hutchinson and Silver Lake. The detour
will begin on May 12 and continue to November.
3. The Hwy. 7 South project will begin in late June or early July and be completed
in September.
(b) COMMUNICATIONS FROM COUNCIL MEMBER KAY PETERSON
Peterson stated that the American Legion had several events planned during the
month of May, which included 600 people attending a district convention in
Hutchinson.
(c) COMMUNICATIONS FROM CITY ADMINISTRATOR
Plotz reminded the City Council of the annual visioning workshop scheduled for
May 17, starting at 1:00 p.m., in the Emergency Operation/Training Center.
10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
( a) VERIFIED CLAIMS
4
CITY COUNCIL MINUTES - MAY 11, 1999
Motion by Mlinar, second by Peterson, to approve the claims and authorize payment
from appropriate funds. Motion unanimously carried.
11. ADJOURNMENT
There being no further business, the meeting adjourned at 6: 10 p.m.
5