02-09-1999 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, FEBRUARY 9, 1999
1. Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin
Torgerson, Council Members John Mlinar, Kay Peterson and Don Erickson. Absent:
Council Member Jeff Haag. Also present: City Administrator Gary D. Plotz, Director of
Engineering John Rodeberg, and City Attorney Marc A. Sebora.
2. Pastor Charles Carlson gave the invocation.
3. MINUTES
The minutes of the regular meeting of January 26,1999 and bid opening of February 5,1999
were approved as presented.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT OF JANUARY 1999
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 99-246 - VACATION OF DRAINAGE AND UTILITY
EASEMENTS IN SWANSON'S SUBDIVISION, HUTCHINSON
INDUSTRIAL DISTRICT (LOT 4, BLOCK 1 AND LOT 5, BLOCK 1)
(SECOND READING AND ADOPT)
2. RESOLUTION NO. 11149 - RESOLUTION REGARDING H.A.T.S.
JOINT POWERS BOARD
APPOINTMENTS TO BOARDS/COMMISSIONS:
y PLANNING COMMISSION - JEFF JONES (SECOND TERM)
y SENIOR ADVISORY BOARD: MARY BRAUN (FIRST TERM)
LORIN POLLMANN (SECOND TERM)
(c)
(d)
(e)
INVESTMENT AUTHORIZATION
AMENDMENT TO POLICY NO. 2.02 REGARDING PLANNING COMMISSION
APPLICATION DEADLINE
TWO APPLICATIONS FOR PARADE PERMITS FOR AMERICAN LEGION
POST 96
(f)
Motion by Mlinar, second by Erickson to approve the consent agenda except for item
4-(b )-1. Motion unanimously carried.
Item 4-(b )-I-Rodeberg reported there was an error in the legal description of
Ordinance No. 99-246 that needed to be corrected.
Motion made by Erickson, second by Peterson, to adopt Ordinance No. 99-246 with
the legal correction. Motion unanimously carried.
5. PUBLIC HEARING - NONE
CITY COUNCIL MINUTES - FEBRUARY 9, 1999
6. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) UPDATE REPORT ON COMMUNITY NEEDS TASK FORCE II BY CHAIR
STEVE COOK
Cook updated the Council on the Task Force's progress. He reported the committee
had decided to let the sales tax funding option lapse. Since the bonding bill has no
restriction or deadline at the present time, it is still available. The remainder of the
discussion was spent on the draft community survey. The Mayor pointed out that the
School Board did not want any school issues on the survey.
Gene Hippe, Mid-MN Development Commission, stated he would assist the Task
Force with the tabulation of the survey.
(b) Y2K UPDATE BY FINANCE DIRECTOR AND POLICE CHIEF
The City Finance Director and Police Chief reported that some areas/programs are
Y2K compliant and other departments are still in the process of being brought into
compliance. At the present time, they did not foresee any future severe glitches.
7. UNFINISHED BUSINESS
(a) CONSIDERATION TO AWARD AIRPORT IMPROVEMENT PROJECTS
1. ARRIVAL/DEPARTURE BUILDING & FBO FACILITY
2. PHASE II DEVELOPMENT
(DEFERRED JANUARY 26, 1999)
Rodeberg reported the City was still waiting for funding approval from the FAA and
Mn/DOT. He noted that both bidders had agreed to a 30-day extension on their bids
and recommended adopting two resolutions of intent to award the contracts.
Motion made by Erickson, second by Peterson, to approve and adopt Resolutions No.
11150 and No. 11151. Motion unanimously carried.
8. NEW BUSINESS
(a) CONSIDERATION TO AWARD CONTRACT FOR W ATERPRIMING SYSTEM
FOR WASTEWATER TREATMENT PLANT
Motion made by Mlinar, second by Peterson, to award the contract to Jones &
Attwood in the amount of $29,000.00. Motion unanimously carried.
(b) CONSIDERATION OF REPORT FROM BONESTROO, ROSENE,ANDERLIK&
ASSOCIATES REGARDING PROPOSED COSTS FOR CIVIC ARENA
BLEACHERS
Architectural consultants from Bonestroo, Rosene, Anderlik & Associates presented
drawings and a preliminary cost estimate for new bleachers and proper exiting versus
retrofit of the present bleachers to comply with the 1997 state code. It was reported
the total construction cost for the new bleachers would be $218,107.29. The total
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CITY COUNCIL MINUTES - FEBRUARY 9, 1999
construction cost for updating to the 1997 state code would cost $298,726.29.
Dolf Moon, Parks and Recreation Director, addressed the second ice arena and its
seating capacity. He stated the new facility would be a second sheet of ice to be used
for practice only. The seating capacity would be approximately 800. He also
reported that the Hutchinson Ice Show was scheduled for March 13 & 14. The
Figure Skating Association had looked at other options, but they decided to hold the
show in Hutchinson with three shows. Vendors have been contacted regarding
temporary bleacher rental for the Ice Show in the Civic Arena if the old bleachers are
removed.
Sebora stated that the involved parties needed to obtain records on the existing
conditions prior to bleacher removal.
Motion made made by Erickson, second by Mlinar, to remove the old bleachers in
the Civic Arena and to use temporary rental units for the Ice Show. Motion
unanimously carried.
(c) CONSIDERATION OF SETTING PUBLIC HEARING DATE FOR OUTDOOR
RECREATION GRANT PROGRAM APPLICATION TO DEPARTMENT OF
NATURAL RESOURCES
Motion made by Mlinar, second by Peterson, to set a public hearing date for March
2, 1999 at 6:00 p.m. Motion unanimously carried.
(d) CONSIDERATION OF ESTABLISHING DATES TO HOLD ANNUAL
MEETINGS WITH CITY ENTITIES AND OTHERS
The following dates were recommended for annual meeting dates:
y Hutchinson Area Health Care Board-April 20, 4:30-5:30 p.m.
y Hutchinson Utilities Commission-February 24,5:00- 6:00 p.m.
y HCDC/EDA BOARD-February 19, 7:30-8:00 a.m.
y Hutchinson HRA-Reschedule date
Motion by Mlinar, second by Peterson, to approve the meeting dates. Motion
unanimously carried.
(e) DISCUSSION OF AIRPORT FARM LAND RENTAL
Rodeberg commented on the two farm land rentals and recommended extending both
contracts for a two year period. He noted that since the alfalfa crop land will be
under construction and disturb the renter Steve Hahn's crop, he should be given a
reduction in rent from $75.00 per acre to $65.00 per acre.
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CITY COUNCIL MINUTES - FEBRUARY 9, 1999
It was also recommended to go out for bids at the end of the two-year contracts.
Motion made by Erickson, second by Peterson, to approve the two-year farm land
rental agreements to David Kirkpatrick and Steven Hahn and recommended going
out for bids at the end of the contracts. Motion unanimously carried.
9. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ATTORNEY
Sebora commented on the action taken regarding the bleachers issue and commended
the City Council for doing the right thing.
(b) COMMUNICATIONS FROM CITY ADMINISTRTOR
Plotz reported that two Council Members would be absent from the March 9 City
Council meeting. Therefore, he recommended March 2 as an alternate meeting date.
Following discussion, motion was made by Erickson, seconded by Mlinar, to move
the first City Council meeting in March to March 2 instead ofthe scheduled March 9
date. Motion unanimously carried.
Plotz suggested that the instead of reviewing the Directors' reports tonight, they be
rescheduled for another date.
Motion made by Mlinar, second by Peterson, to schedule a workshop on February 23
at 4:30 p.m. for presentation of the first half of the Directors' reports prior to the
City Council meeting, and the second half after the Council meeting; uncompleted
reports would be finished on March 2. Motion unanimously carried.
(c) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Rodeberg reported that since parts had to be special ordered, the dam repairs could
not be completed until March. With no flow in the river, there has been fish kill. He
is working with the DNR to add fish in the near future. Rodeberg also noted that
there had been significant damage to the river in 1988-89 because of the river flow.
10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
( a) VERIFIED CLAIMS
Motion made by Mlinar, second by Peterson, to approve the claims and authorize
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CITY COUNCIL MINUTES - FEBRUARY 9, 1999
payment from appropriate funds. Motion unanimously carried.
11. ADJOURNMENT
There being no further business, the meeting adjourned at 7: 13 p.m.
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