01-12-1999 CCM
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 12, 1999
1. Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin Torgerson,
Council Members Jeff Haag, John Mlinar, Kay Peterson and Don Erickson. Also present:
Director of Engineering John Rodeberg, City Administrator Gary D. Plotz and City
Attorney Marc A. Sebora.
2. Pastor Todd Ertsgaard gave the invocation.
3. MINUTES
The minutes of the Truth In Taxation Hearing of December 7, 1998 and minutes of the
regular meetings of December 8, 1998 and December 22, 1998 were approved as presented.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT OF DECEMBER 1998
2. HUTCHINSON LIGHT TRAFFIC ADVISORY BOARD MINUTES OF
DECEMBER 14, 1998
3. POLICE CIVIL SERVICE COMMISSION MINUTES OF DECEMBER 17,
1998 AND JANUARY 4, 1999
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 98-245 - AN ORDINANCE AMENDING ZONING
ORDINANCE NO. 464, CHAPTER 11, SECTION 3 DEFINITIONS AND
SECTION 10.14 SPECIAL PROVISIONS (SECOND READING AND
ADOPT)
2. RESOLUTION NO. 11120 - ORGANIZATION OF THE HUTCHINSON
COMMUNITY NEEDS TASK FORCE (DEFERRED DECEMBER 22,
1998)
3. RESOLUTION NO. 11121 - RESOLUTION ADOPTING POSITION
CLASSIFICATION PAY SCHEDULE FOR 1999
4. RESOLUTION NO. 11122 - DESIGNATING OFFICIAL NEWSPAPER
5. RESOLUTION NO. 11123 - APPOINTING CITY ADMINISTRATOR
FOR 1999
6. RESOLUTION NO. 11124 - DESIGNATION OF DEPOSITORIES OF
CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS
7. RESOLUTION NO. 11125 - DESIGNATION OF DEPOSITORY OF CITY
FUNDS, FEDERAL SAVINGS AND LOAN ASSOCIATIONS
8. RESOLUTION NO. 11126 - RESOLUTION APPROVING SECURITIES
FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF
HUTCHINSON, MINNESOTA
CITY COUNCIL MINUTES - JANUARY 12,1999
(c)
(d)
(e)
(f)
9. RESOLUTION NO. 11127 - RESOLUTION APPROVING SECURITIES
FOR COLLATERL FROM MARQUETTE BANK OF HUTCHINSON,
MINNESOTA
10. RESOLUTION NO. 11128 - RESOLUTION APPROVING SECURITIES
FOR COLLATERAL FROM FIRST FEDERAL FSB OF HUTCHINSON,
MINNESOTA
11. RESOLUTION NO. 11129 - RESOLUTION APPROVING SECURITIES
FOR COLLATERAL FROM BREMER BANK OF HUTCHINSON,
MINNESOTA
12. RESOLUTION NO. 11135 - RESOLUTION ADOPTING 1999 LIQUOR
FUND, WATERlWASTEWATERlREFUSE FUND AND CENTRAL
GARAGE FUND BUDGETS
13. RESOLUTION NO. 11136 - RESOLUTION SETTING W ATERlSEWER
AND GARBAGE RATES FOR 1999
1999 LICENSE RENEWAL:
y COMMERCIAL/RECYCLING HAULER: A W DISPOSAL, INC.
y TOBACCO: HUTCHINSON OUTPOST INC.
GILBY'S G-O SPORTS
K-MART CORPORATION
MAIN STREET SPORTS BAR
TOTAL MART
APPOINTMENTS TO HEALTH BOARD:
y DR. JAMES ALLEN
y DR. DAVID BYRON
y DR. DENNIS MURPHY
SELECTION OF COUNCIL'S VICE-PRESIDENT - JOHN MLINAR
DESIGNATION OF COUNCIL REPRESENTATIVES:
1. AIRPORT COMMISSION - Marlin Torgerson
2. HUTCHINSON AREA HEALTH CARE BOARD - Don Erickson
3. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD (EDA)-
Jeff Haag
4. HUTCHINSON HOUSING, INC. (HRA) - Don Erickson
5. LIBRARY BOARD - Kay Peterson
6. MID-MINNESOTA COMMISSION - John Mlinar
7. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY
BOARD - John Mlinar
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CITY COUNCIL MINUTES - JANUARY 12,1999
8. PLANNING COMMISSION - Jeff Haag
9. HUTCHINSON SAFETY COUNCIL - Kay Peterson
10. LIGHT TRAFFIC ADVISORY BOARD - Kay Peterson
11. TELECOMMUNICATIONS COMMISSION - Marlin Torgerson
Motion was made by Mlinar, seconded by Erickson, to approve consent agenda.
Motion unanimously carried.
5. PUBLIC HEARING -- NONE
6. COMMUNICATIONS. REQUESTS AND PETITIONS
PRESENTATION OF PROCLAMATION
The Mayor read a Proclamation in which the Hutchinson Middle School was recognized for
receiving an award as a national "Blue Ribbon School of Excellence. " It was also noted that
the Hutchinson Middle School was one of six Minnesota schools to receive this honor and
the only non-metropolitan school to be recognized.
(a) DISCUSSION OF EMERGENCY SERVICES TRAINING CENTER BY RANDY
REDMAN, FIRE DEPARTMENT ASSISTANT SAFETY OFFICER
Randy Redman gave a presentation regarding construction of a training tower for the
F ire Department. He suggested that the land behind the HATS facility and tree dump
be considered as a possible location. Redman stated the project cost had not been
determined.
Rodeberg stated that the City would need the proposed land for future development,
but he suggested the police target range area as a potential site.
No action was taken.
(b) UPDATE REPORT ON CONSOLIDATED DISPATCH SERVICES BY SHERIFF
WAYNE VINKEMEIER
This item was pulled from the agenda.
7. UNFINISHED BUSINESS
(a) DISCUSSION OF SEVERANCE ISSUES FOR COMMUNICATIONS
(DEFERRED DECEMBER 22, 1998)
This item was pulled from the agenda.
8. NEW BUSINESS
(a) CONSIDERATION OF APPROVING NEW CONSTITUTION AND BYLAWS OF
THE HUTCHINSON FIRE DEPARTMENT
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CITY COUNCIL MINUTES - JANUARY 12,1999
Fire Chief Brad Emans reported that the Fire Department Constitution and Bylaws
had been revised by former City Attorney G. Barry Anderson. The new outline of
operation andjob descriptions had been approved by the Fire Department members.
The final document was being presented to the City Council for its approval.
Motion was made by Mlinar, seconded by Peterson, to approve the Fire Department
Constitution and Bylaws. Motion unanimously carried.
(b) CONSIDERATION OF REJECTING IMPROVEMENT FOR LETTING NO.5,
PROJECT NO. 98-14
Following discussion, the motion was made by Peterson, seconded by Mlinar, to
approve rejecting the bid for the improvement and to adopt Resolution No. 11130.
Motion unanimously carried.
(c) CONSIDERATION OF ORDERING PREPARATION OF REPORT AND
CALLING FOR HEARING ON IMPROVEMENT PROJECT NO. 99-08, LETTING
NO.5
Motion was made by Mlinar, seconded by Haag, to approve the report, hold a public
hearing on January 26,1998 at 6:00 p.m., and to adopt Resolutions No. 11131 & No.
11132. Motion unanimously carried.
(d) CONSIDERTION OF LETTING NO. 10; PROJECT NO. 99-22 - 99-27; 1999
STREET IMPROVEMENTS
Motion was made by Erickson, seconded by Peterson, to approve the six projects, to
approve the report, hold a public hearing on January 26, 1998 at 6:00 p.m., and to
adopt Resolutions No. 11133 & No. 11134. Motion unanimously carried.
(e) CONSIDERATION OF WASTEWATER TREATMENT CAPACITY STUDY
AND 1999 BIOSOLIDS DRYING FACILITY
Rodeberg stated this project was mandated by the State.
Motion was made by Mlinar, seconded by Haag, to approve the study and facility.
Motion unanimously carried.
(f) CONSIDERATION OF ANNUAL CONTRACT WITH CITY OF LITCHFIELD
FOR SANITARY SEWER CLEANING AND FLUSHING
Following discussion, Motion was made by Erickson, seconded by Haag, to approve
the contract with the City of Litchfield. Motion unanimously carried.
9. MISCELLANEOUS
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CITY COUNCIL MINUTES - JANUARY 12,1999
(a) COMMUNICATIONS FROM FIRE CHIEF
The Fire Chief requested a workshop with the City Council prior to the town board
meeting scheduled for February 18. He listed several items to be discussed.
Motion was made by Mlinar, seconded by Peterson, to hold a City Council workshop
with the Fire Department on February 9, 1999 at 4:30 p.m. Motion unanimously
carried.
(b) COMMUNICATIONS FROM CITY ADMINISTRATOR
Plotz discussed the following three issues with the City Council.
1. He stated that the Finance Director had requested a workshop on the Capital
Projects Fund prior to the January 26 City Council meeting.
Motion was made by Mlinar, seconded by Haag, to set a workshop for January
26, 1999 at 4:30 p.m. Motion unanimously carried.
2. Plotz gave an update regarding the Civic Arena and the accident that occurred on
January 3, 1999. He reviewed the steps that have been taken and reported that
the State Building Official's office had been contacted for recommendations on
how to proceed. Plotz read the two press releases issued by the City of
Hutchinson. He stated that the Building Official had determined the total
allowable maximum occupant load for the Civic Arena to be 200 persons.
It was reported that Plotz and the City Attorney had discussed holding a closed
meeting, but it was decided to schedule one for next week.
Sebora recommended that the City Council schedule a closed special meeting to
discuss issues of existing and anticipated claims.
Motion was made by Haag, seconded by Peterson, to hold a closed special
meeting on January 19, 1999 at 4:30 p.m. Motion unanimously carried.
3. Plotz commented on the Leadership Team meetings and suggested that the
Council Members might want to attend them. He stated that since
informational items are discussed at the meeting, they would benefit from the
discussions and reports.
Motion was made by Peterson, seconded by Mlinar, to set the Leadership Team
meetings at 7:00 a.m. on the same day as the City Council meeting and to list it
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CITY COUNCIL MINUTES - JANUARY 12,1999
on the weekly calendar. Motion unanimously carried.
(c) COMMUNICATIONS FROM STEVE COOK
Steve Cook thanked the City Council for expanding the area the Task Force would
research to include community needs. He stated that the Task Force would be
meeting on the second and fourth Thursday of each month from 7:00 - 9:00 p.m.,
and the meetings are open to the public. Various groups have been asked to attend
the meetings to inform the Task Force of their purpose/goals/objectives.
Cook also reported that two new people had volunteered to serve on the committee,
namely, Ed Shukle and Norman Hoefer.
10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
( a) VERIFIED CLAIMS
Motion was made by Mlinar, seconded by Peterson, to approve the claims and
authorize payment from appropriate funds. Motion unanimously carried.
11. ADJOURNMENT
There being no further business, the meeting adjourned at 6:20 p.m.
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