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04-27-1999 CCM MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 27,1999 1. Vice President Mlinar called the meeting to order at 5:30 p.m. Present: Vice President John Mlinar, Council Members Jeff Haag, Kay Peterson and Don Erickson. Absent: Mayor Marlin Torgerson. Also present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg and City Attorney Marc A. Sebora. 2. Reverend Jonathon Rathjen gave the invocation. 3. MINUTES The minutes of the regular meeting of March 23, 1999 and bid opening of April 19, 1999 were approved as presented. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PLANNING COMMISSION MINUTES OF MARCH 16, 1999 2. LIBRARY BOARD MINUTES OF MARCH 22, 1999 3. HUTCHINSON LIGHT TRAFFIC ADVISORY BOARD MINUTES OF APRIL 12, 1999 4. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF MARCH 16, 1999 5. FINANCIAL/INVESTMENT REPORT OF MARCH 1999 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 11195 - ACCEPTING PLEDGED SECURITIES FROM FIRST FEDERAL FSB, HUTCHINSON, MN 2. RESOLUTION NO. 11196 - RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY 3. RESOLUTION NO. 11201 - RESOLUTION FOR PURCHASE ON-SALE NON-INTOXICATING MALT LIQUOR LICENSES y GODFATHER'S PIZZA y GOLD COIN INC. y HUTCHINSON HUSKIES BASEBALL ASSN. (CONCESSIONS) y KING'S WOK y LITTLE CROW BOWLING LANES (HUTCH BOWL) y PIZZA HUT (c) (d) OFF-SALE NON-INTOXICATING MALT LIQUOR LICENSES y CASH WISE FOODS y CITGO - QUIK MART y SPEEDWAY SUPERAMERICA#4315 y TOM THUMB FOOD MARKET #196 CITY COUNCIL MINUTES -APRIL 27,1999 (e) (f) (g) REQUEST FROM HUTCHINSON GARDEN CLUB TO HOLD PLANT SALE ON PORTION OF CITY PARKING LOT LOCATED AT CORNER OF FIRST AVENUE SE AND HASSAN STREET ON MAY 15, 1999 FROM 8:00 AM. TO NOON HUTCHINSON JAYCEE WATER CARNIVAL REQUESTS/ACTIVITIES: ./ PERMIT FOR CARNIVAL MIDWAY SHOW ./ CLOSE STREETS ./ PARADE PERMIT FOR KIDDIE DAY PARADE ./ PARADE PERMIT FOR GRANDE DAY PARADE ./ PERMIT FOR CONCESSION STAND ./ PERMIT FOR WATER CARNIVAL "OUTDOOR DANCES" ./ PERMIT FOR WATER CARNIVAL DANCE ./ PERMIT FOR FIREWORKS DISPLAY ./ ON-SALE NON-INTOXICATING MALT LIQUOR LICENSE ./ WAIVER OF FEES AND RENTAL COSTS FOR WATER CARNIVAL PLANNING COMMISSION ITEMS: 1. LOT SPLIT LOCATED AT 317 GRIFFIN AVENUE NE REQUESTED BY JASON SCHWARTZ WITH FAVORABLE RECOMMENDATION 2. REZONING OF PROPERTY FROM R-l TO R-4 LOCATED NORTH OF CENTURY AVENUE EXTENSION ("WELCOME TO OUR HOME") REQUESTED BY DEAN BLOEMKE AND DALE TAUER WITH FAVORABLE RECOMMENDATION (WAIVE FIRST READING OF ORDINANCE NO. 99-252 AND SET SECOND READING FOR MAY 11, 1999) 3. AMENDMENT TO SUBDIVISION REGULATIONS REGARDING RECORDING OF PLATS WITH FAVORABLE RECOMMENDATION (WAIVE FIRST READING OF ORDINANCE NO. 99-251 AND SET SECOND READING FOR MAY 11, 1999) 4. FINAL PLAT OF FAIRWAY ESTATES SECOND ADDITION SUBMITTED BY M&P PARTNERS INC. WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11202) 5. FINAL PLAT OF BROLL'S THIRD ADDITION SUBMITTED BY DAVID BROLL WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11203) Motion by Haag, second by Peterson, to approve the consent agenda. Motion unanimously carried. 5. PUBLIC HEARING (a) LETTING NO.4, PROJECT NO. 99-03 AND 99-04 (CENTURY AVENUE AND DALE STREET) The Vice President called the hearing to order at 6:00 p.m. and read the notice of hearing. 2 CITY COUNCIL MINUTES -APRIL 27,1999 It was reported that this hearing was being held prior to going out for bids on the project. The second hearing will be for assessments, and the costs will be presented. Rodeberg reviewed the proposed area and the need for construction of a trunk sanitary sewer to resolve some current problems. He stated the timeframe for the project would be June through October. An existing certified septic system or a well could be deferred. A gentleman questioned why the bike trail crossed over the road. He was told that the trail would be within the existing 66' of the right-of-way. Motion by Peterson, second by Erickson, to close the hearing at 6:09 p.m. Motion unanimously carried. (b) LETTING NO.7, PROJECT NO. 99-10 (T.H. 15 SOUTH AND DENVER AVENUE SW) The Vice President read the notice of hearing for Letting No.7. Rode berg reported the T.H. 15 improvements were necessary because of the County Fair Market Place development. One highway lane will be open during construction, and openings will be provided at the two intersections of Edmonton and Denver where the traffic signals are to be installed. Ryan will pay for the costs of the signal lights. There will also be traffic signals at Century Avenue and TH. 15. The City Engineer reported the project would begin mid-June or July. The Target project would be completed by September 1. No one was present to be heard. Motion by Erickson, second by Peterson, to close the hearing at 6:18 p.m. Motion unanimously carried. Motion by Erickson, second by Peterson, to approve the projects and adopt Resolutions No. 11197 & No. 11198. Motion unammously carried. 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) PRESENTATION BY LIGHT TRAFFIC ADVISORY BOARD Chair Rick Larson presented a report on the Light Traffic Advisory Board. He stated the Task Force was appointed in 1993 to focus on development of a bicycle trail system in Hutchinson. In 1994, an Action Plan was adopted that covered four major focal items. He stated the Board has used state, federal and international funding to develop the plan. Larson noted that the project has cost the taxpayers 30 cents per capita/month. A map of the long-term bike network plan was displayed and explained. As a result of their efforts, the Light Traffic Advisory Board has received the Minnesota Safety Council Award, the National Safety Award, and the North Star Award. The Board's next steps will be to: (1) receive continued support from the City Council and the community; (2) develop a Comprehensive Plan and prioritize its development with multiple funding resources; and (3) build on generational improvements. 7. UNFINISHED BUSINESS 3 CITY COUNCIL MINUTES -APRIL 27,1999 (a) CONSIDERATION OF ENTERING INTO TRANSIT PARTNERSHIP WITH MCLEOD COUNTY (DEFERRED APRIL 13, 1999) Brenda Ewing reported that City staff addressed the issues raised at the last City Council meeting during a 4:30 p.m. workshop held today. As a result ofthe session, the proposed McLeod County transit grant application was reviewed, the Resolution was amended, and the 2000 transit budget was reviewed. Ewing reported that City staff recommended adopting the revised Resolution No. 11186 and summarized the additions/changes. Motion by Erickson, second by Haag, to approve entering into the transit partnership and to adopt revised Resolution No. 11186. Motion unanimously carried. (b) CONSIDERATION OF AGREEMENT WITH HUTCHINSON YOUTH HOCKEY ASSOCIATION TO CONSTRUCT SECOND SHEET OF ICE (DEFERRED APRIL 13, 1999) ./ ICE ARENA GROUND LEASE ./ LEASE AGREEMENT FOR EXISTING RINK ./ LEASE AGREEMENT FOR SECOND ICE SHEET Plotz stated that the contractual arrangements were necessary to protect the City's interests but to move the project forward. He commented on the three agreements that were prepared by the City Attorneys. Director Dolf Moon reported the second sheet of ice would begin as strictly a practice facility with sand floor, no heat, and no bleachers and would be used from November 1 to march 1. He stated the scope of the proj ect and building would cost $950,000.00. In the future the amenities will be added. The facility will meet all City and State codes. Moon commented that it would cost $10,000.00 to $11,000.00 to operate the second sheet for one year. Steve Hahn stated the City would pay for the soil borings, soil testing and engineering recommendations. Motion by Erickson, second by Peterson, to approve entering into the agreements with the recommended changes regarding the cost of ground work and contingent upon the Minnesota Amateur Sports Commission Mighty Ducks Grant. Motion unanimously carried. 8. NEW BUSINESS (a) CONSIDERATION OF REAL ESTATE PURCHASE BY HCDC/EDA OF DISABLED AMERICAN VETERANS' PROPERTY IN INDUSTRIAL PARK 4 CITY COUNCIL MINUTES -APRIL 27,1999 It was reported the Disabled American Veterans wanted to sell Lot 6 to the EDA to develop a light industrial concept. The EDA recommended the purchase of the property in the amount of $16,231.00 for the purpose of resale at some future time. Motion by Erickson, second by Haag, to approve the purchase agreement. Motion unanimously carried. (b) CONSIDERATION OF REVOCABLE LICENSE AGREEMENT WITH RICHARD MCCLURE The McClure property is located off of Arch Street and north of Fifth Avenue. The property could be used as a temporary parking lot. Motion by Erickson, second by Haag, to approve the purchase agreement. Motion unanimously carried. (c) CONSIDERATION OF REVOCABLE LICENSE AGREEMENT WITH HARRY HERBERT BLAKE It was reported that the former Miller/McGraw property belongs to the EDA. Harry Blake will plant crops on the land at no cost. Therefore, he will receive no reimbursement for lost crop in the event the land is sold or used for development. Motion by Haag, second by Erickson, to approve the revocable license agreement. Motion unanimously carried. (d) CONSIDERATION OF FUNDING FOR ROBERTS PARK IRRIGATION PROJECT It was recommended to use funds in the Public Sites Trust Fund to complete the Roberts Park irrigation project. The total project cost would be $21,600.00. Four field sponsors would contribute $20,000.00 over a five-year period, and the sponsorship dollars would be directed back to the Public Sites Trust Fund on an annual basis. In addition, individual adult teams will contribute $20.00 per team for the 1999 season to assist with the project. Motion by Haag, second by Erickson, to approve the funding. Motion unanimously carried. ( e) CONSIDERATION OF AUTHORIZING ADVERTISING FOR BIDS FOR NEW OR USED COMPOST MIXER Motion by Erickson, second by Peterson, to approve advertising for bids. Motion 5 CITY COUNCIL MINUTES -APRIL 27,1999 unanimously carried. (f) CONSIDERATION OF LEGAL SERVICES AGREEMENT WITH ARNOLD, ANDERSON & DOVE The proposed agreement would be in effect from July 1, 1999 through December 31, 2001. There would be an increase in the law firm's compensation of2.5% for the year 2000 and 3.0% for the year 2001. Motion by Erickson, second by Peterson, to approve entering into agreement and adopt Resolution No. 11204. Motion unanimously carried. (g) CONSIDERATION OF LETTING NO.9; PROJECT NO. 99-13,15,17,20,29,30 & 31 FOR 1999 STREET AND UTILITY IMPROVEMENTS Rodeberg requested to defer this item. Motion by Haag, second by Peterson, to defer. Motion unanimously carried. (h) DISCUSSION OF PROPOSED REVISION TO ORDINANCE REGARDING REPURCHASE OF CEMETERY LOTS BY CITY Rodeberg reported the City did not have a provision for repurchase of cemetery lots. He recommended an amendment to an old ordinance from 1986. Motion by Peterson, second by Erickson, to approve the ordinance revision and to waive first reading of Ordinance No. 99-253 and set second reading for May 11, 1999. Motion unanimously carried. (i) CONSIDERATION OF APPLICATION FOR "ON-SALE" NON-INTOXICATING MAL T LIQUOR LICENSE FOR MEADOW LINKS, LLC Motion by Erickson, second by Peterson, to order an investigation for a report on May 11, 1999. Motion unanimously carried. (j) CONSIDERATION OF PURCHASE OF CT SCANNER FOR HUTCHINSON AREA HEALTH CARE Motion by Haag, second by Peterson, to reject the bid from Phillips Medical for not meeting the bid specifications and to award the bid to Picker International in the amount of$681,560.00 for the Ultra Z Scanner. Motion unanimously carried. (k) CONSIDERATION OF PURCHASE OF CABINETRYCASEWORK FOR BURNS 6 CITY COUNCIL MINUTES -APRIL 27,1999 MANOR NURSING HOME Motion by Erickson, second by Haag, to reject the bid from Ron's Cabinets for not meeting specifications and to award the bid to the second lowest bidder, Tec Team in the amount of $34,630.00. Motion unanimously carried. 9. MISCELLANEOUS (a) COMMUNICATIONS FROM COUNCIL MEMBER KAY PETERSON Peterson reminded everyone of the upcoming Bike & Blade Bonanza to be held on May 1 at the Recreation Center. (b) COMMUNICATIONS FROM COUNCIL MEMBER DON ERICKSON Erickson inquired about mosquito spraying for the summer and what had been done in the past. Director DolfMoon reported that the Mayor had requested a survey be taken for cost and effectiveness. The spraying was not included in the 1999 budget. He noted that most of the calls are during the season when the mosquitoes are the thickest. (c) COMMUNICATIONS FROM CITY ADMINISTRATOR Plotz commented that Elaine Black had phoned today to inform him about a cupola ceremony being planned. It is tentatively scheduled for June 2, from 3:00 to 6:00 p.m., with a presentation program to be held at 5:15 p.m. The City Administrator also reminded the City Council about two upcoming workshops. The multi-jurisdictional meeting, jointly sponsored by the Chamber of Commerce and the City, will be on May 10 at the City Center. On May 17, the annual visioning workshop will be held at the Emergency Operation Center from 1 :00 p.m. into the evening. The McLeod County Board will be invited to attend. (d) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Rodeberg reported that OSM had disbanded their business and now work with WSB. They had offered the City a 10 per cent discount, for a price of$3,600.00, to look at the Second Avenue bridge. Motion by Peterson, second by Haag, to approve rescinding the contract with OSM and to award the Second Avenue Bridge work to WSB for $3,600.00. Motion unanimously carried. 7 CITY COUNCIL MINUTES -APRIL 27,1999 (e) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR Mlinar stated that he attended the Community Needs Task Force meeting on April 22. The City Council received a copy of the draft survey the committee was reviewmg. 10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS ( a) VERIFIED CLAIMS Motion by Haag, second by Peterson, to approve the claims and authorize payment from appropriate funds. Motion unanimously carried. 11. ADJOURNMENT There being no further business, the meeting adjourned at 7:30 p.m. 8