cp05-28-2013AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, MAY 28, 2013
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Vineyard United Methodist
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF MAY 14, 2013
5 min. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14147 — RESOLUTION AMENDING THE GENERAL FUND BUDGET
BY INCREASING REVENUE AND EXPENDITURES TO ACCOUNT FOR AN
UNBUDGETED PORTABLE SECURITY SYSTEM PURCHASE USING DRUG
FORFEITURE DOLLARS
2. RESOLUTION NO. 14148 — RESOLUTION AMENDING RESOLUTION NO. 14028
ESTABLISHING INCOME GUIDELINES & ASSET LIMITATIONS, FOR SENIOR
CITIZENS 65 YEARS OR OLDER, DISABLED CITIZENS, ACTIVE DUTY MILITARY
RESERVES OR NATIONAL GUARD DEFERRED ASSESSMENTS AND SENIOR
CITIZENS REDUCED REFUSE RATE
(b) PLANNING COMMISSION ITEMS
CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW VILLAGE RANCH
BOYS GROUP HOME AT 851 DALE STREET SW TO INCREASE NUMBER OF
RESIDENTS FROM 10 TO 12 WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT RESOLUTION NO. 1415 1)
2. CONSIDERATION OF VACATION AND RELEASE OF EASEMENTS OVER 32 LYNN
ROAD SW WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION
(WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF
ORDINANCE NO. 13 -709 FOR JUNE 11, 2013 AND ADOPT RESOLUTION NO. 14155)
(c) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2013 CITY PARKING LOT
CITY COUNCIL AGENDA —MAY 28, 2013
IMPROVEMENTS PROJECT (LETTING NO. 10, PROJECT NO. 13 -10)
(d) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2013 PAVEMENT MANAGEMENT
PROGRAM PROJECT (LETTING NO. 3, PROJECT NO. 13 -03)
(e) CONSIDERATION FOR APPROVAL OF DAIRY DAY CELEBRATION ON JUNE 7, 2013,
(t) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS. REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
10 min (a) DISCUSSION OF TRAIL IMPROVEMENTS AT THE GREENS, FAIRWAY ESTATES
SECOND ADDITION
Action -
10. UNFINISHED BUSINESS
11. NEW BUSINESS
5 min (a) CONSIDERATION FOR APPROVAL OF RESOLUTION REQUESTING DELEGATION OF
AUTHORITY FOR MNDOT WATER STREET GARAGE (464 WATER STREET NW)
Action — Motion to reject — Motion to approve
10 min (b) CONSIDERATION FOR APPROVAL OF AMENDING /AFFIRMING /ABOLISHING CITY OF
HUTCHINSON POLICIES
- POLICY NO.
2.27
— MEMORIAL TREE PROGRAM (AMEND)
- POLICY NO.
2.28
— PARK & RECREATION REGISTRATION PROCESS (AMEND)
- POLICY NO.
2.29
— RECREATION TOURNAMENT POLICY (AFFIRM)
- POLICY NO.
2.30
— RECREATION DEPARTMENT FACILITY USAGE (AFFIRM)
- POLICY NO.
2.31
— MASONIC/WEST RIVER PARK USAGE (AFFIRM)
- POLICY NO.
2.32
— SCHOLL /CITY ARENA CONTRACT (ABOLISH)
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance
process items.
(a) PLANNING COMMISSION MINUTES FROM APRIL 16, 2013
(b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
2
CITY COUNCIL AGENDA MAY 28, 2013
APRIL 16, 2013
(c) TREE BOARD MINUTES FROM APRIL 29, 2013
(d) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR APRIL
2013
13. MISCELLANEOUS
1 1 :►
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, MAY 14, 2013
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Chad Czmowski, Bill
Arndt, Mary Christensen and Gary Forcier. Others present were Jeremy Carter, City Administrator, Kent Exner,
City Engineer and Marc Sebora, City Attorney.
2. INVOCATION — Pastor Paul Baker, Bethlehem United Methodist, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Czmowski recognized Primary Eye Care, Outdoor Motion, and the City Parks
Department for completing the mountain bike park at Tartan Park. The Bike & Board Bonanza is being
held there this Saturday.
Council Member Christensen thanked the Chamber Leadership group and other volunteers for doing
maintenance work at Harrington- Merrill House.
PROCLAMATION — NATIONAL BIKE TO WORK DAY — MAY 17, 2013
Mayor Cook read a proclamation proclaiming May 17, 2013, as National Bike to Work Day. Council
Member Czmowski noted a free breakfast provided by Zellas will be available from lam — 10 am in
Library Square for those biking to work.
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF APRIL 23, 2013
(b) BID OPENING MINUTES FROM MAY 7, 2013 (RAILROAD DEPOT SITE)
Motion by Christensen, second by Arndt, to approve the minutes as presented.
Council Member Arndt asked if Jefferson Street and the Depot project were going to be run together.
Kent Exner, City Engineer, noted originally that was the plan, but the plan has changed due to the soil
from the Depot site needing to be disposed' of at a certified site. Jefferson Street will need other soil
brought in for the project.
Motion carried unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 13 -707 — AN ORDINANCE VACATING ROADWAY AND UTILITY
EASEMENT LOCATED IN WALGREENS ADDITION (SECOND READING AND
ADOPTION)
(b) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT
CITY COUNCIL MINUTES— MAY 14, 2013
LICENSE TO CHRIS ULMER OF TNT FIREWORKS FOR A TENT SALE IN WALMART
PARKING LOT
(c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
SATURDAY NIGHT CRUISERS ON AUGUST 31, 2013, AT HUTCHINSON MALL
(d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
VOITURE 414 LOCALE ON NOVEMBER 26, 2013, AT AMERICAN LEGION
(e) CONSIDERATION FOR APPROVAL OF ISSUING FOOD VENDOR LICENSE TO BETTY
JODZIO TO OPERATE A FOOD CART
(f) CONSIDERATION FOR APPROVAL OF HUTCH HOCKEY ASSOCIATION SPECIAL EVENT
REQUEST ON SEPTEMBER 28, 2013, AT HUTCHINSON CIVIC ARENA
(g) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO
THE COUNTRY STOP LOCATED IN THE HUTCHINSON MALL PARKING LOT
(h) CONSIDERATION FOR APPROVAL OF ISSUING CARNIVAL PERMIT TO J &K
AMUSEMENTS FROM MAY 31 TO JUNE 2, 2013, IN HUTCHINSON MALL PARKING LOT
(i) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PERMIT TO SOUTH CENTRAL
CHAPTER ABATE ON JUNE 1, 2013
(j) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PERMIT TO FOUNDATION FOR
CHALLENGED CHILDREN ON JUNE 29, 2013
(k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Motion by Czmowski, second by Forcier, to approve consent agenda. Motion carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) ASSESSMENT HEARING AND PROJECT AWARD FOR JEFFERSON STREET SE
RECONSTRUCTION PHASE 1 PROJECT (LETTING NO. 1, PROJECT NO. 13 -01)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the low bidder on
the project was R &R Excavating in the amount of $1,784,685.25, which was approximately 20% lower
than the engineer's estimate. City staff has worked closely with adjacent property owners as this
project has proceeded to address any construction and assessment issues. This project includes
Jefferson Street SE from Washington Avenue to Oakland Avenue by roadway reconstruction, curb and
gutter, drain tile installation, bituminous /concrete surfacing, storm water /drainage, water distribution,
sanitary sewer, street lighting, sidewalks, landscaping, restoration and appurtenances. The project is
slated to begin
May 20, 2013, with Phase 3 completed by September 27, 2013. Interim completion date is November
1, 2013, which means it is curbed with first lift of blacktop and restoration being completed by June
2014. Mr. Exner will meet with property owners to discuss assessments specific to their properties.
Mayor Cook noted there was one objection received from a senior citizen who qualifies for deferred
2
CITY COUNCIL MINUTES— MAY 14, 2013
assessments.
Motion by Arndt, second by Cook, to close public hearing. Motion carried unanimously.
Motion by Christensen, second by Arndt, to approve project award for Jefferson Street SE
Reconstruction Phase 1. Motion carried unanimously.
(b) 2013 CITYPARKINGLOT IMPROVEMENTS PROJECT (LETTINGNO. 10, PROJECTNO. 13-10)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff has held
several discussions with Hutchinson School District, Hutchinson Health and the City Facility
Committee to identify parking lots in need of improvements and develop a comprehensive construction
plan. The parking lots include City Parking Lot B, City Parking Lot J, Fire Department, School
Administration Building, High School, West Elementary and Hutchinson Health west parking lot.
Mayor Cook asked about the usage of the Fire Department lots. Mr. Exner noted that the Facility
Committee has identified the Fire Department lots and Parking Lot J as having high priority. With the
Jefferson Street project, the opportunity for these improvements is now. The total work of all the
parking lots is estimated at approximately $ lmillion with project fees. The City will administer the full
assessment costs and the school and hospital will reimburse for the costs. An adjacent property owner
to City Parking Lot B is disputing the amount of parking stalls assessed to them. Mayor Cook asked if
staff has addressed how downtown parking lots will be assessed in the future. Mr. Exner noted that a
consensus has not been reached, but most likely the plan used in the 1980's will be the starting point.
Motion by Czmowski, second by Cook, to close public hearing. Motion carried unanimously.
Motion by Czmowski, second by Forcier, to approve 2013 City parking lot improvements project.
Motion carried unanimously.
9. COMMUNICATIONS. REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
(a) REVIEW OF RECENT HUTCHINSON WATERS FORUM —SEEKING PUBLIC INPUT
ON AREA WATERS PRIORITIES
Kent Exner, City Engineer, presented before the Council. Mr. Exner provided a brief overview of the
Hutchinson Waters Forum that occurred last week. This Forum was brought forward by City staff,
members of the public, Southwest Initiative Foundation, and Crow River Organization of Water. The
event was organized because of increasing interest of citizens and businesses and was to seek input on
enhancing recreational values, environmental quality and /or economic development associated with
the Hutchinson area of the South Fork Crow River. Mr. Exner provided ideas brought forward at the
forum. The core group will meet again in the next 30 days and subgroups will meet in the next 60
days. Within 90 days, implementation plans and project development will begin, with projects being
implemented within one year.
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF SUPPORT FOR THE RIVERSONG FESTIVAL AND
CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO
HUTCHINSON CENTER FOR THE ARTS ON JULY 19 & 20, 2013, AT MASONIC WEST
RIVER PARK
CITY COUNCIL MINUTES— MAY 14, 2013
John Rodeberg, RiverSong Steering Committee, presented before the Council. Mr. Rodeberg
noted that this is the fifth year of the RiverSong Music Festival. Mr. Rodeberg noted that
RiverSong does pay for the campsites at the campground and pays for all security through
Hutchinson Police Department. RiverSong is asking for the same support as in the past, which
includes dust control and spraying for mosquitos, striping the parking area, two portable light
towers for safety and security after dark, preparing and cleaning up the site and providing
equipment, such as gators and tables and chairs.
Motion by Czmowski, second by Arndt, to approve supporting Riversong Festival. Motion carried
unanimously.
Motion by Forcier, second by Christensen, to approve issuing temporary liquor license to Hutchinson
Center for the Arts. Motion carried unanimously.
(b) CONSIDERATION OF DENYING PARADE PERMIT TO ANIMAL HUMANE SOCIETY ON MAY
18, 2013
Mayor Cook noted that a parade permit request had been submitted by the Animal Humane Society for
a pet walk that they will be holding on May 18, 2013. The police chief has recommended denying the
parade permit due to animals potentially being unlicensed. Mayor Cook suggested that the pet walk be
allowed to go on as planned, but asked that the event organizers provide information to attendees on
animal licensing requirements.
Motion by Forcier, second by Christensen, to approve issuing parade permit to Animal Humane
Society on May 18, 2013, with the request that animal licensing information be distributed at the event.
Motion carried unanimously.
(c) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR TRUNK HWY 15 AND CSAH
115 ROUNDABOUT PROJECT (LETTING NO. 4, PROJECT NO. 13 -04)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the City's
share of this project totals $286,304.00. The consideration at this meeting satisfies bonding
requirements. The project is slated to begin the first week of June. If the schedule follows
accordingly, the project will be complete by mid - August.
Motion by Arndt, second by Christensen, to approve project award for Trunk Hwy 15 and CSAH
115 Roundabout project. Motion carried unanimously.
(c) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR RAILROAD DEPOT SITE
REMEDIATION PROJECT (LETTING NO. 8A, PROJECT NO. 13 -08A)
Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that the low bidder is
Frattalone Companies of St. Paul, Minnesota, with a bid amount of $399,849.15. This work is for
the site remediation as part of the grant received from State of Minnesota, mainly for excavating
contaminated material, hauling it away and bringing in clean material. Details of the project will
include earthwork, erosion control and chain link containment fence. This item does not include
parking lot improvements or construction of any buildings. The work will begin soon and be
complete by June 14, 2013. The depot building will then be moved back on site on a new
foundation and then site work will be scheduled.
Motion by Arndt, second by Christensen, to approve project award for Railroad Depot Site
11
CITY COUNCIL MINUTES— MAY 14, 2013
Remediation Project. Motion carried unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization
and Council and manage the logistics of the Council. May include monitoring reports, policy development and
governance process items.)
(a) FIRE DEPARTMENT MONTHLY REPORT FOR APRIL 2013
(b) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM MARCH 25, 2013
(c) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM APRIL 2, 2013
(d) HUTCHINSON UTILITIES COMMISSION MINUTES FROM MARCH 27, 2013, AND APRIL 16,
2013
(e) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
MARCH 19, 2013
(f) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR APRIL 2013
13. MISCELLANEOUS
Bill Arndt — Council Member Arndt gave accolades to the Oddfellows for maintaining and improving
their building on Main Street/2" d Avenue SW.
Gary Forcier — Council Member Forcier asked for an update from staff on the development of the
chicken ordinance. Jeremy Carter, City Administrator, noted that staff is conducting fact finding and
researching other city ordinances and discussing issues with other communities — these are related to
regulations, zoning, legal aspects, etc. Staff will then be meeting in the next few weeks to review the
information collected. After staff feels comfortable with the information they have received,
stakeholders will be brought in for further discussion. The ordinance should be in place for next
year's season.
Jeremy Carter — Mr. Carter noted that staff met this afternoon to discuss the fish kill and ways to deal
with the fish that are on private and public shoreline. Council Member Arndt expressed that property
owners have to be responsible to take care of their shoreline as well.
Mayor Cook — Mayor Cook noted that he has received a couple of requests from veterans who are
considering approaching the Council to request to place a helicopter in Veterans Memorial Park.
Mayor Cook noted that this was requested in 2007 and the Council asked the requestors at that time to
put together plans and other details. This was not done and the request died.
Dolf Moon, PRCE Director, presented before the Council. Mr. Moon explained that in 2000 Norm
Beach approached the City and asked that an army tank be placed into a park to recognize and honor
veterans. A lot of discussion was held and an 80- person committee was formed to handle this request.
A Park Planning Committee was established and the outcome was the creation of Veterans Memorial
Park which included the requested tank. The Park Planning Committee recommended to the main
committee that only one piece of veteran memorabilia would be placed in the park. A tank was
approved as an anchor to veteran memorabilia, instead of having requests of all types of equipment
identifying various branches of the military.
Mayor Cook noted that he researched other Veteran Memorial Parks throughout the state and the
majority of them are very similar to Hutchinson's. Mayor Cook recalled that a cannon was placed in
5
CITY COUNCIL MINUTES— MAY 14, 2013
another park, and Hutchinson's tank was listed. The number of parks with veteran memorabilia or
equipment is very non - existent. Mayor Cook noted he prefers Veterans Memorial Park as it is, with
no other memorabilia. Perhaps other items could be used for remembrance or symbolism.
Mr. Moon noted that other ideas that had been discussed was perhaps memorabilia could be displayed
temporarily on a trailer for specific activities or perhaps memorabilia could be placed at the National
Guard Armory.
Council Member Arndt mentioned that long time McLeod County Commissioner Grant Knutson
passed away.
1 1 :►
Motion by Arndt, second by Forcier, to adjourn at 7:15 p.m.
I
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: 2013 General Fund Budget Amendment & Use of Drug Forfeiture funds
Department: Finance
LICENSE SECTION
Meeting Date: 5/28/2013
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
The Police Department is requesting to make an unbudgeted purchase of a portable security system costing $6,250.
The existing system utilized by the PD is over 20 years old and is not compatible with the LETG system. The new
system is compatible with LETG.
Since the purchase is unbudgeted, we are proposing the use of Drug Forfeiture dollars to pay for the system. State
Statute 609.5315 limits Drug Forfeiture proceeds for use in law enforcement. This purchase complies with that
statute. The current Drug Forfeiture fund balance is $73,689 prior to this purchase.
Therefore we are requesting to increase the General Fund expense budget by $6,250 and increase the General Fund
revenue budget by $6,250, which is use of Drug Forfeiture fund balance.
BOARD ACTION REQUESTED:
(1) Approve the General Fund budget amendment increasing Revenue and Expenditures $6,250 each to account for
the unbudgeted portable security system purchase and (2) use Drug Forfeiture dollars to fund the purchase.
Fiscal Impact: $ 6,250.00 Funding Source: Drug Forfeiture fund balance
FTE Impact: 0.00 Budget Change: Yes
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14147
RESOLUTION AMENDING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2013
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT the annual General Fund budget of the City of Hutchinson for fiscal year 2013 is
amended to account for the use of Drug Forfeiture funds to purchase a portable alert system
for the Hutchinson Police Department. The Drug Forfeiture fund balance prior to this purchase
is $73,689.
REVENUES AVAILABLE
CURRENT REVENUE
Taxes
Licenses
Permits
Inter - Governmental Revenue
Charges for Services
Fines
Interest
Transfers from Other Funds
Refunds & Reimbursements
Fund Balance
TOTAL AVAILABLE
REQUIREMENT
APPROPRIATIONS
Salaries & Benefits
Supplies & Maintenance
Professional & Contractual Services
Services & Charges
Transfers
Miscellaneous
TOTAL APPROPRIATIONS
GENERALFUND
Original Amended
Budget Amendment Budget
$ 4,491,446
$ 4,491,446
53,500
53,500
168,925
168,925
1,215,663
1,215,663
1,855,706
1,855,706
45,000
45,000
50,000
50,000
2,170,346
2,170,346
439,102
439,102
-
6,250 6,250
$ 10,489,688 $
6,250 $ 10,495,938
$ 6,778,616
$ 6,778,616
777,590
6,250 783,840
462,233
462,233
2,162,199
2,162,199
95,486
95,486
213,564
- 213,564
$ 10,489,688 $ 6,250 $ 10,495,938
Adopted by the City Council this 28th day of May 2013.
ATTEST:
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution 14148 amending resolution 14028
Department: Finance
LICENSE SECTION
Meeting Date: 5/28/2013
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Per State Statutes 435.193 and 435.195, senior citizens 65 years or older, disabled citizens, active duty military
reserves or a active duty Minnesota national guard members may apply for deferred payment of special assessments
for any homestead property. Deferral terminates upon either:
(a) the death of the owner, provided that the spouse is otherwise not eligible for the benefits hereunder;
(b) the sale, transfer or subdivision of the property or any part thereof;
(c) if the property should for any reason lose its homestead status; or
(d) if for any reason the taxing authority deferring the payments shall determine that there would be no hardship to
require immediate or partial payment.
In addition, City Policy number 2.14 allows senior citizens 65 years or older and disabled citizens to apply for reduced
refuse rates.
Citizens applying for either special assessment deferral or a reduced refuse rate must comply with income guidelines
as defined by the US Department of HUD. HUD defines those guidelines for 2013 as $25,800 per year for one person
and $29,450 per year for a married couple, "joint tenants or tenants in common ". The language in quotations is being
added with this resolution. The previous annual income guidelines for 2012 were $25,400 for one person and
$29,000 for a married couple.
Citizens must also comply with an asset limitation of $30,000, excluding the homestead and automobile.
Each year Finance reviews the income guidelines by HUD and amends the established income guidelines via
resolution.
BOARD ACTION REQUESTED:
Approve Resolution 14148 amending the established income guidelines & asset limitations for Senior and Disabled
Citizens, Active Duty Military Reserves or National Guard deferred assessments and /or Seniors reduced refuse rate.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON MN
RESOLUTION NO. 14148
AMENDING RESOLUTION NO. 14028 ESTABLISHING INCOME GUIDELINES &
ASSET LIMITATIONS, FOR SENIOR CITIZENS 65 YEARS OR OLDER, DISABLED
CITIZENS, ACTIVE DUTY MILITARY RESERVES OR NATIONAL GUARD
DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE
WHEREAS, the Minnesota Statutes provide tax deferral of homestead property for senior citizens 65 years
of age or older, or a person(s) on disability as defined by the Social Security Administration, or for members of the
National Guard or military reserves in active service, for whom it would be a hardship to make payments, and
WHEREAS, the home owner can make application for deferred payment of special assessments on forms
which can be obtained from the City Administrator's office, and
WHEREAS, the home owner /renter can make application for reduced refuse rate on forms which can be
obtained from the City Administrator's office.
NOW THEREFORE, the City Council has established the following income guidelines, asset limitations,
and verification requirements for applications for deferred assessments and/or reduced refuse rates:
To be granted to person(s) with a low income of $25,800.00 per year for one person and $29,450.00
per year for a married couple, joint tenants or tenants in common.
2. To be granted to person(s) with an asset limitation of not to exceed $30,000.00, excluding the
homestead and automobile.
Deferred assessments and/or reduced refuse requests may only be applied for if the following
documents are submitted at the time of said application.
A. Federal Income Tax Form 1040, 1040A, 1040EZ; or
B. Minnesota Property Tax Refund Form M -1PR
Every two years the City can request said information to continue deferral of assessments or reduced
refuse charges; existing deferred assessments and reduced refuse accounts shall submit the same
documentation to continue the reduced charges.
4. The right of deferment is automatically terminated if:
A. The owner dies and the spouse is not otherwise qualified;
B. The property or any part thereof is sold, transferred, or subdivided;
C. The property should lose its homestead status; or
D. If for any reason the City determines that there would be no hardship to require immediate or
partial payment.
Adopted by the Hutchinson City Council this 28th day of May, 2013.
ATTEST:
Jeremy J Carter, City Administrator Steven W Cook, Mayor
HUTCHINSON CITY COUNCIL
ci vof 0, a_ �
Request for Board Action
79 M-W
Agenda Item: Planning Commission Items - CUP 851 Dale St. SW
Department: Planning and Zoning
LICENSE SECTION
Meeting Date: 5/28/2013
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff F1
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Consideration of a Conditional Use Permit - 851 Dale St SW
Mr. Bakeberg of Village Ranch Inc., is requesting an amendment to the existing Conditional Use Permit to allow an
increase of residents from 10 to 12 adolescent males at the Village Ranch boy's group home located at 851 Dale
Street S.W.
BOARD ACTION REQUESTED:
Approval Conditional Use Permit.
Fiscal Impact: $ 0.00 Funding Source: n/a
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source: n/a
Remaining Cost: $ 0.00 Funding Source: n/a
MEMORANDUM
DATE: May 22, 2013, for the May 28, 2013, City Council meeting
TO: Hutchinson City Council
FROM: Dan Jochum, Planning Director
SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW
VILLAGE RANCH BOYS GROUP HOME AT 851 DALE STREET S.W. TO
INCREASE NUMBER OF RESIDENTS FROM 10 RESIDENTS TO 12
RESIDENTS
Background:
Mr. Bakeberg of Village Ranch Inc., is requesting an amendment to the existing Conditional Use
Permit to allow an increase of residents from 10 to 12 adolescent males at the Village Ranch boy's
group home located at 851 Dale Street S.W. Additional information is contained in the attached staff
report and attachments.
Planning Commission Meeting:
The Planning Commission considered the request at their May 21st meeting. Staff reported the
Conditional Use Permit (CUP) is needed to increase the number of residents at the group home from
10 to 12. The R -3 section of the zoning ordinance allows State Licensed Residential Facilities serving
7 through 16 persons by conditional use permit. Staff stated all conditions of the previous conditional
use permit have been met with positive comments. Mr. Bakeberg explained the current construction
of a garage has nothing to do with the request and there is room in the existing house for two more
residents.
After concluding discussion, the Commission unanimously recommended approval of the
conditional use permit with staff recommendations.
Recommendation:
The Planning Commission recommended approval of the Conditional Use Permit with the findings
and conditions in the attached resolution.
DIRECTORS REPORT —PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, Planning Director
Date: May 13, 2013, for May 21, 2013, Planning Commission Meeting
Application: Consideration of a Conditional Use Permit
Applicant: Scott Bakeberg, Executive Director, Village Ranch Inc., Cokato MN
CONDTIONAL USE PERMIT
Mr. Bakeberg of Village Ranch Inc., is requesting an amendment to the existing Conditional Use
Permit to allow an increase of residents from 10 to 12 adolescent males at the Village Ranch boy's
group home located at 851 Dale Street S.W.
GENERAL INFORMATION
Existing Zoning: R -2 (Medium Density Residential)
Property Location: 851 Dale St. S.W.
Lot Size: Approximately 2 Acres
Existing Land Use: Boys Group Home
Adjacent Land Use
And Zoning: R -3 (Medium -High Density Residential)
Comprehensive
Land Use Plan: Traditional Residential Neighborhood
Zoning History: The property was rezoned from R -2 to R -3 in December, 1975, along with
granting a conditional use permit to allow the Averyon group home to be
located on the lot. In June, 2011, a Conditional Use Permit was granted for
10 residents at the Village Ranch in Hutchinson.
Applicable
Regulations: Section 154.058
Analysis:
The Conditional Use Permit that was approved in 2011 was for 10 residents at the group home and
the owner is asking to amend the previous CUP with an increase to 12 residents. The maximum
number of persons allowed is 16 persons for State Licensed Residential Facilities by Conditional Use
Permit.
Conditional Use Permit:
The Conditional Use Permit (CUP) is needed to increase the number of residents at the group home
from 10 to 12. The R -3 section of the zoning ordinance allows State Licensed Residential Facilities
serving 7 through 16 persons by conditional use permit.
The following are standards for granting a conditional use permit:
(a) The proposed building or use at the particular location requested is necessary or desirable
to provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon
adjacent property, the character of the neighborhood, traffic conditions, utility facilities
and other matters affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
Recommendation:
Staff recommends approval of the request with the following conditions:
The standards for granting a conditional use permit would be met, subject to the
conditions stated.
2. Maximum of 12 individuals will be allowed to live in the home.
If at any point the facility would close or not be in operation for 12 months or more a new
conditional use permit would need to be applied for.
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14151
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF
CONDITIONAL USE PERMIT TO ALLOW VILLAGE RANCH BOYS GROUP HOME TO
INCREASE THE NUMBER OF RESIDENTS FROM 10 TO 12 RESIDENTS AT 851 DALE
STREET S.W.
FACTS
Village Ranch Inc, Cokato MN, is the owner of a parcel of land located at 851 Dale Street
S.W., Hutchinson Minnesota; and,
2. The subject property is legally described as:
Lot 92 except the North 225 feet and except the triangular tract 81.73 feet x 82.42 feet x
12.6 feet I the southwest corner, Lynn Addition
3. Scott Bakeberg, Village Ranch Inc, has applied to the City for a conditional use permit to
allow the increase of residents from 10 to 12 at the boy's group home located at 851 Dale
Street S.W., Hutchinson MN.
4. The Planning Commission met on May 21, 2013, and held a public hearing on the request
and considered the effects of the proposal on the health, safety, and welfare of the occupants
of the surrounding lands, existing and anticipated traffic conditions, and the effect on values
of properties in the surrounding area and consistency with the Comprehensive Plan, and
hereby recommends approval of the request subject to the following findings and
conditions:
4. The standards for granting a conditional use permit would be met, subject to the
conditions stated.
5. Maximum of 12 individuals will be allowed to live in the home.
6. If at any point the facility would close or not be in operation for 12 months or more a
new conditional use permit would need to be applied for.
5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at
its meeting on May 28, 2013, and has considered the recommendation and findings of the
Planning Commission and hereby does recommend approval of the conditional use permit,
subject to the following findings and conditions:
a. The proposal would meet the standards for granting a conditional use permit,
subject to the conditions stated.
b. Maximum of 12 individuals will be allowed to live in the home.
c. If at any point the facility would close or not be in operation for 12 months or
more a new conditional use permit would need to be applied for.
APPLICABLE LAW
6. The conditional use permit request meets the following standards as required in Section
154.170 of the City of Hutchinson Municipal Code:
(d) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
(e) The proposed building or use will not have a substantial or undue adverse effect upon
adjacent property, the character of the neighborhood, traffic conditions, utility
facilities and other matters affecting the public health, safety and general welfare; and
(f) The proposed building or use will be designed, arranged and operated so as to permit
the development and use of neighboring property in accordance with the applicable
district regulations.
CONCLUSIONS OF THE LAW
7. The requested conditional use permit is consistent with the comprehensive plan.
The proposed use will not have a substantial or undue adverse effect upon adjacent
property, character of the neighborhood, traffic conditions, utility facilities and other
matters affecting the public health, safety and general welfare.
9. The proposed use will be designed, arranged and operated so as to permit the development
and use of neighboring property in accordance with the applicable district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota, that the application to issue a conditional use permit to allow Village Ranch Inc. to
increase the number of residents to 12 at 851 Dale Street S.W., Hutchinson MN, is approved.
Adopted by the City Council this 28th day of May, 2013.
ATTEST:
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
HUTCHINSON CITY COUNCIL ci vof 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Planning Commission Items - Vacate Easement 32 Lynn Rd. SW
Department: Planning and Zoning
LICENSE SECTION
Meeting Date: 5/28/2013
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff F1
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Consideration of a vacation and release of easements over 32 Lynn Road S.W
The request is for the release of property at 32 Lynn Road S.W., described on the survey from an easement to the
City of Hutchinson recorded on February 28, 1944, in Book 21 of Misc., Page 270, document #A90130.
BOARD ACTION REQUESTED:
Approval of vacation and release of easements.
Fiscal Impact: $ 0.00 Funding Source: n/a
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source: n/a
Remaining Cost: $ 0.00 Funding Source: n/a
MEMORANDUM
DATE: May 22, 2013, for the May 28, 2013, City Council meeting
TO: Hutchinson City Council
FROM: Dan Jochum, Planning Director
SUBJECT: Vacation and Release of Easements over 32 Lynn Rd. S.W.
Background:
The request is for the release of property at 32 Lynn Road S.W., described on the survey, from an
easement to the City of Hutchinson recorded on February 28, 1944, in Book 21 of Misc., Page 270,
document #A90130. Additional information is contained in the attached staff report and attachments.
Planning Commission Meeting:
The Planning Commission considered the request at their May 21st meeting. Staff has reviewed the
request and has found no reason the easement which covers the entire lot must remain. There doesn't
appear to be any utilities in the easement. The original easement was very vague and covered several
lots. It appears the tile line that is in this area only affects a few lots not including this one, therefore
the easement can be vacated.
Recommendation:
The Planning Commission unanimously recommended approval of the vacation and release of
easements as noted in the attached ordinance and discussed the fact other properties in that block may
also require the vacation and release of easements.
DIRECTORS REPORT —PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, Planning Director
Date: May 13, 2013, for May 21, 2013, Planning Commission Meeting
Application: Consideration of a vacation and release of easements over 32 Lynn Road S.W
Applicant: James Weckman, Jr., Property Owner
VACATION AND RELEASE OF EASEMENTS
The request is for the release of property at 32 Lynn Road S.W., described on the survey from an
easement to the City of Hutchinson recorded on February 28, 1944, in Book 21 of Misc., Page 270,
document #A90130.
Indicates property described in this Notice
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GENERAL INFORMATION
Existing Zoning: R -2 (Medium Density Residential)
Property Location: 32 Lynn Rd S.W.
Lot Size: 60' x 100'
Existing Land Use: Residential
Adjacent Land Use
And Zoning: R -2 (Medium Density Residential)
Comprehensive
Land Use Plan: Traditional Residential Neighborhood
Zoning History: The single family house was constructed in 1947.
Applicable
Regulations: Section 14.05 of the City Charter
Analysis: Staff has reviewed the request and has found no reason the easement which covers the
entire lot must remain. There doesn't appear to be any utilities in the easement. The original
easement was very vague and covered several lots. It appears the tile line that is in this area only
effects a few lots not including this one, therefore the easement can be vacated.
Vacation: Section 14.05 of the City Charter states: "A majority of the council may by resolution
vacate any street, alley or any public grounds within the city. Such vacation may be made only after
published notice and an opportunity of affected property owners and public to be heard, and upon
such further terms and by such procedure as is prescribed in MN Stat 412.851, and which the council
by resolution may prescribe. A notice of completion of such proceedings shall be filed with the
proper county officers in accordance with law."
Recommendation:
Staff recommends approval of the vacation and release of easements as noted above.
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14155
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF
VACATING AND RELEASING EASEMENTS OVER 32 LYNN RD S.W.
FACTS
The request is for the release of property at 32 Lynn Road S.W., described on the survey
from an easement to the City of Hutchinson recorded on February 28, 1944, in Book 21 of
Misc., Page 270, document #A90130. Staff has reviewed the request and has found no
reason the easement which covers the entire lot must remain. There doesn't appear to be
any utilities in the easement. The original easement was very vague and covered several
lots. It appears the tile line that is in this area only affects a few lots not including this one,
therefore the easement can be vacated.
2. The Planning Commission met on May 21, 2013, and held a public hearing on the request
and considered the effects of the proposal on the health, safety, and welfare of the occupants
of the surrounding lands, existing and anticipated traffic conditions, and the effect on values
of properties in the surrounding area and consistency with the Comprehensive Plan, and
hereby recommends approval of the request.
3. The City Council of the City of Hutchinson reviewed the request at its meeting on May 28,
2013, and has considered the recommendation and findings of the Planning Commission
and hereby does recommend approval of amending the zoning ordinance, subject to the
following findings and conditions:
a. City Council has considered the recommendation of the Planning Commission and the
effect of the proposed use on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of
properties in the surrounding area and the effect of the use on the Comprehensive Plan.
b. The Council has determined that the proposed use is in harmony with the general
purpose and intent of the Zoning Ordinance and the Comprehensive Plan.
c. The proposed amendment would be consistent with the intent and purpose of the
residential districts.
d. The proposed amendment would require a garage with all new home construction.
APPLICABLE LAW
4. The ordinance amendment request must meet the initiation and procedures as required in
Section 14.05 of the City Charter.
CONCLUSIONS OF THE LAW
5. The requested vacation and release of easements is approved as there doesn't appear to be any
utilities in the easement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota, that the application to vacate and release easements over the lot be approved.
Adopted by the City Council this l lm day of June, 2013.
ATTEST:
Jeremy J. Carter
City Administrator
First reading of the Ordinance: May 28, 2013
Second reading of the Ordinance: June 11, 2013
Steven W. Cook
Mayor
PUBLICATION NO.
ORDINANCE NO. 13 -0709
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING AND
RELEASING EASEMENTS OVER 32 LYNN RD. S.W.
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and
was made to appear to the satisfaction of the City Council that it would be in the best interests of
the City to vacate and release easements located 32 Lynn Rd. S.W.
Section 2. That the easements to be vacated and released are described as follows:
Release property described as:
Part of Lot 7, Riverview Subdivision of Lot 1, Lynn Addition, according to the plat and survey
thereof on file and of record in the Office of the County Recorder in and for McLeod County.
Minnesota, described as follows, to -wit: Beginning at the Southeast corner of Lot 7, Riverview
Subdivision of Lot 1, Lynn Addition; thence running North along the East line of said Lot 7, a
distance of 60 feet, thence running West parallel to the South line of said Lot 7, a distance of 100
feet; thence running South parallel to the East line of said Lot 7, a distance of 60 feet to the south
line of said Lot 7; thence running East along the South line of said Lot 7, a distance of 100 feet to
the place of beginning, McLeod County, Minnesota.
from Easement to the City of Hutchinson recorded February 28, 1944, in Book 21 of Misc., Page
270.
Section 3. This ordinance shall take effect from and after passage and publication.
Adopted by the City Council this 11th day of June, 2013.
ATTEST:
Jeremy J. Carter Steven W. Cook
City Administrator Mayor
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Items for 2013 City Parking Lot Improvements (Letting No. 10 /Project No 13 -10)
Department: PW /Eng
LICENSE SECTION
Meeting Date: 5/28/2013
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set the Assessment Hearing and
potential Project Award for the above referenced letting at their June 25th meeting. Construction bids will be received
on Thursday, June 6th. City staff has had communications with adjacent property owners and project stakeholders in
regards to the proposed improvements and estimated costs /special assessment amounts.
We recommend that the attached Resolutions be approved.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 1,156,438.38
Total City Cost: $ 223,826.78 Funding Source: Bonding, Facilities Fund, Infrastructure Fund
Remaining Cost: $ 932,611.60 Funding Source: Special Assessments
RESOLUTION NO. 14152
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 5106
LETTING NO. 10 /PROJECT NO. 13 -10
WHEREAS, cost has been determined for the improvement of:
2013 City Parking Lot Improvements:
City Parking Lot B - Franklin St SW /1st Ave SW /Glen St SW across from Park Elem.
City Parking Lot J - 125 Jefferson St SE — Evergreen Apartment
Fire Dept. - 246 Adams St SE /205 3rd Ave SE
School District locations:
Administration Bldg - 30 Glen St NW
High School - 1200 Roberts Rd SW
West Elementary - 875 School Rd SW
Hutchinson Health:
West Parking Lot — 3 Century Ave SW
and others to be determined, by construction of pavement surface, reclamation /removal,
grading, aggregate base, drain tile, storm sewer, lighting, pavement markings, concrete curb
and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; and
and the construction cost for such improvement is $932,611.60. With expenses incurred or to be incurred in
the making of such improvement in the amount of $223,826.78, the total cost of the improvement is
$1,156,438.38.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $210,074.21
and the portion of the cost to be assessed against benefited property owners is declared to be $946,364.17.
2. Assessments shall be payable in equal annual installments extending over a proposed period of ten (10)
years, the first of the installments to be payable on or before the first Monday in January, 2014 and shall bear
interest at the rate of percent per annum from November 1, 2013.
3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the proper amount
to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the
district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed
assessment in his office for public inspection.
4. The City Administrator shall, upon the completion of such proposed assessment, notifythe Council thereof.
Adopted by the Council this 28th day of May 2013.
Mayor
City Administrator
COMPILED BY: P VANDER VEEN
ASSESSMENT ROLL NO. 5106
LETTING NO. 10 /PROJECT NO. 13 -10
2013 Parking Lot Improvements
City: Parking Lot B - Franklin St SW 11st Ave SW /Glen St SW across from Park Elem., Parking Lot J - 125 Jefferson St SE - Evergreen Apartments, and Fire Dept - 246 Adams St SE1205 3rd Ave SE
School District: Administration Bldg - 30 Glen St NW, High School - 1200 Roberts Rd SW, West Elementary - 875 School Rd SW
Hutchinson Health: West Parking Lot - 3 Century Ave SW
Construction of pavement surface, reclamation /removal, grading, aggregate base, drain tile, storm sewer, lighting, pavement markings, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances
1ST HEARING: 5/14/2013
COMPUTED BY: P VANDER VEEN
CHECKED BY: K EXNER
NUMBER OF YEARS:
10
2ND HEARING:
06/11/2013
INTEREST RATE:
ADOPTED:
U O
CITY PID NO.
COUNTY PID NO.
PROPERTY ADDRESS
OWNER NAME
ONMERADDRESS
LEGAL DESCRIPTION
ADDITION OR SUBDIVISION
PARKING LOTS
CITY COST
PARKING LOTS
ASSESSMENT
TOTAL
ASSESSMENT
1
06 116 29 04 0350
23 0501020
136 1ST AVE SW
IND SCHOOL DISTRICT 423 - PARKING LOT B
30 GLEN ST NW
HUTCHINSON MN 55350
E72' OF LOTS 9 & 10, BLOCK 11, SOUTH HALF CITY OF HUTCHINSON
$75,000.00
$75,000.00
2
06 116 29 04 0310
23 050 0960
105 2ND AVE SW
H H & L PROPERTIES LLC - PARKING LOT B
707 13TH ST W
HUTCHINSON MN 55350
LOT 5, BLOCK 11, SOUTH HALF CITY OF HUTCHINSON
$25,000.00
$25,000.00
3
31117 29 14 0300
230530030
30 GLEN ST NW
IND SCHOOL DISTRICT 423 - CENTRAL
DISTRICT
30 GLEN ST NW
HUTCHINSON MN 55350
LOTS 3 -4 -5 -6 & N10' OF LOTS 1 & 2, BLOCK 40, L.M. GAZIN'S SUBDIVISION OF LOT 10, BLOCK
40, NORTH HALF CITY OF HUTCHINSON
$37,959.19
$37,959.19
4
01 116 3012 0010
23 001 0200
1200 ROBERTS RD SW
IND SCHOOL DISTRICT 423 - HIGH SCHOOL
30 GLEN ST NW
HUTCHINSON MN 55350
NW 1/4 SW 1/4 EX N 2 RODS & EX W 2 40DS, SECTION 01- 116 -30 35.00 ACRES
$620,263.50
$620,263.50
5
01 116 3012 0010
23 001 0100
875 SCHOOL RD SW
IND SCHOOL DISTRICT 423 - WEST ELEM
30 GLEN ST NW
HUTCHINSON MN 55350
14.64 AC OF SW 1/4 SW 1/4 SECTION 10- 116 -30
$93,344.72
$93,344.72
6
3 CENTURYAVE SE
HUTCHINSON HEALTH
HUTCHINSON MN 55350
PART OF LOT 16 & 18 N OF EXTENSION OF CENTURYAVE, AUDITORS PLAT OF SECTION 07 -116-
129
$94,796.76
$94,796.76
PARKING LOT B
$107,563.35
$0.00
PARKING LOT
$52,213.67
$0.00
FIRE DEPT
$50,297.19
$0.00
TOTAL ASSESSMENT ROLL NO. 5106
$210,074.21
$946,364.17
$946,364.17
Total Project Cost:
$1,156,438.38
G WSSESSM ENT ROLLSV OLLS \2013 \SA5106- L10P13-10 Parking Lots \C-23-ASSESSMENT ROLL AR-5106 L10P13-10 -Page 1 oft
RESOLUTION NO. 14153
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 5106
LETTING NO. 10 /PROJECT NO. 13 -10
WHEREAS, by a resolution passed by the Council on the 28th day of May 2013, the City Engineer was
directed to prepare a proposed assessment of the cost of improving:
2013 City Parking Lot Improvements:
City Parking Lot B - Franklin St SW /1st Ave SW /Glen St SW across from Park Elem.
City Parking Lot J - 125 Jefferson St SE — Evergreen Apartment
Fire Dept. - 246 Adams St SE /205 3rd Ave SE
School District locations:
Administration Bldg - 30 Glen St NW
High School - 1200 Roberts Rd SW
West Elementary - 875 School Rd SW
Hutchinson Health:
West Parking Lot — 3 Century Ave SW
and others to be determined, by construction of pavement surface, reclamation /removal,
grading, aggregate base, drain tile, storm sewer, lighting, pavement markings, concrete curb
and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; and
WHEREAS, the City Engineer has notified the Council that such proposed assessment has been
completed and filed in his office for public inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. A hearing shall be held on the 25th day of June, 2013, in the Council Chambers at Hutchinson City
Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning
property affected by such improvement will be given an opportunity to be heard with reference to such
assessment.
2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment
to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the
notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each
parcel described in the assessment roll not less than two weeks prior to the hearing.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to the
County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by
November 15th, 2013. He may at any time thereafter, pay to the City Administrator, the entire amount of the
assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is
made. Such payment must be made before November 15 or interest will be charged through December 31 of
the succeeding year.
Adopted by the Council this 28th day of May 2013.
Mayor
City Administrator
PUBLICATION NO. 7994
NOTICE OF HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA -5106
LETTING NO. 10 /PROJECT NO. 13 -10
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council will meet at 6:00 P.M. on the 25th day of June 2013, in the
Council Chambers at City Hall at Hutchinson, Minnesota, to consider and possibly adopt the proposed
assessment for the improvement of:
2013 City Parking Lot Improvements:
City Parking Lot B - Franklin St SW /1st Ave SW /Glen St SW across from Park Elem.
City Parking Lot J - 125 Jefferson St SE — Evergreen Apartment
Fire Dept. - 246 Adams St SE /205 3rd Ave SE
School District locations:
Administration Bldg - 30 Glen St NW
High School - 1200 Roberts Rd SW
West Elementary - 875 School Rd SW
Hutchinson Health:
West Parking Lot — 3 Century Ave SW
and others to be determined, by construction of pavement surface, reclamation /removal,
grading, aggregate base, drain tile, storm sewer, lighting, pavement markings, concrete curb
and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; and
Adoption by the Council of the proposed assessment against abutting property may occur at the
hearing
This assessment is proposed to be payable in equal annual installments extending over a period of
ten years, the first of the installments to be payable on or before the first Monday in January 2014, and will
bear interest at the rate of 10 percent (plus or minus) per annum from the date of the adoption of the
assessment resolution. To the first installment shall be added interest on the entire assessment from the
November 1, 2013 until December 31, 2014. To each subsequent installment when due shall be added
interest for one year on all unpaid installments.
You may at anytime prior to certification of the assessment to the County Auditor, pay the entire
assessment on such property, with interest accrued to the date of payment, to the City Administrator. No
interest shall be charged if the entire assessment is paid by November 15th, 2013. You may, at anytime
thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest
accrued to December 31 st of the year in which such payment is made. Such payment must be made before
November 17th or interest will be charged through December 31 st of the succeeding year. If you decide not to
prepay the assessment before the date given above, the rate of interest that will apply is 10 percent (plus or
minus) per year. The right to partially prepay the assessment shall be until November 15, 2013.
The proposed estimated assessment is on file for public inspection at the City Engineer's Office. The
total amount of the proposed estimated assessment is $946,364.17. Written or oral objections will be
considered at the meeting.
No appeal may be taken as to the amount of an assessment unless a signed, written objection is filed
with the City Administrator prior to the hearing or presented to the presiding officer at the hearing. The Council
may, upon such notice, consider any objection to the amount of a proposed individual assessment at an
adjourned meeting upon such further notice to the affected property owners as it deems advisable.
If an assessment is contested or there is an adjourned hearing, the following procedure will be
followed:
PUBLICATION NO. 7994
ASSESSMENT ROLL NO. SA -5106
LETTING NO. 10 /PROJECT NO. 13 -10
PAGE 2
The City will present its case first by calling witnesses who may testify
by narratives or by examination, and by the introduction of exhibits.
After each witness has testified, the contesting party will be allowed to ask questions.
This procedure will be repeated with each witness until neither side has further
questions.
After each witness has testified, the contesting party will be allowed to ask questions.
This procedure will be repeated with each witness until neither side has further
questions.
After each witness has testified, the contesting party will be allowed to ask questions.
This procedure will be repeated with each witness until neither side has further
questions.
2. After the City has presented all its evidence, the objector may call witnesses or
present such testimony as the objector desires. The same procedure for questioning
of the City's witnesses will be followed with the objector's witnesses.
3. The objector may be represented by counsel.
4. Minnesota rules of evidence will not be strictly applied; however, they may be
considered and argued to the Council as
to the weight of items of evidence or testimony presented to the Council.
5. The entire proceedings will be tape- recorded.
6. At the close of presentation of evidence, the objector may make a final presentation
to the Council based on the evidence and the law. No new evidence may be
presented at this point.
An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section
429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days afterthe adoption
of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or
City Administrator.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the
payment of this special assessment for any homestead property owned by a person 65 years of age or older
for whom it would be a hardship to make the payments. When deferment of the special assessment has been
granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable
interest, become due. Any assessed property owner meeting the requirements of the law and the resolution
adopted under it, may within 30 days of the confirmation of the assessment, apply to the City Clerk, for the
prescribed form for such deferral of payment of this special assessment on his property.
Jeremy J. Carter, City Administrator
City of Hutchinson, Minnesota
PUBLISHED IN THE HUTCHINSON LEADER ON
WEDNESDAY, MAY 29TH, 2013 AND WEDNESDAY, JUNE 5TH, 2013.
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Items for 2013 Pavement Management Program (Letting No. 3 /Project No 13 -03)
Department: PW /Eng
LICENSE SECTION
Meeting Date: 5/28/2013
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above
referenced project at their June 11th meeting. City staff will be administering a Neighborhood Meeting prior to the
Public Hearing to familiarize adjacent property owners with the proposed project improvements and potential special
assessment amounts. This work (please see attached Engineer's Estimate) will be completed within the previously
bid 2013 Pavement Management Program project through a change order in effort to cost - effectively address
adjacent east -west roadways that have very limited assessment potential. This approach has been reviewed by the
Resource Allocation Committee and the City Attorney.
We recommend that the attached Resolutions be approved.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 93,700.00
Total City Cost: $ 86,700.00 Funding Source: Bonding
Remaining Cost: $ 7,000.00 Funding Source: Special Assessments
RESOLUTION NO. 14149
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 3 /PROJECT NO. 13 -03
WHEREAS, it is proposed to improve:
Milwaukee Avenue SW (Lynn to TH 15) and Miller Avenue SW (Lynn to TH 15) by roadway
overlay /rehabilitation surface milling /removal, grading, concrete curb and gutter, bituminous
base, bituminous surfacing, restoration and appurtenances; and
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 3 /Project No. 13 -03, be referred to the Engineer for
study and that that person is instructed to report to the Council with all convenient speed advising the Council
in a preliminary way as to whether the proposed improvement is necessary, cost - effective, and feasible;
whether it should best be made as proposed or in connection with some other improvement; the estimated
cost of the improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 28th day of May 2013.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Center /1I I Hassan St SE/Hutchinson MN 55350 - 2522/320 - 234- 4209/FAX 320 - 234 -4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor and City Council
FROM: Kent Exner, DPW /City Engineer
DATE: May 28, 2013
SUBJECT: Letting No. 3 /Project No. 13 -03
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L3/P13 -03 Milwaukee Avenue SW (Lynn to TH 15) and Miller Avenue SW (Lynn to TH 15); roadway
overlay /rehabilitation surface milling /removal, grading, concrete curb and gutter, bituminous base,
bituminous surfacing, restoration and appurtenances.
ESTIMATED COST
TOTAL
Construction Cost
$93,700.00
Engineering
$0.00
Administration
$0.00
Fiscal /Legal /Interest
$0.00
Engineering Services
$0.00
ESTIMATED TOTAL
$93,700.00
ESTIMATED FUNDING
TOTAL
Assessable Cost
$7,000.00
City - Bonding
$86,700.00
City - Water Funds
$0.00
City - Wastewater Funds
$0.00
City - Stormwater Utility Funds
$0.00
Municipal State Aid
$0.00
Federal Aid
$0.00
ESTIMATED TOTAL
$93,700.00
RESOLUTION NO. 14150
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 3 /PROJECT NO. 13 -03
WHEREAS, pursuant to a resolution of the Council adopted May 28th, 2013, a report has been
prepared by Kent Exner, Public Works Director /City Engineer with reference to the following proposed
improvements:
Milwaukee Avenue SW (Lynn to TH 15) and Miller Avenue SW (Lynn to TH 15) by roadway
overlay /rehabilitation surface milling /removal, grading, concrete curb and gutter, bituminous
base, bituminous surfacing, restoration and appurtenances; and
said report was received by the Council on May 28th, 2013.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement of such street(s)s in accordance with the report and the
assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429, at an estimated total cost of the improvement of $93,700.00.
2. A public hearing shall be held on such proposed improvements on the 11th day of June, 2013, in
the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and
published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 28th day of May, 2013.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
PUBLICATION NO. 7993
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO. 3
PROJECT NO. 13 -03
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the
Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 11th day of June, 2013, to
consider the making of an improvement of Letting No. 3 /Project No. 13 -03, an improvement of:
Milwaukee Avenue SW (Lynn to TH 15) and Miller Avenue SW (Lynn to TH 15) by roadway
overlay /rehabilitation surface milling /removal, grading, concrete curb and gutter, bituminous
base, bituminous surfacing, restoration and appurtenances,
pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such
improvement is the benefited property, for which property owners shall receive mailed notice.
The estimated City cost of said improvement is $86,700.00 and an estimated Assessable cost of
$7,000.00, for the total estimated cost of $93,700.00. A reasonable estimate of the impact of the assessment
will be available at the hearing. Such persons as desire to be heard with reference to the proposed
improvement will be heard at this meeting.
Dated: 05/28/2013
Jeremy J. Carter, City Administrator
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR
AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE
REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, MAY 29TH, 2013 AND WEDNESDAY,
JUNE 5TH, 2013.
HUTCHINSON CITY COUNCIL c'ry -f
Aa�
Request for Board Action 7AL =-ft
Agenda Item: Dairy Day Celebration (Street Closure)
Department: Police
LICENSE SECTION
Meeting Date: 5/28/2013
Application Complete Yes
Contact: Daniel Hatten
Agenda Item Type:
Presenter: N/A
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency No
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
The annual Dairy Day Celebration will be held on Friday, June 7th 2013 in Library Square from 9:00 a.m. until 3:00
p.m. This time frame includes setup and cleanup. The Agri- Business Committee is requesting First Ave SE be closed
to allow tractors and equipment displays during the event.
The Police Department recommends approval of this request. We also recommend the closing of First Ave SE
between Main St. and Hassen St be from 6:00 a.m. to 3:00 p.m. to ensure no unnecessary traffic will effect the event.
We look forward to working with the Agri- Business Committee to once again make the Dairy Day Celebration a safe
and successful event.
BOARD ACTION REQUESTED:
Approval
Fiscal Impact: $ 34.90 Funding Source: N/A
FTE Impact: 1.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
0000 0
H I SO N
H T� N
U
00 AREA CHAMBER OF COMMERCE
AND TOURISM
May 14, 2013
Sergeant Joe Nagel
Hutchinson Police Services
10 Franklin St SW
Hutchinson, MN 55350
Dear Sergeant Nagel,
2 Main Street South
Hutchinson, MN 55350
320.587.5252
100 ..: •
Fax: 320.587.4752
info@explorehutchinson.com
www.explorehutchinson.com
On behalf of the Hutchinson Chamber & Tourism's Agri - Business Committee I would like to make a request
to close First Ave SE between Main Street and Hassan Street.
This request is for our annual Dairy Day Celebration on Friday, June 7, 2013 in Library Square. We would like
to use First Ave SE for the tractor club and equipment displays. We currently have Library Square reserved
from 9:00 am until 3:00 pm. The tractors would be brought in Friday morning after 9:00 am. The event is
scheduled to run until 1:30 pm, but we are requesting 3:00 pm to allow for clean -up.
If you have any questions, or if the committee can be of any assistance, please give me a call at 320 -234-
0789 or email us at angela@exglorehutchinson.com.
Thank you for your help.
Sincerely,
VnArea Chamber of Commerce & Tourism
06 9
HUTCHINSON
• 0 0 Agri- Business
CITY OF HUTCHI NSDN
R55CKFEG LOG22001VO Council Check Register 5/23/2013
Check Dat es 5/ 16 - 5/ 28/ 13
Check#
CkDate
Amount Vendor/ Explanation
175794
5/16/2013
200.00 ALBERS LANCE
175795
5/16/2013
44.00 BLOC, MARGORI E
175796
5/16/2013
390.00 BUREAU OF CRI M . APPRENBNSON
175797
5/16/2013
160.91 CENTRAL HYDRAULICS
175798
5/16/2013
820.93 ELEC,TRO WATCHMAN
175799
5/16/2013
44.00 M I ELKF, EI LEEN
175800
5/16/2013
125.00 MN BCA CJTE
175801
5/16/2013
996.05 SCHM ELI NG 0 L CO
175802
5/16/2013
724.07 9 U M BERLAN D
175803
5/28/2013
19, 000.00 ABDO, EI CK & M EYERS
175805
5/28/2013
700.16 ACE HARDWARE
175806
5/28/2013
525.00 ALEXANDRIA TECHNICAL COLLEGE
175807
5/28/2013
158.80 AM ERI CAN BOTTLI NG CO
175808
5/28/2013
90.85 AM ER CAN FAM I LY I NSCO.
175809
5/28/2013
11.70 AM ER CAN WELDI NG & GAS
175810
5/28/2013
73.10 AM ER PRI DE SERA C EB
175811
5/28/2013
1,665.52 ANCHOR PROM OII ONS
175812
5/28/2013
1,000.00 ANDERSON, CYNTHIA
175813
5/28/2013
302.59 ARCH C GLAC I ER PRBVI I U M I CE I NC
175814
5/28/2013
923.00 ARNESON DISTRI BUT NG CO
175815
5/28/2013
322.01 AUTOVALUE- GLENCOE
175816
5/28/2013
725.00 B & C PLUM BI NG & HEAII NG I NC
175817
5/28/2013
1,975.00 B& L UII UTY MAI NTENANCE
175818
5/28/2013
2,962.50 B. W. WELDING
175819
5/28/2013
3,640.06 BAC HM AN' S
175820
5/28/2013
123.02 BAH E MICHAEL
175821
5/28/2013
4,815.20 BAI LEY NURSERI ES� INC
175822
5/28/2013
1,018.00 BARN YARD, THE
175823
5/28/2013
198.60 BERN I CSC S
Account Description
MCENTERTRIPREVENUE
•• 1 WiN A '+:' A 7? ' : : fg-
OTHER •• -A
SIRCENTERTRIPREVENUE
TRAVEL. SCHOOL 0ONFE1:1NCE
MOTORFUELS& LUBRICANTS
OP I A ..
AUDIT& FINANCE
OP-.A ..
TRAVEL. SCHOOL 0ONFE1:1NCE
OOSFOFMIX& 9DFTDRINKS
A ••' :D •
OP-.A ..
OP-.A ..
R ESS • •EB
CCXST OF :::'
• ENT PARTS
•• 'A '+:'A f K : I I M T : •
RECEIVED NOT VOUCHERED
OPERA ..
A D• AP A +A
PALLET . +SPA .
175824
5/28/2013
2,286.56 BETTER HALF 8\4 BID DERV
UNI FORMS& PBRSONAL BDUI P
175825
5/28/2013
484.63 BRANDON TI RE 00
AUTOM OTIVE REPAIR
175826
5/28/2013
538.65 BROTHB�S R RE PROTECII ON COM PA
CONTRACT RE'AI R & MAINTENANCE
175827
5/28/2013
107.98 BU9-IMAN, RAQUB_
OPEPATINGSUPPLJES
175828
5/28/2013
66.80 BU9 NESSAARE SOLUTIONS
OFFI CE SUPPL I ES
175829
5/28/2013
34,543.87 C& L DI STRI BUTT NG
COST OF SALES BEER
175830
5/28/2013
98.70 CAU FORNIA CONTRACTORSSUPPLJ E
UNI FORM S& PENAL EQUI P
175831
5/28/2013
424.23 CARSON PATROL -SHOP LLC
AUTOMOTIVE REPAIR
175832
5/28/2013
100.00 CARTER, RON
UNI FORMS& PBRSONAL EQUI P
175833
5/28/2013
502.20 CENTRALHYDRAULJCS
RECEIVED NOT VOUCHBRED
175834
5/28/2013
294.80 CENTRAL M CGOWAN
EQUI PM ENT PARTS
175835
5/28/2013
69.77 CENTURY FENCE
REPAIR & MAI NTENANCESUPPLJ ES
175836
5/28/2013
500.00 CGM C
DU ES & SU B9CR1 PII ONS
175837
5/28/2013
1, 000.00 CHURCH, JAMES
PROFESS ONAL -cEF\VICES
175838
5/28/2013
49.93 COM DATA CORPORATI ON
FLOWERS FOR EM PLOYEES
175839
5/28/2013
100.00 CORNER POST BROSON CONTROL
IM PROV OTHBRTHAN BLDGS
175840
5/28/2013
4, 992.50 CREATIVE I NFORMATION SYSTEMS
SOFTWARE
175841
5/28/2013
720.55 CROW RI VBRAUTO & TRUCK RE'AI R
AUTOMOTIVE REPAIR
175842
5/28/2013
735.75 CROW RI VBR COATI NGS
CONTRACT RE'AI R & MAINTENANCE
175843
5/28/2013
365.51 CROW RI VBR GLASS
RE'AI R & MAI NTENANCE SU PPLI ES
175844
5/28/2013
10, 822.00 CROW RI VBR OFFi aAL SASSN
OTHER CONTRACTUAL
175845
5/28/2013
5,046.59 CUM M I NS NPOWER, LLC
CONTRACT RE'AI R & MAINTENANCE
175846
5/28/2013
53.35 DANI 8-9 BRIAN
ACOOUNTS PAYABLE MANUAL
175847
5/28/2013
7,080.40 DAY DI SI RI BUTT NG
COST OF SALES BEER
175848
5/28/2013
38.44 DOER NQ CAROLE
LEGAL REFUND
175849
5/28/2013
5,297.36 DPC I NDUSTRI ES I NC
CHEM I COLS & PRODUCTS
175850
5/28/2013
1,031.80 DROP -N -GO 9-II PR NG, INC
PRINTING & PUBLI-SHING
175851
5/28/2013
213.86 DYNA SYSTEMS
EQUI PM ENT PARTS
175852
5/28/2013
8,036.65 E2 ELECTRI CAL SERVICES I NC
CONTRACT REFAI R & MAINTENANCE
175853
5/28/2013
1, 320.00 EATON CORPORATION
OONTRACT RE'AI R & MAINTENANCE
175854
5/28/2013
100.00 EBERT, DICK
UNI FORMS& PENAL EQUI P
175855
5/28/2013
196.12 ECOLAB PEST BJ M I NATI ON
REFUg- REI: YCLI NG
175856
5/28/2013
130.00 ELLEFE ON, SAM
OTHER CONTRACTUAL
175857
5/28/2013
2,804.20 EM El;GENCYAPPARATUSMAINT
OONTRACTREPAIR& MAINTENANCE
175858 5/28/2013 708.53 ENVI RONM ENTAL R®OURCEAS30C OPE?AII NG EJPPU ES
175859
5/28/2013
60.55 ERLAN DSON, BEN
TRAVEL SCHOOL CONFERENCE
175860
5/28/2013
2,391.89 EVERETT & VANDE VVI E_ PLLP
PROFESS ONAL -cERVICES
175861
5/28/2013
315.00 DCTREM E BB/E?AGE LLC
COST OF M IX & SOFT DRI NKS
175862
5/28/2013
80.99 FARENBAUGH, A9 -ILEY
UNIFORVIS& PERSCINALEQUIP
175863
5/28/2013
987.76 FARM - RI TE EQU I FM ENT
CENTRAL GARAGE REPAI R
175864
5/28/2013
322.20 FASTENAL OOM PANY
SIGNS& STRI PPI NG MATERIALS
175865
5/28/2013
407.58 FINANCE & OOM M SCE
ADVER11 SI NG
175866
5/28/2013
252.60 FI FIST CHOICE FOOD & BB/E?AGE S
OFFICE EJPPU ES
175867
5/28/2013
158.12 G& KSERMCEB
CLEANI NG EJPPU ES
175868
5/28/2013
24,170.90 GARI CK OORPORAT ON
CR®49 DE I NVENTORY
175869
5/28/2013
3,200.00 GAM N, OLSON & WI NTEZS LTD
PROFESS ONAL -cERVICES
175870
5/28/2013
342.41 GE WATER & PROCEMTECHNOLOGI E
EQUI FM ENT PARTS
175871
5/28/2013
692.01 GL ENCOE POLICE DEPT
SAFE & SOBER GRANT DI STRI BUTTON
175872
5/28/2013
77.26 GODFATHERS PIZZA
OPEZAII NG EJPPU ES
175873
5/28/2013
365.33 GRANGER
OPE?AII NG EJPPU ES
175874
5/28/2013
90.00 GROU P M OBI LE
CENTRAL GARAGE REPAI R
175875
5/28/2013
1,616.64 GJFUEH STALOCK& CHARGOPA
AOCRU®GARNI9- IMBNTS
175876
5/28/2013
567.90 H. A. R T
ACCRUED DEFERRED OOM P
175877
5/28/2013
3,898.71 HACH OOM PANY
OTHEROONTRACTUAL
175878
5/28/2013
54.51 HAGER,)EVVB_RY I NC
OPEZAII NG EJPPU ES
175879
5/28/2013
160.77 HAM M OND, MICHELLE
OPERATI NG EJPPU ES
175880
5/28/2013
10,410.00 HANSON & VAS OONSTRUCTI ON
CONTRACT REPAIR & MAINTENANCE
175881
5/28/2013
4, 495.12 HAWIgNSINC
CHEMICALS& PRODUCTS
175882
5/28/2013
107.07 HD EJ PPLY WATE A/ORKS LTD
OONTRACT REPAIR & MAINTENANCE
175883
5/28/2013
38.43 HENRYSFOODSINC
FOOD PRODUCTS-00NCES90N
175884
5/28/2013
356.10 HI LLYARD / HUTCHI NEON
RECEIVED NOT VOUCHER®
175885
5/28/2013
614.37 HI RSINFI ELD' S I NC
REPAI R & MAI NTENANCEEJPPU ES
175886
5/28/2013
2,685.00 HJERPE OONTRACTI NG
CONTRACT REPAIR & MAINTENANCE
175887
5/28/2013
1,040.00 HOLT PETEZ93N CHARTER BUS
OTHER CONTRACTUAL
175888
5/28/2013
110.00 HOTZIE� -SHELLY
All ON ACTIVITY FEES
175889
5/28/2013
1,000.00 HOY, HE DI d
PROFESS ONAL -cERVICES
175890
5/28/2013
4,451.18 HUTCHINSON OONVENIION & VISITO
LODGINGTAXREMBURSEIVIENT
175891
5/28/2013
144.00 HUTCHINEON LEADER
ADVERTISING
175892 5/28/2013 331.50 HUTCHI N9ON PLUMBING & HEATING OONTRACT REPAI R & MAINTENANCE
175893 5/28/2013 100.00 HUTCHIN93N 9ENllORADM9JRYBQA OTHER 00NTRACTUAL
175894
5/28/2013
246.25 HUTCHIN93N WHOLESALE
EOUIPM ENT PARTS
175895
5/28/2013
5.00 HUTCHIN93N, aTYOF
BUILDING PERM ITS
175896
5/28/2013
4,825.87 HUTCHIN93N, aTYOF
UIILJIIES
175897
5/28/2013
4,000.00 HUTCHINSON, a-rYOF
ATM REI:1LENI9N
175898
5/28/2013
10.00 IOWA DEPT OF AGRICULTURE
DUES& SUBSCRIPTIONS
175899
5/28/2013
53.93 ITAS;'A GRE3NHOUg INC
OPERAII NG S UPPLJ ES
175900
5/28/2013
295.79 JACKSUNIFORMS& EQUIPMENT
UNIFORMS& PERSONALEOUIP
175901
5/28/2013
850.00 ,ETRANg'ORT LLC
FREIGHT
175902
5/28/2013
9,000.00 J3;EMYJAN93N OONSTRUCTION INC
INSTALLATION
175903
5/28/2013
452.53 JURY S TRAN9Vl I S9 ON SERM CE
CENTRAL GARAGE REPAIR
175904
5/28/2013
1,233.67 JOCH U M , DANIEL
TRAVEL SCHOOL OON FE:ENCE
175905
5/28/2013
20, 081.66 JOHNSON BROTHEFS U QUOR 00.
OOST OF SALES V\A NE
175906
5/28/2013
85.00 JOHN93N, DOUG L.
UNI FORM S& PERSONALBOUIP
175907
5/28/2013
74.42 IQOS$ TOM
OOM M UNICATIONS
175908
5/28/2013
296.11 [4R ST I OD, INC
FREIGHT
175909
5/28/2013
73.57 L& P SUPPLY 00
EOUI PM ENT PARTS
175910
5/28/2013
100.00 LAR93N, QUENT N
UNI FORMS& PERSONAL BOUI P
175911
5/28/2013
679.38 U FE I NSURANCE OOM PANY OF AM ER
ACCRUED U FE I NSURANCE
175912
5/28/2013
24,626.78 LOCHER BROTHERS 1 NC
OOST OF SALES-BE R
175913
5/28/2013
16.00 LOFTNESi J LL
CAM PGROUND FEES
175914
5/28/2013
19,666.41 LOGS
OOM PUTS SERACE
175915
5/28/2013
2,527.44 LYNDE & M CLEOD I NC
INVENTORY
175916
5/28/2013
3,724.59 M ANAGEVI ENT I N FORM All ON 93LUll
( OONTRACT REPAI R & MAINTENANCE
175917
5/28/2013
85.00 M ANTHEM, SUSAN
EOU I FM ENT PARTS
175918
5/28/2013
6,303.99 MARK BE KER 00NSTRUCTION LLC
BUILDINGS
175919
5/28/2013
40.00 MARTIN, ANITA
RJECI;EAIION ACTIVITY FEES
175920
5/28/2013
84.99 M CAI N, M ITCHEL
U N I FORM S& PERSONAL EOUI P
175921
5/28/2013
1,031.05 M CAD OOOP POWER ASSN
Ull LJ TI ES
175922
5/28/2013
184.00 M CAD OOUNTY DER
PROFESS ONAL SEWICEB
175923
5/28/2013
415.93 M CAD OOUNTY J-IER FF SOFRCE
SAFE & 93BER GRANT DI STRI BUTTON
175924
5/28/2013
98,178.53 M EDI CA
EM PL HEALTH & INS BEN E=1T
175925
5/28/2013
2,335.34 M E3<ER OOUNTYJ-IER FF SOFRCE
SAFE & 93BER GRANT DI STRI BUTTON
175926
5/28/2013
8,361.02 M EBB WA9-IED SAND & GRAVEL
SAND
175927
5/28/2013
376.64 M ENARDS HUTCHI N9DN
OPEZATI NG SUPPLJ ES
175928
5/28/2013
100.00 M ETRO CHIEF R REOFFICB;SASSN
DUES& 9JB9rPo PTIONS
175929
5/28/2013
373.65 M I LW ER HERITAGEM NEYARD & WI
COST OF SALJSWI NE
175930
5/28/2013
88.20 M I NNEAPOLJS CITY OF
OTHER CONTRACTUAL
175931
5/28/2013
720.00 M I N N EBDTA BOARD OF P.O. S T.
DU E5 & 9J B9CRI PTI ONS
175932
5/28/2013
15.00 M I N N E9DTA I CE ARENA M ANAGERSA
TRAVEL SCHOOL CON FERBVCE
175933
5/28/2013
125.00 M I NNE9DTA POLLUTION OONTROLAG
OTHER CONTRACTUAL
175934
5/28/2013
546.00 M I NNE9DTA PUBLJC EM PLOYBESAS
ACCRUED UNION DUES
175935
5/28/2013
1,049.00 MINNE9DTASTATEHORIICULTURAL
RECEIVED NOT VOUCHERED
175936
5/28/2013
729.80 M I NNE9DTA VALLEYTESII NG LAB
OTHER CONTRACTUAL
175937
5/28/2013
2,256.93 M M C
CONTRACT RE'AI R & MAINTENANCE
175938
5/28/2013
225.00 MN BCA CJTE
TRAVEL SCHOOL CONFERENCE
175939
5/28/2013
212.10 M NDRI VER I\4 ANUALSOOM
OPERAII NG SUPPU ES
175940
5/28/2013
80.16 M ODBRN TOWI NG
PROFESS ONAL SERVICES
175941
5/28/2013
504.85 M -R 9 GN
SIGNS& STRIPPING MATERIALS
175942
5/28/2013
225.00 M WOA
TRAVEL SCHOOL CONFERENCE
175943
5/28/2013
1,000.00 NELSON, JUDD
PROFESSIONAL SERVICES
175944
5/28/2013
2,554.50 NEWFRANCEWINE
COST OFSALJSWINE
175945
5/28/2013
558.37 NORTH CENTRAL LABORATORI ES
OPERATI NG SUPPLJ ES
175946
5/28/2013
138.93 OFFI CE DEBT
OFFI CE 9J PPLJ ES
175947
5/28/2013
140.12 OFFICEOF ENTERPRISETECHNOLOG
COMMUNICATIONS
175948
5/28/2013
57.79 OLIN CHAI N & CABLE 00.
EQUI PM ENT PARTS
175949
5/28/2013
786.00 OLSON' S LOCK9Vl ITH
CONTRACT RB'AI R & MAINTENANCE
175950
5/28/2013
266.99 O RB LLYAUTO PARTS
CENTRAL GARAGE RB'AI R
175951
5/28/2013
455.29 ORGANIC GRASSSEED & 9JPPLYOF
LAND93V E MATERIALS
175952
5/28/2013
213.54 PAUL SON, JOHN
TRAVEL SCHOOL CONFERENCE
175953
5/28/2013
205.20 R3+-E3;TION PACKAGING INC
FOOD PRODUCTSCONCES9ON
175954
5/28/2013
7, 095.93 PHILUPSWINE& SPIRITS
COSTOFSALJSWINE
175955
5/28/2013
1,073.42 PI NEVALLEY EDO PRODUCTS
CHEM I CALS& PRODUCTS
175956
5/28/2013
138.00 FOSTM ASTER
POSTAGE
175957
5/28/2013
776.65 PREVI I ERTECH PACKAG NG
EQUI PM ENT PARTS
175958
5/28/2013
331.74 PRO -BU I LD
9 GNS& STRIPPING MATERIALS
175959
5/28/2013
270.30 PROMAXXTRUCK PARTS
CENTRAL GARAGE RB'AI R
175960
5/28/2013
30.46 QUASI, GBDRGE
OOM M 8:;0AL LOAN REFAYM ENT
175961
5/28/2013
638.32 RAJ NBOW TREECARE
EDUI PM ENT PARTS
175962
5/28/2013
90.24 REDM AN, RANDY
A000UNTS PAYABLE MANUAL
175963
5/28/2013
49.60 RER=VEAPPARE_ FACTORY INC
UNI FORI\4 S& PEZEONAL BDUI P
175964
5/28/2013
51.00 RE D, ANDY
TRAVB_ SCHOOL 00NF8:ENCE
175965
5/28/2013
31,753.20 RE NER ENTERPRISESi INC
FR8GHT
175966
5/28/2013
1,032.00 R8 NEI:� CRAIG
RENTSHANGARS& SHOP
175967
5/28/2013
1,221.00 RICHARDS gAM LESSGUTTER I NC
OONTRACT REPAIR & MAINTENANCE
175968
5/28/2013
2, 671.35 ROYAL II RE
CENTRAL GARAGE REFAI R
175969
5/28/2013
579.99 RUNNINGSSJPPLY
SVIALLTOOLE
175970
5/28/2013
129.46 SAI NS3URY, GREGG
BUI LDI NG PERM ITS
175971
5/28/2013
429.12 SALTM AN LLC
OPE?All NG SJPPL I ES
175972
5/28/2013
2,730.08 SAM'SII RESER/ICE
RECEIVED NOT VOUCHBRED
175973
5/28/2013
71.40 SNr -ENT, DAN
OPE?AII NG SJPPL I ES
175974
5/28/2013
990.72 SCHM 8J NG OI L 00
EDUI PM ENT PARTS
175975
5/28/2013
15.00 SCHUMACHER, DON
TREEAPPL ICAIION/ PERM ITS
175976
5/28/2013
4,398.75 900TT EDU I FM ENT 00
PROFE59 0NAL /ICES
175977
5/28/2013
64.13 SCOTT SWI NDOW CLEANING S/IC
OONTRACT REPAIR & MAINTENANCE
175978
5/28/2013
105.09 S BORA, MARC
TRAVEL SCHOOL OON F8:ENCE
175979
5/28/2013
78.80 - SHRBD�IT USA I NGM I NNEAPOU S
OONTRACT REPAIR & MAINTENANCE
175980
5/28/2013
150.00 SI M PLDCGRI NNBL LP
OONTRACT REPAIR & MAINTENANCE
175981
5/28/2013
18.80 SDRENS3N'SSALES& RENTALS
RECEIVED NOTVOUCHBRED
175982
5/28/2013
7, 789.89 SDUTHEI: N WINE& SPIRITSOFMN
OOSTOFSALJSWINE
175983
5/28/2013
1,972.41 SPRINT
OOM M UNI CAII ONS
175984
5/28/2013
182.00 SPSOOM M 8::,'CE
RECEIVED NOT VOUCHBRED
175985
5/28/2013
77.10 SF PAUL SEAM P WORKS
PRI NII NG & PUBLISHING
175986
5/28/2013
1,374.14 SF. CROIXTREESERACEINC.
OONTRACT REPAIR & MAINTENANCE
175987
5/28/2013
570.72 SFANDARD PRI NII NG
ADVERTISING
175988
5/28/2013
456.47 SFAPLESADVANTAGE
OFR CE SJPPL I ES
175989
5/28/2013
2,589.83 S ERU NG SYSTEM S& OONTROLSI N
PROFESS ONAL SEWICEB
175990
5/28/2013
2, 677.49 STEVENS ENGI NBERS INC
BUILDINGS
175991
5/28/2013
1, 000.00 S1 LLMAN, BRUCE
PROFESS ONAL SERVICES
175992
5/28/2013
6,939.92 SERBCH TRUCN NG
FR8 GHT - IN
175993
5/28/2013
3,970.41 SFRBCHERS
OOM M UNICAIION MAINTENANCE
175994
5/28/2013
17.66 SRJRGES MATT
TRAVB_ SCHOOL CONFRE NCE
175995
5/28/2013
273.21 9J PER 8 M OTEL
TRAVEL SCHOOL CON F8:ENCE
175996
5/28/2013
100.00 TAY, DAVE
UNI FORM S& PEZ93NAL DUI P
175997
5/28/2013
100.00 THOM P93N, DEN8 L
UNI FORMS& PEZ93NAL EDUI P
175998
5/28/2013
20.00 THOMP9ON, JULIE
OTHBRREI/ENUES
175999
5/28/2013
1,370.72 THOM 93N RBJTERSWESf
OPEZAII NG 9JPPU ES
176000
5/28/2013
375.78 II M BBRLAKE LODGE
TRAVB_ SCHOOL 00NF8:ENCE
176001
5/28/2013
378.49 TITAN MACHINERY
CENTRAL GARAGE RB'AI R
176002
5/28/2013
1,102.33 TOWN & COU NTRY II RE
CENTRAL GARAGE RB'AI R
176003
5/28/2013
23,217.94 TR33R-HORN & AS93C
M OTOR FUB-S& LUBRICANTS
176004
5/28/2013
157.67 TRI COUNTY WATER
OPBRAII NG 9JPPU ES
176005
5/28/2013
5,155.00 TRI PLEG OOM PANI ES
PROFESS ONAL9ERVICES
176006
5/28/2013
1,025.00 TRUEAM M CAN LOGISTICS LLC
FRB GHT
176007
5/28/2013
32.06 VALLEYSALESOF HUTCHI N93N
AUTOM OII VE REPAIR
176008
5/28/2013
38.51 VER ZON WI RB-ESS
C M M U N I CAII ONS
176009
5/28/2013
360.66 VI K, BRANDON
TRAVB_ SCHOOL 00NF8:ENCE
176010
5/28/2013
13,188.65 VIN NG BEER
COST OF SALES BEER
176011
5/28/2013
885.45 VI b NG COCA COLA
FOOD PRODUCTSCONCESS ON
176012
5/28/2013
955.50 VI NOODPIA INC
OOST OF SALJSWI NE
176013
5/28/2013
900.00 VI VI D I M AGE
PRI NII NG & PUBU 9NI NG
176014
5/28/2013
990.91 WASTEMANAGEM ENT OF WI -M N
RB =U9=- LANDR LLCHARGES
176015
5/28/2013
11,315.81 WASTE MANAGEM ENT OF WI -M N
RB =U9=- LANDR LL CHARGES
176016
5/28/2013
82.00 WILE , MICHAR_
OTHERREVENUES
176017
5/28/2013
1, 265.45 WINECOMPANY, THE
COST OFSALJSWINE
176018
5/28/2013
6,796. 00 WI NE M BRCHANTS I NC
COST OF SALJSWI NE
176019
5/28/2013
323.20 WI NSTID POLICE DEPARTMENT
SAFE & 93BER GRANT DI STRI BUIION
176020
5/28/2013
16, 837.22 WI RTZ BB/B:?AGE M I NNE93TA
COST OF SAL ESU QUOR
176021
5/28/2013
9,981.43 WORKCONNECTION, THE
OTHBRCONTRACTUAL
176022
5/28/2013
1,000.00 ZE LB:, DEB
PROFESSI ONAL 9ERVICES
609,472.59 Grand Total
Payment Instrument
Totals
Check Total
609,472.59
Total Paymei
609,472.59
ELECTRONIC FUNDS TRANSFERS
5/28/2013
TAX
FUND
PAYABLE TO
AMOUNT
FUEL,
HATS
MN DEPT OF REV
$2,354.39
SALES TAX
LIQUOR
MN DEPT OF REV
$36,727.00
SALES TAX
PRCE CIVIC ARENA
MN DEPT OF REV
$1,526.00
SALES & USE TAX
WATER SEWER CREEKSIDE
MN DEPT OF REV
$12,562.00
$53,169.39
$54,685.39
$10,524.51
$38,767.08
$2,291.23
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 5/17/2013
Period Ending Date: 5/11/2013
IRS - Withholding Tax Account
Employee /Employer FICA
Employee /Employer Medicare
Federal Withholding
MN Department of Revenue
State Withholding Tax
Public Employee Retirement Association
Employee /Employer PERA /DCP Contributions
TASC
Employee Flex Spending Deductions
$11,010.07 TASC
Employee Contributions to Heath Savings Account
Employer Contributions to Heath Savings Account
$525.00
$1,340.00
$1,280.00
$417.96
$0.00
MNDCP
Employee Contributions - Deferred Comp
ING
Employee Contributions - Deferred Comp
ICMA Retirement Trust
Employee Contributions - Deferred Comp
MN Child Support System
Employee Deductions
MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$120,841.24 Total Electronic Funds Transfer
HUTCHINSON CITY COUNCIL C;tx�,
Request for Board Action
Agenda Item: Trail Improvement - The Greens, Fairway Estates Second Addition
Department: PW1Eng
LICENSE SECTION
Meeting Date: 5/28/2013
Application Complete NIA
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 10
1 License Contingency NIA
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
The Greens, Fairway Estates Second Addition, questioned the future maintenance of and need for the trail located
within their development. Several meetings were held with representatives from the Homeowners Association and
City staff, By working together, the Homeowners Association and City staff have come to a recommendation they
believe will save everyone money in the long run.
This site is located on Golf Course Rd NW, currently constructed as a rural section roadway (no curb, gutter,
sidewalk, etc_). Reconstruction of Golf Course Rd NW from its current rural section to a typical urban section would
be very expensive, as significant grading would be needed, along with additional cost of of curb, gutter and
sidewalk/trail. To reduce the cost of reconstructing Golf Course Rd NW and to improve access to the City's trail
system, staff recommends the following:
Enter into an easement agreement identifying the City's right to use the development's trail as part of its trail system.
To accomplish this, four specific improvements to the current trail are required.
Area #1 - Create an access from Heritage Ave NW onto the trail, granting access to the City trail system for people
living along Heritage Ave NW.
Area #2 & #3 - Straighten the current trail configuration to allow one -way traffic, while maintaining the private trail
that runs along the rear yards of 1189 to 1208 Oakwood Ct NW.
Area #4 - Increase the width of the trail located on the east side of the development to a 10 -foot trail.
The easement would cover the entire development where trail exists. The Homeowners' Association would pay for a
portion of the costs of improving Areas #2 & 3, maintain landscaping features along the trail, and would repair any
cuts in the trail necessary for drainage. The City would maintain the trail as part of the City's trail system, would install
and maintain any necessary signage and may, at their own discretion, provide snow removal services.
There is no need to amend the developer's agreement, since only construction of the trail was adressed.
BOARD ACTION REQUESTED:
Review of Easement Agreement
Fiscal Impact: Funding Source:
FTE impact: Budget Change: No
Inctuded in current budget: No
PROJECT SECTION:
Total Project Cost: $ 23,551.80
Total City Cost: $ 22,551.80 Funding Source: Infrastructure Maintenance Funds
Remaining Cost: $ 1,000.00 Funding Source: Greens Homeowners' Association
Ur nu I k, rl I Lmo u+'4 L V I I
INSET B FAIRWAY ESTATES SECOND ADDITION 7CR D 0 C
HERITAGE
N
A
lo�
27
12
5, -14 Ill. Rl.. M.
27
1 ;1
14
27
"N 1�2 b k. --t aal
h7
r 27
g 24
1
27 9 ylir
ir 22,j 9
2
4,0 20
It:
27 27
21
27
Z, -Z
KIRSE A "N A C F, S
EHELr 3 OF 3 SHEETS
CONVENTIONAL SYMBOLS
TREET CENTERLINE
'ROPOSED CURB & GUTTER
:XT G. SANITARY SEWER —
'ROPOSED SANITARY SEWER —S —
:XTG. WATERMAIN I
'ROPOSED WATERMAIN — W-
:XTG. STORM SEWER
-- -
'ROPOSED DRAIN TILE
JO SEWER CONST. —ST—
A MAIN —Gas -
WRIED TELEPHONE CABLE T-
IBER OPTIC —F.O.-
IURIED ELECTRIC CABLE —E—
:X G. CURB & GUTTER
'ROPERTY LINE = R/W
IANHOLE Q
:ATCH BASIN
IYDRANT p
,ATER VALVE BOX
BEE Q
'ENCE —X —X-
:TREET LIGHT {j
EXTG. = EXISTING = INP. = INPLACE
PROP. = PROPOSED = F & I = FURNISH & INSTALL
NOTE: THE EXACT LOCATION OF GAS, POWER, TELEPHONE,
FIBER OPTIC. CABLE T.V. AND OTHER FACILITIES IS
UNKNOWN, THE CONTRACTOR SHALL CONTACT GOPHER
STATE ONE -CALL, INC. AT LEAST 48 HOURS BEFORE
BEGINNING EXCAVATION AT 1 -800- 252 -1166.
NOTE: THE SUBSURFACE UTILITY INFORMATION IN THIS
PLAN IS UTILITY QUALITY LEVEL D. THIS QUALITY LEVEL
WAS DETERMINED ACCORDING TO THE GUIDELINES OF
CI /ASCE 38 -02, ENTITLED "STANDARD GUIDELINES FOR
THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACI
UTILITY DATA."
NOTE: EXCAVATION PERMIT MUST BE ISSUED BY CITY
BUILDING OFFICIAL PRIOR TO MAKING TEST BORINGS.
PROJECT LOCATION
COUNTY: MCLEOD
MnDOT DISTRICT: 8
D 150 DOD
SCALE FEET
CITY OF HLITC0=IINSON
Mri Fnn rni 1KITV WKIKIF-SOTA
CONSTRUCTION PLAN FOR
TRAIL REHABILTATION
GOVERNING SPECIFICATIONS
THE 2005 EDITION OF THE MINNESOTA DEPARTMENT OF
TRANSPORTATION "STANDARD SPECIFICATIONS FOR CONSTRUCTION
SHALL GOVERN.
ALL TRAFFIC CONTROL DEVICES SHALL CONFORM TO THE MNMUTCD,
INCLUDING THE FIELD MANUAL FOR TEMPORARY TRAFFIC CONTROL
ZONE LAYOUTS, FEBRUARY, 2011.
INDEX
SHEET DESCRIPTION
NO
1 TITLE SHEET
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR REPORT
WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION, AND
THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER
THE LAWS OF THE STATE OF MINNESOTA.
KENTON EXNER, PE DATE
CITY ENGINEER
LIC. NO. 42907
g
r
x
TRAIL SEGMENT REHAB
AREA 1
AREA 2
AREA 3
AREA 4
AREA 5
AREA 6
AREA 7
Item
No.
Spec.
Ref.
Description
Unit
Quantit y
Unit
Price
Amount
Quantity
Amount
Quantity
Amount
Quanti
Amount
Quanti
Amount
Quantit
Amount
Quanti
Amount
Notes
Amount
1
2104.505
CLEARING & GRUBBING
SY
40
$40.00
$1,600.00
5
$200.00
$0.00
5
$200.00
30
$1,200.00
$0.00
$0.00
$0.00
2
2104.513
SAWING BITUMINOUS (FULL DEPTFR
LF
164
$3.00
$492.00
25
$75.00
18
$54.00
18
$54.00
35
$105.00
18
$54.00
30
$90.00
20
$60.00
3
2105.501
COMMON EXCAVATION E P
CY
540
$24.65
$13,311.00
3
$73.95
18
$443.70
11
$271.15
196
$4,831.40
99
$2,440.35
5
$123.25
208
$5,127.20
4
2105.525
SELECT TOPSOIL BORROW L
CY
66
$57.00
$3,762.00
1
$57.00
5
$285.00
5
$285.00
25
$1,425.00
20
$1,140.00
$0.00
10
$570.00
5
2105.604
GEOTEXTILE FABRIC TYPE 5
SY
934
$2.50
$2,335.00
$0.00
$0.00
$0.00
640
$1,600.00
294
$735.00
$0.00
$0.00
6
2105.604
POLYETHYLENE SHEETING
SY
370
$2.00
$740.00
$0.00
$0.00
$0.00
$0.001
$0.00
$0.00
370
$740.00
7
2112.502
SUBGRADE / BASE PREPARATION
SY
1797
$1.85
$3,324.45
40
$74.00
47
$86.95
45
$83.25
640
$1,184.00
294
$543.90
406
$751.10
325
$601.25
8
2211.503
AGGREGATE BASE CLASS 5
CY
422
$41.70
$17,597.40
5
$208.50
15
$625.50
10
$417.00
145
$6,046.50
66
$2,752.20
$0.00
181
$7,547.70
9
2360.503
TYPE SPWFB230B WEARING COURSE MIXTURE 3'' DEPTH
SY
1577
$22.95
$36,192.15
39
$895.05
40
$918.00
35
$803.25
533
$12,232.35
246
$5,645.70
406
$9,317.70
278
$6,380.10
10
2531.602
6'' PEDESTRIAN CURB RAMP
SF
7=
130
$1,365.00
$0.00
$0.00
$0.00
130
$1,365.00
$0.00
$0.00
11
2531.618
TRUNCATED DOMES
SF
40
$60.00
$2,400.00
20
$1,200.00
$0.00
$0.00
$0.00
20
$1,200.00
$0.00
$0.00
12
2575.505
SEEDING (INCLUDES MULCH, SEED MIX 270, & FERTILIZER)
SY
1085
$1.75
$1,898.75
10
$17.50
25
$43.75
25
$43.75
525
$918.75
250
$437.50
$0.00
250
$437.50
ESTIMATED CONSTRUCTION
$86,382.75
$a,lss.00
$2,456.90
$2,157.40
$29,543.00
$16X1 3.65
$10)(2.05
$21, .75
Areas included in the Greens, Fairway Estates Second Addition
Area #1
$4,166.00
p
Area #2
$2,456.90
Area #3
$2,157.40
Area #4- 1/2 of area
$14,771.50
Total cost of areas included in the Greens, Fairway Estates Second
Addition
1 $23,551.80
PERMANENT TRAIL EASEMENT
This indenture made and entered into this day of , 20_, by and between The Greens, Fairway Estates Second
Addition, hereinafter "Grantors ", and the City of Hutchinson, a Minnesota municipal corporation, hereinafter "Grantee ".
Now therefore, for good and valuable consideration, which both parties acknowledge to be sufficient, Grantors hereby grant a
permanent easement for trail purposes over, under and across that part of Fairway Estates Second Addition of part of the
Southwest Quarter of Section 25, Township 117 North, Range 30 West, McLeod County, Minnesota, as described as Trail
Easement on "Exhibit A ".
The Grantee shall have at any time the right to enter upon the easement to construct, operate and maintain all trail improvements
upon said permanent easement. The granting of this easement shall include the right to grade entire easement area to improve trail
subgrade and drainage, clear vegetation, construct trail, install signs, landscaping and to perform related maintenance activities as
deemed to be necessary by the Grantee. The Grantee shall only be responsible for the maintenance directly related to the trail
improvements. The Grantors shall have the right to utilize the easement area in a manner that does not adversely impact the
functioning, accessibility, capacity or drainage of the trail improvements.
This easement shall be binding upon the successors, heirs and assigns of the parties in perpetuity.
In witness whereof, said Grantors here unto have set their hands to this instrument on the day and year first above written.
GRANTORS:
THE GREENS, FAIRWAY ESTATES SECOND ADDITION
By:
Printed Name:
Title:
STATE OF MINNESOTA }
} ss
COUNTY OF }
GRANTEE:
CITY OF HUTCHINSON, MINNESOTA
By:
Printed Name:
Title:
The foregoing instrument was acknowledged before me this _ day of , 20_, by
(Title)
(Name)
and
(Name) (Title)
of THE GREENS, FAIRWAY ESTATES SECOND ADDITION, Grantors.
SIGNATURE OF NOTARY
Notary Stamp:
This document was drafted by:
Marc A. Sebora
Hutchinson City Attorney
111 Hassan St SE
Hutchinson MN 55350
(320) 234 -5683
Exhibit A
The Greens, Fairway Estates Second Addition
CITY PID: 2511730140520
COUNTY PID: 4280550
Points to Address (Separate agreement ?):
Grantor shall be responsible for an amount not to exceed $ of costs to improve existing trail assets, as
follows:
1. Ups izing the east leg of the trail to 10 -foot width. (Trail from the point of intersection nearest 1169 Oakwood
Ct NW to the east - southeast to the property boundary)
2. Improving the trail intersection to straighten the current curvo- linear feature, as necessary, including grade
improvements. (Trail from the point of intersection nearest 1189 Oakwood Ct NW where it intersects with
the interior trail).
3. Improving the trail intersection to straighten the current curvo- linear feature, as necessary, including grade
improvements. (Trail from the point of intersection nearest 1203 Oakwood Ct NW where the trail intersects
with the interior trail).
4. Remove the trail between the two ponds at the west - northwest portion of the plat and re- establish turf.
5. Construction of a 10 -foot wide trail from the intersection of Heritage Rd NW to the existing trail, to landscape
include structure(s) to keep landscaping rock from the trail.
6. Construct transition surface to join the trail to the interior trail at a point of intersection nearest 1205
Oakwood and at the intersection nearest 1189 Oakwood Ct NW.
Maintenance expectations
1. TRAFFIC — Grantee shall maintain the trail as a one -way trail, with east /south bound traffic travelling on the
west /south portion of the existing trail, and west /north bound traffic travelling on the east/north portion of the
existing trail. Except two -way traffic shall be accommodated on portions of the east leg of the trail and the
trail from the intersection of Heritage Rd NW which are improved to a 10 -foot width. The Grantee shall
maintain the trail in an improved state, suitable for walking and bicycling. The Grantee may install and
maintain any such improvement identified as suitable for walking and bicycling.
2. SIGNAGE — The Grantee shall install signs, as necessary, to direct traffic onto the appropriate one -way
portions of the trail, said signs shall be maintained by the Grantee.
3. SNOW REMOVAL — Snow removal from trail shall follow existing and future snow removal policies of the
City. Snow removal services on the trail are not guaranteed. Neither the Grantor, nor the Grantee will be
required to perform snow removal, however, the Grantee may remove snow as may be necessary or
desirable for service to properties in The Greens, Fairway Estates Second Addition.
4. LANDSCAPED AREAS — The Grantee shall not be responsible for maintaining landscaped areas, and may,
as necessary, trim, remove, or alter landscape features, as necessary, to maintain the trail. The Grantor
shall not be compensated should it become necessary to trim, remove, or alter landscape features.
5. DRAINAGE — The Grantor shall be allowed to cross the trail to maintain or construct sump pump discharge
lines to ponds and /or ditches. Any cuts in the trail shall be repaired at the cost of the party installing the line.
Provided drainage lines can be installed by tunneling under the trail, the Grantee shall maintain the trail's
surface pavement.
6. MAINTENANCE ACTIVITIES — The Grantor shall have access to the trail and may use motorized vehicles,
as necessary, for any maintenance activity required by the Grantor.
= DOCUM ivT NUMBER 296219
i G Is iJ OF'F'ICE OF THE COUNTY RECORDER MCLEOD COUNTY, MINNESOTA
CRR'FTPrED, r1L,ED AM/OR RECOMED oN
a 1999 AT t :!6oP. M.
tY OSTLIL DER, RECORDER
! p ary _ aNSa FADES CASH CED CR
Al N ar lots
PP RECD
NS RETUAN
WC 7.
CC INDEX
FEE
SUMMSIGN AGREEMENT
FAIRWAY ESTATES SECOND ADDITION
CITY OF HUTCHINSON, MINNESOTA
THIS AGREEMENT, made and entered into the day and year set forth hereinafter, between M & P
Partnership, a Minnesota partnership, fee owner, hereinafter called the "Subdivider ", and the City of Hutchinson, a
Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City";
WITNESSETH:
WHEREAS, the Subdivider is the owner and developer of property situated in the County of McLeod, State
of Minnesota, which has been surveyed and platted as Fairway Estates Second Addition, and;
WHEREAS, City Ordinance No. 454 and 465 requires the Subdivider to make certain improvements in the
subdivision;
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
I. SITE PREPARATION AND GRADING
It is understood and agreed that the Subdivider shall be responsible for all work associated with site
preparation and grading. All areas within the final plat, but outside of the rights-of-way, shall be
graded to within 0.5 feet of final grade to allow for proper drainage, and the installation of utilities.
The ponding area shall be constructed to within 0.2 feet of approved grades. All soils shall be
compacted to a minimum of 90% Standard Proctor Density. All work shall conform to the approved
Site Grading Plan, and shall be completed prior to the commencement of construction on the site.
2. It is agreed and understood that natural gas, electric and telephone distribution mains and services
will not be scheduled for installation until all provisions of paragraphs 1 and 2 of this section have
been met. Staging of this work has been discussed, and will be allowed pending written approval
from Hutchinson Utilities and Hutchinson "Telephone.
1 The Subdivider shall provide all turf establishment and erosion control necessary to protect the
utilities and street improvements beyond the boulevard areas. The Subdivider shall also provide
all erosion control during site grading work, prior to infrastructure construction, necessary to meet
local and state requirements. The entire site shall be planted with perennial rye grass, or other
erosion control plantings, following completion of site grading.
Fainvay Estates 2ndlpage 1
H. ASSE5SMENTSIDEVELOPMENT COSTS
It is agreed that the Subdivider will have RLK- Kuusisto Consulting complete the following at his
own expense; Project design (including plans and specifications), construction, staking, general
project administration and construction review, and detailed as -built drawings in AutoCAD, The
City shall complete the following at the noted percent of construction cost. it is agreed and
understood that these costs will be paid prior to issuance of building permits for the development,
and that rates have been reduced in consideration of work to be furnished and completed by the
Subdivider's Consultant.
Design Review /Preliminary Layout 2.5%
Administrative/Prelim. Development 1.5%
Comprehensive Planning 1.5%
Leszal/F'iscal/Financial 0.5%
TOTAL CITY EXPENSE RATE 6.0%
2. It is understood and agreed that all costs associated with constructing sanitary sewer and services,
watermain and services, storm sewer, ponding, grading, gravel base, concrete curb and gutter,
aggregate base, bituminous base and wear course, and appurtenances (as required to construct all
required municipal services to serve the site) shall be the responsibility of the Subdivider. All work
shall conform to City, State and Federal standards and regulations. The Subdivider shall have the
City named as an "additionally insured" on the contract with the Contractor completed the above
referenced work.
3. It is agreed and understood that the deferred assessments for previous improvements on Golf
Course Road shall be activated and split on a per lot basis for all developed lots within Block 3.
The assessment shall include deferred interest from the year of the original bond.
Roll # Year Ini. Rate Qrtzinal Principal Lots to be included
SA -295 1994 5.54% $33,950.48 Block 3 /Lots I through 26
4, It is agreed and understood that half of the costs associated with municipal infrastructure
improvements on Koglin Road adjacent to the plat shall be the responsibility of the Subdivider. The
assessable frontage shall be considered to be 733.08 front feet. Costs for this work are proposed to
be assessed on a per unit basis against the 21 lots in Block 1, the 7 lots in Block 2, and whatever
lots are platted within Outlot A, preliminarily shown as 8 lots. Based on an estimated 1999 cost for
of $124 /front foot, this relates to a potential assessment of $2,450 per lot for future assessments.
Actual, final assessments will be based on the determined level of improvements, and the actual
cost to provide said improvements,
5. It is agreed and understood that each lot shall ,pay a Trunk Sanitary Sewer and Watermain
connection fee. This fee will compensate the City for improvements required to provide Trunk
Sanitary Sewer and Watermain access to the plat property boundary, This fee shall be collected
at the time of building permit issuance, and shall be at the rate in place at the time of permit
issuance. The rates for 1999 will be $550 per unit for Sanitary Sewer and $325 per unit for
Watermain, or as approved by the City Council of the City of Hutchinson,
Fairway Eslotes 2f)d/ P e 2
6. It is understood and agreed that any agreements regarding the method and procedure for
assessments from municipal improvements shall, at the sole option of the City, cease to be effective
thirty -six months following approval of the Subdivision Agreement by the City. The City may
exercise the option granted herein by giving written notice at any time, either before or after the
expiration of the thirty six month period, of the City's intention to nullify the method and procedure
for spreading assessments under the terms of the Subdivision Agreement. In the event the City so
elects, all assessments subsequent to the notice shall be spread and imposed pursuant to Chapter
429 of Minnesota Statutes or other applicable laws. The written notice called for by this paragraph
shall be given to the fee owner of the property as disclosed by the records of the McLeod County
Recorder or Registrar of Titles.
II. CONSTRUCTION AND MAINTENANCE OUTSIDE OF RIGHTS -OF -WAY AND
EASEMENTS
I. It is understood and agreed that all street construction, potential future reconstruction, and
maintenance outside of rights-of-way, including snow removal, shall be the responsibility of the
Subdivider and /or Association. These areas specifically include Outlot I3, Outlot C and Block 3.
All construction shall meet the appropriate standards of construction (City and WOOT
Specifications). The street shall meet city structural standards for residential streets (currently 12"
of gravel over geotextile fabric, with 3" of bituminous). The geometric design of all private streets
shall be reviewed and approved by the City, and must meet emergency services accessibility
standards.
2, It is agreed and understood that lateral sanitary sewer and watermain 8" or greater in diameter, and
storm sewer lines greater than 12" in diameter (but not including farm tile lines) located within
easement areas shall be considered a portion of the municipal system. Due to the limited work
environment created by closely spaced buildings, the location of private streets and abundant
driveways, and other potential conflicts in excess of those usually found in areas with public
utilities, it is also agreed and understood Thal the City will not be responsible for restoration of areas
disturbed by maintenance, repair and /or replacement of these municipal utilities. It is agreed that
the City of Hutchinson will perform general maintenance and repair of these lines. All restoration
of disturbed areas, outside of regrading disturbed areas to the previous general grade, shall be the
responsibility of the Subdivider, association or assignees. Shrubs, flowers, trees, driveways, fences
or other encroachments within the easement areas shall be installed within easement areas at the
risk of the rn er owner /Association.
3. It is understood and agreed that it shall be the Subdivider's responsibility to locate, reconnect and /or
reconstruct all drain tile lines through the property.
4, It is agreed and understood that the Subdivider shall be responsible for assuring that building
construction is completed in conformance with the preliminary plat and grading plan. It is essential
that the vertical and horizontal locations of the structure are verified to avoid conflict with
infrastructure and potential flood or drainage damage, Any costs associated with these conflicts
and potential relocations of utilities and /or .structures shall be the sole responsibility of the
Subdivider.
5. 4t is understood and agreed that a 5' sidewalk shall be constructed to serve Lot 3 in conformance
with the requirements of the Municipal Cade.
icarway tstaies 2nr(Kluge 3
III. OTITER FEES CHARGES AND DEDICATIONS
It is understood and agreed that a Parks and Playground Contribution shall be made to the City in
conformance with the Hutchinson Municipal Code at the time of payment. The rates for 1999 shall
be $215 per unit for Blocks I and 2 and $175 per unit for Block 3. Payment of the contribution shall
be made prior to the issuance of any occupancy permits within the plat.
2. It is understood and agreed that the Subdivider shall pay a fee of $800 per unit as a municipal
electric service access charge, as noted by agreements with McLeod Cooperative Power
Association (Coup), These fees shall be collected with the building permit for all properties, unless
otherwise noted in the agreement with McLeod Cooperative Power Association. The checks shall
be made out directly to the AMcLeod Cooperative Power Association.
It is understood and agreed that the Subdivider shall, prior to installation of utilities, pay connection
fees for Electric and Gas Service to Hutchinson Utilities for all units to be served in the final plat.
These costs are $150 for 100 -amp service or $200/unit for 200-amp Electric Service, and $150/unit
for Gas Service or as in effect with Hutchinson Utilities at the time of development. These fees
include the standard connection to each house, and include required meters. Services larger than
the standard residential sizes will be at an additional cost.
IV. GENERAL
It is understood and agreed that all work proposed to be to become the responsibility of the City
shall conform to all City and State specifications. The Developer shall be responsible for assuring
that all work meets these requirements. Work not meeting these specifications will require repair
or replacerrient by the Developer prior to the City of Hutchinson taking jurisdiction over them. A
"Letter of Acceptance" shall be prepared and signed by the City and the Developer at the time of
City acceptance.
2. It is understood and agreed that all local, state and federal permits required to be obtained for the
devclopment shall be the responsibility of the Subdivider.
This agreement shall be binding upon and extend to the heirs, representatives, assigns and
successors of the parties.
4. It is understood and agreed that the Subdivider shall record this agreement at the McLeod County
Recorder's Office or McLeod County Registrar of Titles Office, and that no Building Permits will
be issued until said Agreement is recorded and a certified copy of this agreement is provided to the
City. The Subdivider shall pay all costs associated with said recording.
OWNER:
P tnership
no r Printed Name Position
d lz/'M
Signature Pria ed Name ositian
i ahway Estates 2r?d/Pa ,1a 4
STATE OF MINNESOTA
COUNTY OF MCLEOD
TiiICE Aim
TARY PU Gomm,
imp
The foregoing instr ument was acknowledged before
me this 3rd day of June 1191, by
Snm R_ NInn tgnmry Its Partner
and its PaXtnez
of M & P ership, a partnership under the laws
of Mi S to on behalf of the � ell hip.
My Commission Expires .Jan 31, 2000
APPROVED BY THE HUTCHINSON CITY COUNCIL THE /3 DAY OF 19
CITY OF HUTCHINSON:
r AA f
MARL[ TORGERSON, v OR GARY D. PLOT Z, CITY INISTRATOR
STATE OF MINNESOTA The fore ping instrument acknowledged before
me this day of — , 1999, by
G f :Marlin Torgerson, Mayor antl G&y D. Plots City
COUNTY OF — Administrator of the City of tchinson.
Not . Public, aunty, Minnesota
My Commission Exprreg
THIS INSTRUMENT WAS DRAFTED BY: EM:ARILYN J. SWANSON
John P. Rodeberg ' 1JKIG- MINNESOTA
Director of Engineering <„n. Exp. Jan. 31, 2000
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350 -2522
612-234 -4249
Faitwap�States 2adl `age 5
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Water Street Garage
Department: PW /Eng
LICENSE SECTION
Meeting Date: 5/28/2013
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
MnDOT maintains a property at 464 Water St NW. The site includes a main vehicle /equipment storage building of
approx. 4,750 square feet, a garage space of 335 sf, and a storage area of 1,500 sf, open to the south exposure.
This site was no longer used by MnDOT after the HATS Facility was occupied. For a majority of the recent past ,
McLeod County leased the facility, and housed Trailblazer buses there. Since Trailblazer moved to Glencoe, the
building has been used primarily by the City for off - season vehicle /equipment storage to offset the recent loss of
off - season vehicle /equipment storage capacity at the airport and at the Stritesky farm site.
After conversations with MnDOT personnel, it was discovered that the City could request permission to have the local
MnDOT district delegate authority to the City for this property and the City could use the property at no initial cost,
provided it is used for transportation purposes (off - season storage of equipment qualifies) and that any future sale of
the property would benefit the State of Minnesota.
Discussions at the Resource Allocation Committee identified two primary concerns:
1) Environmental - MnDOT supplied Phase I and Phase II environmental reports indicating no action necessary,
unless the previous location of the truck station fueling site were excavated.
2) Cost of future improvements by the City. State of MN personnel indicated that the district is allowed to, as the
resolution indicates, deduct the cost of City improvements from any future appraised value of the property at the time
of any future sale.
To address future off - season vehicle /equipment storage needs, staff recommends adoption of the attached resolution.
Once the resolution is passed, it will be forwarded to District 8, MnDOT. District 8 will request a delegation of
authority for this parcel to the City of Hutchinson.
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14156
RESOLUTION REGARDING MNDOT WATER STREET GARAGE
WHEREAS, the City of Hutchinson is desirous of having the State of Minnesota
delegate authority over use of the parcel at 464 Water St NW, City PID- 3111729120140;
County PID — 230560740, to the City of Hutchinson for the purpose of storing
transportation system maintenance equipment and other off - season equipment, and;
WHEREAS, the State of Minnesota has indicated that if the City of Hutchinson
were to request the limiting reversion clause for the property be removed that the
property could be appraised omitting any improvements that had been performed by the
City
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON, MINNESOTA:
1. The City of Hutchinson hereby requests that Minnesota Department of
Transportation, District 8, personnel submit a reconveyance request to the
Minnesota Office of Land Management to delegate authority of the parcel
described herein to the City of Hutchinson.
2. That should the City of Hutchinson request to remove the limiting reversion clause
of any reconveyance, the State of Minnesota shall exclude from its appraisals any
improvements made to the property at the expense of and to the benefit of the City
of Hutchinson.
Adopted this 28th day of May, 2013, by the City Council of Hutchinson,
Minnesota.
Mayor — Steve Cook
City Administrator — Jeremy Carter
John Olson
From: Schmitz, Kenneth (DOT) [Kenneth.Schmitz @state.mn.us]
Sent: Wednesday, April 24, 2013 3:03 PM
To: John Olson
Subject: FW: Environmental documents (Water Street garage)
Importance: High
Hi John:
Here is what our right of way engineer said is the process for transferring property, let me know your thoughts. Thanks
Kenneth Schmitz
Physical Plant Manager
Minnesota Department of Transportation
District 8 Headquarters
Office 320/214 -6314
Cell 320/894 -7403
Kenneth.SchmitzC&state.mn.us
From: Ahrndt, Adam (DOT)
Sent: Tuesday, April 23, 2013 11:10 AM
To: Schmitz, Kenneth (DOT)
Subject: RE: Environmental documents (Water Street garage)
Importance: High
Ken,
Sorry this is late — it got lost in my "to do" list.
We do not do purchase agreements. They are not used for reconveyances.
In this case, we would need a resolution and delegation of authority from the city council stating their official request of
the parcel .
The resolution would state the request for the $0 conveyance (which must be for public purposes) and what public need
the parcel would fulfill for the city.
District forces would then get concurrence from you, the ADE, and the District engineer. District forces would assemble
a reconveyance package and send this to the Office of Land Management.
Land Management would then review / concur and then issue the City a quit claim deed with the limiting reversion
clause along with a letter stating other minor agreements. The city then has the responsibility of filing the quit claim
deed.
If the limiting reversion clause is to be ever removed, then the city would have to redo this process and pay full market
MNDOT appraised value for the parcel (during appraising we could indeed omit any improvements performed by the
city )— if the district agrees to this early in the process.
Adam Ahrndt PE, M.S.
D8 Right of Way Engineer
MnDOT D8
2505 Transportation Road
Willmar, MN 56201
Phone: 320 -214 -6372
Fax: 320 - 214 -6305
email: adam.ahrndt @state.mn.us
Adam
From: Schmitz, Kenneth (DOT)
Sent: Tuesday, April 09, 2013 3:27 PM
To: Ahrndt, Adam (DOT)
Subject: FW: Environmental documents (Water Street garage)
Ni Adam:
Would you send me a sample purchase agreement. Thanks
Kenneth Schmitz
Physical Plant Manager
Minnesota Department of Transportation
District 8 Headquarters
Office 320/214 -6314
Cell 320/894 -7403
Kenn eth.Schmitznstate.mn.us
From: John Olson [mailto:'olson ci.hutchinson.mn.us]
Sent: Wednesday, April 03, 2013 4 :49 PM
To: Schmitz, Kenneth (DOT)
Subject: RE: Environmental documents (Water Street garage)
Ken:
We discussed acquiring the Water Street garage at our Resource Allocation committee meeting yesterday evening. The
phase 1 & 2 reports were viewed positively.
A couple of questions and items that were discussed included:
1) Could we get a copy of what the purchase agreement would look like?
2) Another concern was related to expenditures by the City to maintain /improve the facility. If expenditures were
undertaken to maintain /improve the site (new roofing or siding), would those expenditures made by the City be
taken into consideration when if the property would ever be sold in the future? The concern is that the City get
the value of those improvements.
I would suspect both of these items to be favorable and, if so, I would recommend to the City Council that the property
be acquired.
Thanks, Ken
John 0
2
From: Schmitz, Kenneth (DOT) [ma ilto: Ken neth.Sch rn itz@state, mn. us]
Sent: Tuesday, March 05, 2013 12:22 PM
To: John Olson
Subject., RE: Environmental documents (Water Street garage)
Hi John:
Here are the Phase I & 2 environmental study results.
Kenneth Schmitz
Physical Plant Manager
Minnesota Department of Transportation
District 8 Headquarters
Office 320/214-6314
Cell 320/894-7403
Kenneth.SchmitzAstateann.us
From: John Olson [mailto:jolson@ci.hutchinson.mn.us]
Sent: Thursday, February 28, 2013 7:40 AM
To: Schmitz, Kenneth (DOT)
Cc: Kent Exner; Johnston, David (DOT)
Subject: Environmental documents (Water Street garage)
Ken,
Thanks for stopping in.
Can we get a copy of the environmental documents. I would like to include the information available in any
recommendation made to the City Council.
THANKS,
(901LA 060/L
Public Works Manager
City of Hutchinson
1400 Adams St SE
Hutchinson, MN 55350
(320) 234-4219 - department
(320) 234-4473 - direct
(320) 234-6971 - fax
(320) 583-8145 - mobile
Tolson@ci.hutchinson.mn.us
NOTICE: Unless restricted by law, e-mail correspondence to and from the City of Hutchinson or
Hutchinson Utilities may be public data subject to the Minnesota Data Practices Act and/or may be
disclosed to third parties.
3
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration for Approval of Affirming /Amending /Abolishing City Policies
Department: Administration
LICENSE SECTION
Meeting Date: 5/28/2013
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Staff is recommending to affirm, amend or abolish the following policies from the roster of City policies:
2.27 - Memorial Tree Program - Amend title of Natural Resource Coordinator to Natural Resource Specialist
2.28 - Park & Recreation Registration Process - Sections of this policy are proposed to be amended. The section
pertaining to refunds has been amended to allow for refunds by credit card. This section has also been amended so
that after a program has begun, refunds will only be given for a medical reason with a doctor's verification. The
section pertaining to cancellations allows for a class to be canceled if there is not sufficient enrollment or if school is
closed. This section also notes that participant cancellations must be made 24 hours prior to the start of the first day
of class and that a $4.00 cancellation fee will be applied. A transfer fee has been changed from $2.00 to $4.00.
Transfers may also be made by phone with a credit card. Sections were added to the policy pertaining to types of
payment accepted, use of photographs of participants, use of school facilities, specifically that Community Education
schedules the use of ISD #423 facilities for after school hours, weekend or when school is not in session. In addition,
a non - endorsement paragraph and equal opportunity paragraph have been added to the policy.
2.29 - Recreation Tournament Policy - No changes proposed
2.30 - Recreation Department Facility Usage - No changes proposed
2.31 - Masonic /West River Park Usage - No changes proposed
2.32 - School /City Arena Contract - It is proposed to abolish this policy. There is currently an agreement in place
between the City and the School District for use of the Civic Arena. The need for a policy to that effect is not
necessary.
BOARD ACTION REQUESTED:
Approve amending City Policies 2.27 and 2.28; affirming City Policies 2.29, 2.30 and 2.31 and abolishing City Policy
2.32.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Policy No. 2.27
CITY OF HUTCHINSON
POLICY
-CITY SERVICES-
MEMORIAL TREE PROGRAM No -2.27
DATE 1988; 1995; 2013 SOURCE ADMINISTRATION
• The Parks, Recreation and Community Education Director and Natural Resource
Specialist r;+„ Cnrest r are authorized to accept a memorial tree donation on
behalf of the City of Hutchinson.
• Memorial trees and plaques will be financed by the donor. The city will assist the
donor in planting of the tree and the installation of the plaque.
• The tree can be identified by a plaque labeling both the person the tree was
planted for and the donor. All plaques will be uniform.
• The city will provide an ongoing maintenance program of the trees.
Policy No. 2.28
CITY OF HUTCHINSON
POLICY
-CITY SERVICES-
PARK & RECREATION REGISTRATION
PROCESS NO. 2.28
DATE 1995; 2013 SOURCE ADMINISTRATION
• Registration can be made at the parks and recreation department, 900
Harrington Street, during normal business hours - 9 a.m. - 4 p.m.
• REFUNDS: If an activity is cancelled by the PRCE Department, a full refund will
be returned through the mail or by credit card. Once a program has begun, no
refunds will be given. enlY '' 6le tG .� °�'�Teases 661ppeFted by a der-- tr-F's
4prifi- ;;tmAn Thi�r fi -Ad y ... be r�rr� ra4 r � nn4h ref v»r +iniv» +inn
The only exception will be for medical reasons, backed by a doctor's verification,
and the refund will be prorated according to the length of participation. If a
participant chooses to cancel the registration of an activity, service, or
reservation, prior to the start of the program, a $4 cancellation fee will be
deducted from the refund.
r ' r
• CANCELLATIONS: Classes will be cancelled if there is not sufficient enrollment
Pre - registrants will be notified of cancelled classes. No confirmation will be sent
if the class is to be conducted. If school is closed, Community Education classes
will not be held. These classes will be rescheduled. Participant cancellations
must be made 24 hours prior to the start of the first day of class. A $4
cancellation fee will be applied (see Refunds).
• TRANSFERS: A fee of $2 $44 will be charged for each participant that is
transferred from one class into another. All transfers must be made in person at
the Parks and ronrooiinn PRCE office d,'rinn nnrmol hi icinocc hni irc or by phone
with a credit card during office hours.
• TEAM FEES: All team fees are non - refundable.
• Payment — Cash, check and Discover, Visa or MasterCard are accepted.
• Photographs — By registering for any of the PRCE offerings listed in this
brochure, you acknowledge for yourself or those you are registering that
photographs of participants may be taken and used in PRCE /City of Hutchinson
publications and websites.
• Use of School Facilities — Community Education is responsible for schedulin
use of District #423 building facilities after school hours, on weekends, or when
school is not in session. If you or your organization is interested in using any of
the school facilities, please call 320 - 234 -5638 for information on procedures and
costs.
• Non - Endorsement Policy — Instructors teaching for Hutchinson Community
Education are obtained because they have a special skill or expertise that they
are willing to share with the community. Although Hutchinson Community
Education does not endorse the opinions or business affiliations of our
instructors, we strive to provide a quality educational experience for our
participants.
The Citv of Hutchinson and I.S.D. #423 are committed to the policv that all persons shall
have equal access to its programs, facilities, and employment without regard to race,
creed, color, gender, national origin, or disabilities. If you need any type of
accommodation to aarticiaate in our aroarams. alease contact our office at least three
days prior to the start of the program
Policy No. 2.29
CITY OF HUTCHINSON
POLICY
-CITY SERVICES-
RECREATION TOURNAMENT POLICY NO. 2.29
DATE 1988; 1995; 2013
SOURCE ADMINISTRATION
The city encourages organizations, teams, individuals, etc. to hold tournaments at
Roberts Park under the following guidelines:
• The base rental fee will be $120. The City will prepare the fields at the beginning
of each day.
• Additional field maintenance will be provided for a fee negotiated through
department staff.
• The city will retain concession rights.
• Organizations who wish to sell beer must obtain their own permit and insurance.
• The city reserves the right to cancel tournaments if department staff feels
weather conditions may cause damage to the fields.
• Tournament organizers must provide their own clean -up at the end of each day.
• Scoreboards are available for use. (Operators are not provided.)
Policy No. 2.30
CITY OF HUTCHINSON
POLICY
-CITY SERVICES-
RECREATION DEPARTMENT FACILITY USAGE
NO. 2.30
DATE 1988; 1995; 2013 SOURCE ADMINISTRATION
Priority for reservation of park and recreation facilities is as follows:
1 Programs sponsored by City of Hutchinson
2 School District #423
3 Non - profit organizations
4 Commercial organizations
5 Private citizens within the community
6 Organizations from outside the community
7 Non - residents
Policy No. 2.31
CITY OF HUTCHINSON
POLICY
-CITY SERVICES-
MASONIC/WEST RIVER PARK USAGE NO. 2.31
DATE 1988; 1995; 2013 SOURCE ADMINISTRATION
• All camping shall be limited to a two week period of time. Any person camping
for a period longer than two weeks requires a written permit issued by the Parks,
Recreation and Community Education Director.
• Open burning of campfires and charcoal grills in the park shall be prohibited
except in those certain areas so designated. Fire shall be extinguished from
midnight until sunrise.
• No dogs or other animals shall be allowed to run at large and shall be controlled
by leash at all times.
• No motor vehicles shall be parked, used, or operated in the park other than on
established roadways and designated parking areas with the exception of motor
vehicles to which is attached a camper or travel trailer.
• Quiet time will be designated at 10:00 p.m.
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, April 16, 2013
Hutchinson City Council Chambers
CALL TO ORDER 5:30 P.M.
The meeting was called to order by Vice Chairman Dave Johnston at 5:30 p.m. with the following
members present: Raymond Norton, Christie Hantge, Bill Arndt, Jim Fahey, Dave Johnston and
Dean Kirchoff. Absent: Chairman Lofdahl Also present: Kent Exner, City Engineer, Marc Sebora,
City Attorney and Bonnie Baumetz, Planning Coordinator
2. PLEDGE OF ALLEGIANCE
3. SWEARING IN DEAN KIRCHOFF - Tabled
4. ELECTION OF OFFICERS
Vice Chairman Johnston called for nominations to elect chairman and vice chairman. Mr. Fahey
made a motion to elect Ms. Hantge for chairman. Mr. Arndt made a motion to elect Mr. Norton for
chairman. Mr. Arndt moved nominations cease, seconded by Mr. Fahey, nominations ceased. Vice
Chairman Johnston called for a vote. Mr. Kirchoff, Mr. Norton, Mr. Johnston and Mr. Fahey voted
for Ms. Hantge. Mr. Arndt and Ms. Hantge voted for Mr. Norton. Ms. Hantge will be chairman. Mr.
Arndt made a motion to elect Mr. Norton for vice chairman. Mr. Arndt moved nominations cease
and cast a unanimous vote for Mr. Norton as Vice Chairman. Seconded by Mr. Kirchoff the motion
carried unanimously for Mr. Norton as Vice Chairman.
5. CONSENT AGENDA
a) Consideration of Minutes dated March 19, 2013.
Mr. Arndt moved to approve the consent agenda as submitted. Seconded by Mr.Fahey. The
consent agenda was approved unanimously.
6. PUBLIC HEARINGS
a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HABITAT FOR
HUMANITY TO CONSTRUCT A HOME WITHOUT GARAGE ON PROPERTY LOCATED AT
714 MADSON AVE. S.W.
Vice Chairman Johnston opened the hearing at 5:35 p.m. with the reading of publication #7980
as published in the Hutchinson Leader on April 3, 2013.
Ms. Baumetz, Planning Coordinator, explained the request by Crow River Habitat for Humanity
for a conditional use permit to allow construction of a house without a garage at 714 Madson
Ave. S.W. She explained that Section 154.057 of the City Code requires at least a 400 sq. ft.
garage with each new home construction. A conditional use permit is required if there is to be
new construction without a garage. Ms. Baumetz explained the existing house will be
demolished and a new 1,008 sq. ft. home will be construction on the property. There is an
existing curb cut and gravel driveway on the property and the house will be placed on the lot to
allow the homeowner to building a garage in the future and meet setbacks and size without
Minutes
Planning Commission —April 16, 2013
Page 2
needing a variance. The applicant states there will be a temporary shed on the property for
storage of outdoor equipment. She commented on the following staff recommendations:
1. The standards for granting a conditional use permit would be met, subject to the
conditions stated.
2. The proposed building and site improvements shall comply with the standards of the R -2
district and the Zoning Ordinance, as well as all other City regulations.
3. The conditional use permit shall remain in effect as long as the conditions required by
the permit are observed. Any expansion or intensification of a conditional use or change
to another conditional use requires approval of a new conditional use permit.
4. If the proposed use (construction of new home) fails to start operation within one year of
the conditional use permit being granted, the conditional use permit shall be deemed null
and void and a new conditional use permit must be applied for.
5. No outside storage will be allowed on the property with the exception of licensed motor
vehicles which should be parked on the street or in the driveway. All other items shall be
stored indoors or inside of the proposed utility shed.
6. At which point a garage is built on the property the driveway must be upgraded from
gravel to a paved surface.
Ms. Laura Kvaas, 704 Juul Rd. SW, stated she is supportive of the project by Habitat for
Humanity but is concerned with allowing a house on the lot without a garage. She feels it is a
disservice to the homeowner not to have a garage. She agreed it is good to have a storage
shed to keep outdoor storage items under cover. Ms. Kvaas again stated she is supportive of
the project but with a garage.
Discussion followed on the driveway. Ms. Baumetz stated there is presently a curb cut and
gravel driveway on the property. There was further discussion on a previous request from
Habitat for Humanity in 2006 to allow construction of a single family home without a garage on
Hilltop Drive. In that case, Habitat for Humanity did build an attached garage with the house
construction.
Mr. Arndt agreed that new homes without garages do eventually look shabby with outdoor
storage of things in the yard and asked if there was a funding problem why they couldn't build a
garage right away. Mr. Kris Ingenthron, Crow River Habitat for Humanity Board Chairman,
explained there is not enough funding to add a garage. He reported they are applying for grants
to try and get the funding. Mr. Ingenthron was asked if Habitat for Humanity will stay involved
with the property and add a garage if there becomes funding available. He stated the property
owner will have to pay for adding a garage to the property.
Motion by Mr. Arndt to close the hearing, seconded by Ms. Hantge, the hearing closed at 5:45
p.m. Mr. Norton made a motion to approve the request with staff recommendations. Seconded
by Ms. Hantge to approve, the motion carried on a 5 - 1 roll call vote with Mr. Norton, Ms.
Hantge, Mr. Arndt, Mr. Fahey and Vice Chairman Johnston voting aye and Mr. Kirchoff voting
nay. This item will be placed on the City Council regular agenda at their meeting April 23, 2013.
b) CONSIDERATION OF VACATION OF EASEMENTS LOCATED IN WALGREENS ADDITION
Vice Chairman Johnston opened the hearing at 5:46 p.m. with the reading of publication #7980
as published in the Hutchinson Leader on April 3, 2013.
Ms. Baumetz, explained there are two easements that need to be vacated. The first one is a 6
foot drainage and utility easement along the south lines of Lots 1, 2, and 3, Block 1 as dedicated
on the plat South Side Terrace, according to the recorded Plat with McLeod County. In addition,
Minutes
Planning Commission —April 16, 2013
Page 3
the roadway and utility easement granted to the City of Hutchinson in an instrument dated
August 8th, 2011 and filed for record on August 15, 2011.
A new 6 foot drainage and utility easement on the south property line was part of the Walgreens
Additions Plat, thus the one in place from the South Side Terrace Plat is not needed. The
roadway and utility easement on the Walgreens lot is being vacated because it is no longer
needed and it also encroaches on the parking lot area on the south side of the Walgreens lot.
New easements are being developed right now that address the bank parcel access easement,
City Parcel (Plaza 15) access easement, Bank parcel utility easement, City Parcel (Plaza 15)
utility easement, and Lot 2 (rear Walgreens lot) access easement. All of these easement were
required as part of the project approval for Walgreens from March of this year.
Kent Exner, City Engineer, explained the easement placements. He stated the roadway
easements were in place for right in and out of the old Runnings site. He reported the
easement is not necessary for the Walgreens property. Mr. Exner explained that staff has
worked on the intent of the roadway to the north. He stated the intent of the roadway between
the hospital property and Walgreens property will be a one way alley only and not a thru street
to Echo Drive. It was decided by the Commissioners to add "the release of easements is
contingent on the project occurring."
Mr. Oxborough, representing the developer, stated he has nothing to add and agrees with the
recommendations of the Planning Commissioners.
Motion by Mr. Fahey to close the hearing, seconded by Mr. Arndt, the hearing closed at 5:55
p.m. Mr. Kirchoff made a motion to approve the request adding "the release of easements is
contingent on the project occurring ". Seconded by Mr. Norton to approve, the motion carried
unanimously. This item will be placed on the City Council consent agenda at their meeting April
23, 2013.
7. NEW BUSINESS
None
8. OLD BUSINESS
None
9. COMMUNICATION FROM STAFF
None
10. ADJOURNMENT
There being no further business the meeting adjourned at 6:00 p.m.
Hutchinson Housirlg &
Redevelopment Authority
Re4Yt11ar Board Meeting Tuesday, April 16, 2013, 7:00 A M
R711111fe.s
CALL T'0 C)RDI�R: Chairman Becky Fkc11111i4 galled the lllccting- to order. Members Present: (Jary
1 or'cier, I.avollne Hansen. Joel lkmh and Lou, n n liol gUtSt. Stall PrCSLnt: JC-L111 Wdf'd aild .Iudy
Flemming
?. CONSIDI-AA 1 ION Of MiiiLI ITS C)I 1-1 It" M.:GULAR 130A RD MI-_ I.'.'1'1NCF ON MARCI1 19. 2013
I_cluAnn I foli 1yclist 11icnc d to 11pprove the Minutes cif Iho re�'ulai- board nlc:(�tdnj as L,vritten. Gary
Forcier sccondcd alld the motion carried unanii- nously.
3- 11NANCI_• L IZI:PORTS
I-ouAnn Holmquist illove(I l() approve the City [ether General Fund puyiiieiiis Lli- $39.,i3?.59 l6r
cheeks 8240 to 9266 and the March 2013 C'ii, ('enter I'inttrmal Statements and the Park Tower.",
pa',,'ments of$32,3114 53 lot, cheeks 1.2334 to 1?360 and consideration ell -i'ark Towers !~ehrUary 201 3
1'1nanclaI SWtement5. Citify I'orcier seecllided alld the 111011U11 WI rICd Li11all11110it',IY.
1. PA 1Z K H -) W 1112 S 1.1 PD A IT,
a. March 2013 Ocuipailcy RuporL� 98 %.
h. GarN' f-ofc:icr moved to approve I lousini:t & Redevelopment AUth01 -ity RCSolLltit111 tt 2013 -2
Appr()� in_) arlcl :NLitl3orizinLj 1= xCcut1c)ll and Recordation of Decianitimi of'Yrus -t Fier Park 'fo crs
Project MN 103000001 relleclirlg um,% legal description lu 2009 Park 1 owers Plat- LouAlln
I lnIIMILIist sckonclud and the motion carried U11L111i III oU`1Y.
c. Lou Ann I IL11111cluist nloveci to it pp rove the Exec Li tion oI'Gemral CertiIicatt ul'ta Public: 11otlsillg
AAginL:y, L.aVcinlle 1lansen seer >rlcltcl tltltl the Illi7tic111 Carried ttnLlllilllotlslti.
i. 73.E SOUTIIVII W DRIVE UPDATE
ltitly FICIT1111ing react the 13ot1rc4 rt 1)rLiuress report i 1etlrr I'11)[11 Daryl l .tincdill (M the rehab can 734
S +.luihL ie\v Drive_ thLy ar «corking on the c abincts and finishing painting.
6. 1. 1'DA 1 I' ONI 907 1.I -W11, AVL_
The Board rerievscd a [,L }Ill' of a letter from AtIorney Lenore 11itin to Susan Voigi. F',sq.. Attorney 10r
Harmonv River. The purchase a0reeltlellt Was de11Verecl to Auorucy Lenore Flinn. The Building
01'lieial. 1,C1111 Rutledge was c:ontr -Meted 1-ty the county about demolition costs of the property. .lcan
forwarded til l.enrl- , tli ,lemo costs she had. Fhe expected east is howeetl $1 5,000 and S20,000.
7. 130WL-'RPC INT PRLSI'N YA FIO'N AND REVIEW OF DRAFT WINDSHIELD SURVEY 17012
P[1TE'NTIA1_ St; SCDP RU IA13 NJ. ](it 1130ki 1001)
.lead Ward presented tll( preservation to the Board+ "['here are almost 50 he roes that need rehab in the
proposed target arc' i. 1 lie I1exi step tilould he t[1 Start Comnitinlcat111g with the home131 hers rl1 the
neighborhood. The Board begall discussions on how to intgnitc. the "lmagilie Hutchinson- Action
plan and the 1Njtlxtield I 10nS111g StUd) .lilt' FUR11 -C 110U5ln(v Pl-crjects.
S. C'OM M L N IC'A'1 IONS
it FYI, Forc:c:lostlre 1Zeport
c
1. !, I Ire 'fly" ;LTi lrr•f�..,
h. flee Board discussed ihaL '",111ri1 is Fah- f lut.rslll, Month" and sonic: of the possible signs Of housinv
dis41-1 III ina11011.
L% FY1: 1 -Carr fruln 111 11 A rt no findings on C V 1 iii) nItorliig visit
d. I,avolme Ilatlsen moved to approve the Anderson NEN Loan. SullordWatioll Request. LO LI.A1111
I lohllcjul ,,l wconded and the nlotilln carried miaiiimously.
1(). ADJ(X I R N M I � I
l.aVonne 1 -ki rsell rnovA to adjourn. There heirs_, n() other 1711SiileSS. Chairr ati Bch, Fellim, declared
the nlectin-, udliourrled.
Rocorded by .1caii Ward. I-1RA E.Neiuove DIrectur
I ,i V unne I la risen, 4ecritllry 1 reasurer
f
CITY OF HUTCHINSON
TREE BOARD
Monday, April 29, 2013
5:15 p.m.
City Center
Minutes
Members present: Newton Potter, Steve Cook (Council)
Members absent: Dale Redetzke, Corey Stearns
Others Present: Mike Babe, Natural Resource Specialist; John Olson, Public Works Manager
Meeting called to order at 5:15 p.m. There was not a quorum of members present.
1. Approve Tree Board Minutes
Tree Board minutes of January 28, 2013 were not approved, as there was no quorum of members
present.
2. Tree Board Members
Newton Potter (to 04/13*, 2nd full-term)
Corey Stearns (to 04/14 *, 2nd full-term)
Steve Cook (Council representative)
John Olson (Public Works representative)
Dale Redetzke (to 04/13*, 2nd full-term)
* terms assigned at January 28, 2013 meeting
Mike Babe (Parks representative)
For meeting schedules & interest forms for serving on the Tree Board, see www.ci.hutchinson.mn.us
3. Standing Reports
a) Presentation by Mike Babe.
2013 update
a. 650 trees pruned 5 trees removed
20 trees tagged for removal 9 energy tree applications
0 trees planted (delivery of planting stock expected 04/30/2013)
b. Arbor Day programs scheduled with New Discoveries Montessori Academy
3rd grade ( +/- 30 kids - 05/02/13) and Park Elementary ( +/- 300 kids —
06/03/13).
c. Intern is coming from University of Iowa. She has been working with Bur
Oak blight (BOB) and will conduct some limited experiments with treatment
of BOB.
ii. Citizen Pruner Program
a. Pilot program sponsored by University of MN
b. Volunteer groups will be contacted by UofM
c. UofM will provide training at a cost. If participants are at 3 of 4 events, they
will be able to keep their tools (to offset training costs).
d. Pruning will be limited to suckers and water sprouts.
e. Pruning events are anticipated for July, August, September and October.
Tree Board
Apri129, 2013
Page 2
4. Oucrational Issues and Oucn Proiccts
a) Emerald Ash Borer (EAB) Preparedness Plan
Olson outlined the planned response to the presence of Emerald Ash Borer.
a. Once EAB is in a neighboring county, the City would declare EAB a nuisance
and set up a public meeting /public hearing. At the public meeting, a resolution
identifying City staff able to identify EAB would be done.
b. Once EAB was noted in the City, City staff would have the authority to issue a
work order to remove the tree.
c. If the tree is not removed within 20 days, the City would initiate the work at
the property owner's expense, in accordance with the existing ordinance.
b) Tree Disease/Infestation Mitigation
i. Original resolution was initiated in February 2011.
ii. City staff have identified components of the required policy, summarized as:
a. Change title to "Tree Disease/Infestation Mitigation" account.
b. Funding priorities:
1. Surveys and evaluations to ensure data is relevant to management of
the disease /infestation. That data helps the City determine the scope
of the disease /infestation, and that ongoing evaluations of identified
diseased /infested trees is conducted to determine priority for
removal/replacement.
2. Public trees. Prior to EAB: provide for species diversification
projects, to include use of these funds as matching funds for other
available grants. Funding for chemical/biological treatments when
necessary for preservation of high -value trees. After EAB: provide
for the removal/replacement of public trees (parks, boulevards).
3. Private trees. If funds remain available, they could potentially be
used for cost - sharing removal/replacement of private trees,
including providing a portion of the match required by any available
grant for removal/replacement of trees on private property.
5. Other Discussions/ New Business
a) Quarterly Meeting schedules. 04/29, 07/29, 10/28.
Quarterly schedule for next meeting is July 29, 2013
At 6:30 the meeting was adjourned.
NEXT MEETING: Regularly scheduled meeting: 07/29/2013.
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: April Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 5/28/2013
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
For Council review, attached is the April Financial Reports for the general fund and
enterprise funds. Also attached is
the April Investment Report which will look different than in the past simply due to running
reports from our investment
custodian's website rather than manually creating.
Any questions can be directed to Andy Reid. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
Financial Report - GENERAL FUND
For the month of April, 2013
SUMMARY FINANCIAL STATEMENT:
Category
2013
Month of
April
2013 YTD
April
2013
Budget
2013
Budget
Balance
% Used
2012 YTD
April
2012
Approved
Budget
% Used
REVENUES:
4005
Taxes & Penalties
-
-
4,491,446
4,491,446
0.0%
-
4,491,446
0.0%
4050
Licenses
1,849
35,312
53,500
18,188
66.0%
48,706
53,500
91.0%
4070
Permits
11,078
32,133
168,925
136,792
19.0%
44,412
158,950
27.9%
4100
Intergovernmental
10,191
56,599
1,215,663
1,159,064
4.7%
45,853
1,269,711
3.6%
4250
Charges for Services
101,099
480,667
1,855,706
1,375,039
25.9%
551,276
1,852,400
29.8%
4400
Fines & Forfeitures
6,986
19,250
45,000
25,750
42.8%
18,424
45,000
40.9%
4620
1 Investment Earnings
11,019
50,000
61,019
- 22.0%
16,922
35,000
- 48.3%
4700
Reimbursements
74,589
214,765
438,752
223,987
48.9%
135,978
407,152
33.4%
4800
Transfers
335,756
336,274
2,170,346
1,834,072
15.5%
325,099
2,090,376
15.6%
4890
Surcharge
438
594
350
244
169.6%
1,561
350
446.0%
4998
Fund Balance
-
-
-
-
0.0%
-
10,000
0.0%
TOTAL REVENUES
541,986
1,164,574
10,489,688
9,325,114
11.1%
1,154,387
10,413,885
11.1%
EXPENDITURES:
6105
Salaries & Fringe Benefits
523,670
2,124,590
6,778,616
4,654,026
31.3%
2,084,114
6,633,597
31.4%
6200
Supplies, Repairs, Maint.
79,736
232,557
777,590
545,033
29.9%
229,985
790,835
29.1%
6300
Contracted Services
8,373
103,122
462,233
359,111
22.3%
93,385
462,442
20.2%
6306
Services & Charges
253,181
637,527
2,162,199
1,524,672
29.5%
609,391
2,155,664
28.3%
6700
Transfers
46,618
48,618
95,486
46,868
50.9%
2,000
92,750
2.2%
6900
Misc. Expenses
12,874
103,947
213,564
109,617
48.7%
97,041
278,597
34.8%
7000
Capital Outlay
-
212
212
100.0%
-
0.0%
TOTAL EXPENDITURES
924,452
3,250,574
10,489,688
7,239,114
31.0%
3,115,915
10,413,885
29.9%
TOTAL REVENUE OVER
UNDER EXPENDITURES
(382,466)
100.0%
(1,961,528)
100.0%
COMMENTS:
REVENUES:
No Comments this month
EXPENDITURES:
EXPENDITURES BY DEPARTMENT:
Department
2013
Month of
April
2013
Ap ril
2012
Approved
Budget
2012
Budget
Balance
Used
2012 YTD
April
2011
Approved
Budget
Used
Mayor & City Council
3,605
14,026
52,016
37,990
27.0%
12,489
53,814
23.2%
City Administrator
34,379
132,453
387,401
254,948
34.2%
126,355
380,851
33.2%
Elections
602
602
10,000
9,398
6.0%
632
16,000
3.9%
Finance Department
34,929
109,963
371,863
261,900
29.6%
115,227
364,529
31.6%
Motor Vehicle
23,652
99,146
275,413
176,267
36.0%
97,364
271,910
35.8%
Assessing
-
-
61,911
61,911
-
61,911
Legal
20,636
73,124
252,067
178,943
29.0%
69,799
233,181
29.9%
Planning
12,068
47,195
123,210
76,015
38.3%
48,495
117,320
41.3%
Information Services
54,851
186,531
499,332
312,801
37.4%
119,648
452,687
26.4%
Police Department
251,530
934,110
2,883,041
1,948,931
32.4%
992,210
2,989,966
33.2%
Emergency Management
5,575
7,201
13,000
5,799
55.4%
4,182
13,025
32.1%
Safety Committee
45
7,937
13,450
5,513
59.0%
7,726
13,450
57.4%
Fire Department
24,752
108,972
309,187
200,215
35.2%
99,476
296,805
33.5%
Protective Inspections
17,558
61,575
208,350
146,775
29.6%
55,539
206,188
26.9%
Engineering
43,840
167,672
465,756
298,084
36.0%
153,368
457,614
33.5%
Streets & Alleys
169,914
390,900
1,369,738
978,838
28.5%
346,143
1,308,421
26.5%
City Hall Building
12,895
35,399
121,096
85,697
29.2%
35,129
121,698
28.9%
Park/Recreation Administration
26,436
76,781
213,127
136,346
36.0%
76,394
215,295
35.5%
Recreation
16,570
67,160
217,610
150,450
30.9%
69,580
217,894
31.9%
Senior Citizen Center
5,423
23,842
69,749
45,907
34.2%
19,945
67,635
29.5%
Civic Arena
31,332
147,854
331,469
183,615
44.6%
124,765
326,765
38.2%
Park Department
67,239
209,556
757,260
547,704
27.7%
213,112
721,981
29.5%
Recreation Building & Pool
16,920
43,258
185,885
142,627
23.3%
42,039
187,760
22.4%
Events Center
22,074
70,771
213,650
142,879
33.1%
63,288
231,225
27.4%
Evergreen Building
2,646
6,199
11,880
5,681
52.2%
3,121
12,305
25.4%
Library
3,944
50,239
190,937
140,698
26.3%
47,671
183,970
25.9%
Cemetery
7,422
19,101
109,104
90,003
17.5%
23,959
108,400
22.1%
Airport
11,857
27,744
99,700
71,957
27.8%
17,154
100,235
17.1%
Revenue Department
-
-
-
-
-
50,000
Unallocated General Expense
1,757
131,264
672,486
541,222
19.5%
131,109
631,050
20.8%
TOTAL EXPENDITURES
924,452
3,250,574
10 489 688
7,239,114
31.0%
3,115,915
10 413 885
29.9%
Department:
Liquor
Fund:
Liquor
Category
2013
Month of
April
2013 YTD
April
2013
Budget
2013
Budget
Balance
% Used
2012 YTD
April
2012
Approved
Bud et
% Used
REVENUES:
-4.1%
4,994
7,498
-33.4%
1,471,324
1,479,503
-a6%
64,080
4450
Sales - Liquor
127,393
514,180
1,803,150
1 (1,288,970)
28.5%
506,090
1,705,453
29.7%
4450
Sales - Wine
63,327
265,173
898,430
(633,257)
29.5%
249,568
852,364
29.3%
4450
Sales - Beer
183,057
686,978
2,709,500
(2,022,522)
25.4%
716,347
2,601,267
27.5%
4450
Sales - Other
1,644
4,994
14,470
(9,476)
34.5%
7,498
21,142
35.5%
4620
Investment Earnings
117
307
1,000
(693)
30.7%
599
1,000
59.9%
4700
Reimbursements
1,099
1,620
2,000
(380)
81.0%
1,711
2,000
85.6%
4998
1 Fund Balance
-
-
-
-
0.0%
-
-
0.0%
TOTAL REVENUES
376,638
1,473,251
5,428,550
(3,955,299)
27.1%
1,481,812
5,183,226
28.6%
Gross Margin
%
EXPENDITURES:
95,078
25.3%
363,358
24.7%
1,309,853
24.1%
(946,495)
27.7%
367,427
24.8%
1,248,158
24.1%
29.4%
6800
Cost of Sales
280,344
1,107,966
4,115,697
3,007,731
26.9%
1,112,076
3,932,068
28.3%
6105
Salaries & Fringe Benefits
38,343
154,986
488,190
333,204
31.7%
153,128
436,850
35.1%
6200
Supplies, Repairs, Maint.
5,468
7,904
16,600
8,696
47.67/.
2,966
16,600
17.9%
6306
Services & Charges
19,060
64,346
196,750
132,404
32.7%
55,903
186,500
30.0%
6600
Debt Service
-
-
128,295
128,295
0.0%
-
128,035
0.0%
6700
Transfers
435,000
435,000
0.0%
420,000
0.0%
6898
Depreciation
-
-
70,940
70,940
0.0%
-
77,671
0.0%
6900
1 Misc. Expenses
500
1,644
3,650
2,006
45.0%
944
3,650
25.9%
7000
ICapital Outlay
-
-
31,000
31,000
0.0%
-
-
0.0%
TOTAL EXPENDITURES
343,715
1,336,847
5,486,122
4,149,275
24.4%
1,325,018
5,201,374
25.5%
TOTAL REVENUE OVER
UNDER EXPENDITURES
32,922
1 136,404
(57,572)1
193,976
1 -236.9%1
156,795
(18,148)1
- 864.0%
COMMENTS:
REVENUES:
Sales Total 2013 sales are down 0.6% from last year while the YTD customer count is down 3.3 %.
Sales:
Liquor
Wine
Beer
Other
Total Sales
YTD Customer Count
Average Sale per Customer
EXPENDITURES:
YTD
YTD
2013
2012
Change
514,180
506,090
1.6%
265,173
249,568
6.3%
686,978
716,347
-4.1%
4,994
7,498
-33.4%
1,471,324
1,479,503
-a6%
64,080
66,249
-3.3%
$ 22.96 $
22.33
2.8%
April
April
2013
2012
Change
127,393
127,388
0.0%
63,327
64,851
-2.3%
183,057
192,276
-4.8%
1,644
2,393
-31.3%
375,422
386,908
-3.0%
16,639
17,172
-3.1%
$ 22.56 $
22.53
0.1%
Department:
TCreekside
Fund:
lCompost
Category
2013
Month of
April
2013 YTD
April
2013
Budget
2013
Budget
Balance
% Used
2012 YTD
April
2012
Approved
Budget
% Used
REVENUES:
4250
Charges for Services
5
7,395
129,000
(121,605)
5.7%1
45,131
132,000
34.2%
4450
Sales - Bulk Product
11,289
11,765
200,000
(188,235)
5.9%
36,193
145,000
25.0%
4450
Sales - Bagged Product
415,483
924,974
1,982,500
(1,057,526)
46.7%
1,024,686
1,759,629
58.2%
4450
Sales - Other
27,764
44,603
52,250
(7,647)
85.4%
40,612
66,000
61.5%
4620
Investment Earnings
-
(2,356)
2,500
(4,856)
-94.2%
(1,949)
-
100.0%
4700
Reimbursements
486
486
1,000
(514)
48.6%
607
1,000
60.7%
4998
1 Fund Balance
-
-
-
-
0.0%
-
-
0.0%
TOTAL REVENUES
455,027
986,868
2,367,250
1,380,382
41.7%
1,145,280
2,103,629
54.4%
Gross Margin
%
EXPENDITURES:
123,566
27.2%
256,712
26.2%
682,700
30.5%
(425,989)
37.6%
352,951
32.0%
769,686
39.1%
45.9%
6800
Cost of Sales
330,970
724,631
1,552,050
827,419
46.7%
748,540
1,200,943
62.3%
6105
Salaries & Fringe Benefits
22,338
49,075
401,035
351,960
12.2%
156,155
478,605
32.6%
6200
Supplies, Repairs, Maint.
8,570
(7,921)
25,700
33,621
-30.8%
5,463
24,350
22.4%
6300
Contracted Services
20,264
48,979
134,000
85,021
36.6%
20,583
58,000
35.5%
6306
Services & Charges
2,343
12,608
95,100
82,492
13.3%
27,280
117,800
23.2%
6700
Transfers
-
-
90,775
90,775
0.0%
-
57,800
0.0%
6898
Depreciation
(7,500)
(29,888)
56,680
86,568
-52.7%
(22,743)
70,290
-32.4%
6900
1 Misc. Expenses
1,680
2,436
14,340
11,904
17.0%
4,201
8,500
49.4%
7000
ICapital Outlay
-
11,691
10,833
(858)
107.9%
-
125,000
0.0%
TOTAL EXPENDITURES
378,664
811,611
2,380,513
1,568,902
34.1%
939,479
2,141,288
43.9%
TOTAL REVENUE OVER
UNDER EXPENDITURES
1 76,363
175,257
(13,263)1
188,520
- 1321.4%
205,801
(37,659)1
- 546.5%
COMMENTS:
REVENUES:
Charges for Services 2012 activity includes the sale of the debagger to St. Cloud; $45,000.
Sales The number of actual bags shipped YTD 2013 is 23.8% below the shipped level last year at this time mainly due to the
weather. Last year's early spring pushed more bags out the door earlier than normal while this year's wet April has delayed
shipments.
YTD YTD April April
Sales: 2013 2012 Change % 2013 2012 Change %
Bagged (# of bags) 643,069 843,919 (200,850) -23.8% 243,621 417,561 (173,940) -41.7%
Bulk (yards) 43 1,222 (1,179) -96.5% - 73 (73) - 100.0%
EXPENDITURES:
Contracted Services The majority of this expense category relates to temporary labor used in operations and marketing.
Department:
TRefuse
Fund:
Refuse
Category
2013
Month of
April
2013 YTD
April
2013
Budget
2013
Budget
Balance
% Used
2012 YTD
April
2012
Approved
Budget
% Used
REVENUES:
4100
Intergovernmental
12,500
(12,500)
0.0%1
26,000
0.0%
4250
Charges for Services
-
-
-
0.0%
-
-
0.0%
4450
Sales
93,515
375,712
1,145,150
(769,438)
32.8%
376,079
1,143,100
32.9%
4620
Investment Earnings
-
(2,180)
2,500
(4,680)
-87.2%
(2,836)
-
100.0%
4700
Reimbursements
-
0.0%
0.0%
4998
Fund Balance
-
-
-
0.0%
-
-
0.0%
TOTAL REVENUES
93,515
373,532
1,160,150
786,618
32.2%
373,243
1,169,100
31.9%
EXPENDITURES:
6800
Cost of Sales
-
-
-
-
0.0%
-
5,000
0.0%
6105
Salaries & Fringe Benefits
14,544
55,782
172,065
116,283
32.4%
57,250
148,420
38.6%
6200
Supplies, Repairs, Maint.
2,692
18,513
61,700
43,187
30.0%
3,936
68,700
5.7%
6300
Contracted Services
1,160
2,470
10,500
8,030
23.5%
1,406
15,000
9.4%
6306
Services & Charges
96,501
206,039
677,125
471,086
30.4%
165,756
658,417
25.2%
6600
Debt Service
-
(2,483)
24,261
26,744
-10.2%
-
-
0.0%
6700
Transfers
55,000
55,000
0.0%
55,000
0.0%
6898
Depreciation
-
132,510
132,510
0.0%
163,073
0.0%
6900
Misc. Expenses
54
54
-
(54)
100.0%
111
-
100.0%
7000
Capital Outlay
-
38,952
31,930
(7,022)1
122.0%
-
-
0.0%
TOTAL EXPENDITURES
114,950
319,328
1,165,091
845,763
27.4%
228,459
1,113,610
20.5%
TOTAL REVENUE OVER
UNDER EXPENDITURES
(21,436)1
54 204
(4,941)
59,145
- 1097.0%
144,784
55,490
260.9%
COMMENTS:
REVENUES:
Sales Sales revenue is tracking slightly below budget.
EXPENDITURES:
Supplies, Repairs, Maint. This expense category reflects an increase due to an order for compost bags in early 2013; $12,093.
Services & Charges The big expense in this category is the Waste Management trash services. YTD 2012 expense contains only three monthly
payments while YTD 2013 has four monthly payments, accounting for the increase.
Capital Outlay Repairs and a motor rebuild on the grinder cost $38,952.
Department:
Water
Fund:
lWater
Category
2013
Month of
April
2013 YTD
April
2013
Budget
2013
Budget
Balance
% Used
2012 YTD
April
2012
Approved
Budget
% Used
REVENUES:
Commercial
24,093,000
26,905,000
(2,812,000)
-10.5%
Industrial
32,775,000
34,411,361
4005
Taxes
41,205
83,188
420,000
(336,812)
19.8%
67,096
252,000
26.6%
4020
Special Assessments
-
-
-
0.0%
-
-
0.0%
4100
Intergovernmental
-
-
-
0.0%
-
-
0.0%
4250
Charges for Services
1,852
37,362
41,000
(3,638)
91.1%
23,196
32,000
72.5%
4450
Sales
175,985
687,058
2,347,500
(1,660,442)
29.3%
715,751
2,347,500
30.5%
4620
Investment Earnings
-
(5,922)
20,000
(25,922)
-29.6%
(7,257)
20,000
-36.3%
4700
IReimbursements
1,411
1,411
64,148
(62,737)
2.2%
2,619
64,017
4.1%
4800
ITransfers
-
-
-
0.0%
30
-
100.0%
4998
1 Fund Balance
-
-
-
0.0%
-
-
0.0%
TOTAL REVENUES
220,453
803,097
2,892,648
2,089,551
27.8%
801,435
2,715,517
29.5%
EXPENDITURES:
6105
Salaries & Fringe Benefits
36,615
137,621
465,623
328,002
29.6%
119,896
443,330
27.0%
6200
Supplies, Repairs, Maint.
14,102
30,437
128,825
98,388
23.6%
25,124
143,975
17.5%
6300
Contracted Services
2,190
8,355
40,000
31,645
20.9%
5,098
50,000
10.2%
6306
Services & Charges
42,966
115,175
400,470
285,295
28.8%
101,609
405,550
25.1%
6600
Debt Service
-
189,910
1,218,848
1,028,938
15.6%
204,669
1,218,884
16.8%
6700
Transfers
-
43,145
43,145
0.0%
-
43,145
0.0%
6898
Depreciation
-
1,057,860
1,057,860
0.0%
-
1,020,000
0.0%
6900
1 Misc. Expenses
82
7,895
15,850
7,955
49.8%
7,544
15,850
47.6%
7000
ICapital Outlay
-
-
250,000
250,000
0.0%
-
250,000
0.0%
TOTAL EXPENDITURES
95,954
489,393
3,620,621
3,131,228
13.5%
463,941
3,590,734
12.9%
TOTAL REVENUE OVER
UNDER EXPENDITURES
1 124,499
1 313,704
(727,973)1
1,041,677
-43.1%1
337,495
1 (875,217)1
38.6%
COMMENTS:
REVENUES:
Taxes This income category consists of the Local Sales Tax through February and Excise Tax on auto sales through March.
Sales Industrial consumption is down 5% from last year due mostly to 3M. Commercial and residential consumption are down 5%
and 10.5% respectively.
EXPENDITURES:
WATER CONSUMPTION
YTD 2013
YTD 2012
Change
%
Residential
80,480,000
84,631,000
(4,151,000)
-4.9%
Commercial
24,093,000
26,905,000
(2,812,000)
-10.5%
Industrial
32,775,000
34,411,361
(1,636,361)
-4.8%
Total
137,348,000
145,947,361
(8,599,361)
-5.9%
EXPENDITURES:
Department:
TWastewater
Fund:
ISewer
Category
2013
Month of
April
2013 YTD
April
2013
Budget
2013
Budget
Balance
% Used
2012 YTD
April
2012
Approved
Budget
% Used
REVENUES:
$ 8,894
137.2%
HTI
35,326
33,824
1,502
4.4%
-
4005
Taxes
56,902
114,879
580,000
(465,121)
19.8%
92,656
348,000
26.6%
4070
Permits
-
6,800
7,000
(200)
97.1%
6,700
7,000
95.7%
4250
Charges for Services
-
-
7,000
(7,000)
0.0%
180
7,000
2.6%
4450
Sales
276,175
1,143,794
3,190,000
(2,046,206)
35.9%
1,174,913
3,190,000
36.8%
4620
Investment Earnings
-
(8,529)
20,000
(28,529)
-42.6%
(10,878)
20,000
-54.4%
4700
Reimbursements
3,880
7,770
64,148
(56,378)
12.1%
6,463
64,017
10.1%
4800
ITransfers
-
-
0.0%
-
-
0.0%
4998
1 Fund Balance
-
-
-
0.0%
-
-
0.0%
TOTAL REVENUES
336,957
1,264,714
3,868,148
2,603,434
32.7%
1,270,034
3,636,017
34.9%
EXPENDITURES:
6105
Salaries & Fringe Benefits
46,489
178,385
653,623
475,238
27.3%
194,915
623,725
31.3%
6200
Supplies, Repairs, Maint.
18,988
60,947
254,700
193,753
23.9%
91,339
405,500
22.5%
6300
Contracted Services
9,264
34,595
120,000
85,405
28.8%
15,379
120,000
12.8%
6306
Services & Charges
88,838
226,147
717,960
491,813
31.5%
182,840
747,300
24.5%
6600
Debt Service
-
428,822
1,528,394
1,099,572
28.1%
434,319
1,527,212
28.4%
6700
Transfers
-
43,145
43,145
0.0%
-
43,145
0.0%
6898
Depreciation
-
1,647,960
1,647,960
0.0%
-
1,620,000
0.0%
6900
1 Misc. Expenses
48
14,886
27,000
12,114
55.1%
15,606
27,000
57.8%
7000
ICapital Outlay
-
-
350,000
350,000
0.0%
-
350,000
0.0%
TOTAL EXPENDITURES
163,627
943,782
5,342,782
4,399,000
17.7%
934,398
5,463,882
17.1%
TOTAL REVENUE OVER
UNDER EXPENDITURES
173,330
1 320,932
1 (1,474,634)1
1,795,566
-21.8%1
335,636
1 (1,827,865)1
- 18.4%
COMMENTS:
REVENUES:
Taxes This income category consists of the Local Sales Tax through February and Excise Tax on auto sales through March.
Sales Sewer sales for 2013 are tracking slightly overbudget due to Purified Renewable Energy hauling over 3.5M gallons of
discharge water to the City's facility in February, resulting in additional revenue of $87,214.
Industrial Users:
YTD 2013
FLOW REVENUE
YTD 2012 Change
%
YTD 2013
LOAD SURCHARGES
YTD 2012 Change
%
3M
$ 47,804
$ 51,517
$ (3,713)
-7.2%
$ 15,378 $
6,485
$ 8,894
137.2%
HTI
35,326
33,824
1,502
4.4%
-
-
-
0.0%
Ohly
69,523
75,123
(5,600)
-7.5%
93,750
174,198
(80,448)
-46.2%
Total
$ 152,654
$ 160,464
$ (7,811)
-4.9%
$ 109,128 $
180,682
$ (71,554)
-39.6%
Residential $ 626,201 $ 626,841 $ (640) -0.1%
Commercial 1 162,843 173,279 (10,436) -6.0%
EXPENDITURES:
Department:
Storm Water
Fund:
IStorm Water Utility
Category
2013
Month of
April
2013 YTD
April
2013
Budget
2013
Budget
Balance
% Used
2012 YTD
April
2012
Approved
Budget
% Used
REVENUES:
4070
Permits
70
370
370
100.0%1
135
100.0%
4100
Intergovernmental
-
-
-
0.0%
-
-
0.00%
4250
Charges for Services
-
75
1,000
(925)
7.5%
473
1,000
47.3%
4450
Sales
54,378
228,784
664,350
(435,566)
34.4%
206,120
613,250
33.6%
4620
Investment Earnings
-
(2,350)
1,000
(3,350)
- 235.0%
(3,712)
1,000
- 371.2%
4700
Reimbursements
1,166
1,166
-
1,166
100.0%
914
-
100.0%
4998
1 Fund Balance
-
-
-
-
0.0%
-
-
0.0%
TOTAL REVENUES
55,614
228,045
666,350
438,305
34.2%
203,930
615,250
33.1%
EXPENDITURES:
6105
Salaries & Fringe Benefits
9,962
33,170
211,877
178,707
15.7%
30,849
205,610
15.0%
6200
Supplies, Repairs, Maint.
510
611
29,100
28,489
2.1%
957
33,100
2.9%
6300
Contracted Services
-
-
20,000
20,000
0.0%
8,459
20,000
42.3%
6306
Services & Charges
1,843
6,595
124,300
117,705
5.3%
18,062
122,250
14.8%
6600
Debt Service
-
129,667
198,857
69,190
65.2%
125,425
165,340
75.9%
6898
Depreciation
-
113,060
113,060
0.0%
-
90,000
0.0%
6900
1 Misc. Expenses
278
2,200
1,922
12.6%
57
2,200
2.6%
7000
ICapital Outlay
-
-
120,000
120,000
0.0%
-
157,000
0.0%
TOTAL EXPENDITURES
12,315
170,320
819,394
1 649,074
1 20.8%1
183,809
795,500
23.1%
TOTAL REVENUE OVER
UNDER EXPENDITURES
43,299
57 724
153 044
210,768
37.7%
20 121
80,2501
11.2%
COMMENTS:
REVENUES:
Sales Stormwater fees reflect an 8.3% increase for 2013.
EXPENDITURES:
Department:
HATS
Fund:
IHATS
Category
2013
Month of
April
2013 YTD
April
2013
Budget
2013
Budget
Balance
% Used
2012 YTD
April
2012
Approved
Budget
% Used
REVENUES:
4100
Intergovernmental
39,750
56,819
136,396
(79,577)
41.7%1
21,884
131,150
16.7%
4250
Charges for Services
52,415
184,330
535,000
(350,670)
34.5%
139,458
480,000
29.1%
4620
Investment Earnings
-
(368)
1,000
(1,368)
-36.8%
(399)
1,000
-39.9%
4700
Reimbursements
206
18,415
2,000
16,415
920.8%
384
2,000
19.2%
4800
Transfers
46,618
46,618
93,236
(46,618)
50.0%
-
89,650
0.0%
TOTAL REVENUES
138,988
305,814
767,632
461,818
39.8%
161,327
703,800
22.9%
EXPENDITURES:
6105
Salaries & Fringe Benefits
4,998
23,024
52,665
29,641
43.7%
21,359
55,375
38.6%
6200
Supplies, Repairs, Maint.
56,420
174,246
535,000
360,754
32.6%
149,115
492,900
30.3%
6300
Contracted Services
-
-
1,105
1,105
0.0%
-
1,455
0.0%
6306
Services & Charges
25,499
68,891
153,975
85,084
44.7%
38,901
154,000
25.3%
6900
Misc. Expenses
25
60
77
17
77.9%
-
70
0.0%
7000
Capital Outlay
-
-
20,500
20,500
0.0%
-
0.0%
TOTAL EXPENDITURES
86,942
266,221
763,322
497,101
34.9%
209,375
703,800
29.7%
TOTAL REVENUE OVER
UNDER EXPENDITURES
1 52,047
39,593
1 4,310
1 35,283
1
(48,048
COMMENTS:
REVENUES:
Intergovernmental This income category consists of the funding from the State and County. The State is paying monthly and the County is
paying semi - annually in April and October.
Charges for Services This income category consists of the fuel revenue from various governmental entities and City departments.
Transfers This income category consists of the funding from the City and is paid semi - annually in April and October.
EXPENDITURES:
Supplies, Repairs, Maint. This expense category consists of the fuel purchased for use by various governmental entities and City departments.
Services & Charges This expense category consists mainly of Liability Insurance, Utilities and Contract Repair & Maintenance.
Bt t f Ubrrpdby po !t v n n bsz
as of April 30, 2013
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Total Portfolio $13,418,584.57 100%
Balanced mutual funds are allocated in the 'Other' category
Report created on: May 01, 2013 Page 1 of 2
Market
% of
value ($)
portfolio
Cash
1,996,943.10
14.88
Cash
1,996,943.10
14.88 Fixed income -
US
1,996,943.10
14.88 International cash
US Cash
1,996,943.10
14.88
Fixed Income
11,421,641.47
85.12
us
11,172,550.71
83.26
US Fixed Income
4,149,174.05
30.92
Other
4,149,174.05
30.92
Government
5,974,362.06
44.52
Intermediate
5,974,362.06
44.52
Municipals
1,049,014.60
7.82
Short
522,549.72
3.89
Intermediate
526,464.88
3.93 Fixed income -us
International
249,090.76
1.86
Emerging Markets
249,090.76
1.86
Emerging Markets
249,090.76
1.86
Equity
0.00
0.00
Commodities
0.00
0.00
Non - Traditional
0.00
0.00
Other
0.00
0.00
Total Portfolio $13,418,584.57 100%
Balanced mutual funds are allocated in the 'Other' category
Report created on: May 01, 2013 Page 1 of 2
f&q f!tvn n I&z
as of April 30, 2013
Asset allocation summary
Value on % of
04/30/2013 ($) portfolio
A Cash
1,996,943.10
14.88
Cash
1,996,943.10
14.88
B Fixed Income
11,421,641.47
85.12
us
11,172,550.71
83.26
International
249,090.76
1.86
C Equity
0.00
0.00
D Commodities
0.00
0.00
E Non - Traditional
0.00
0.00
F Other
0.00
0.00
Total Portfolio
$13,418,584.57
100%
Balanced mutual funds are allocated in the
'Other' category
Equity sector analysis
B 0 A
Portfolio does not contain applicable holdings - exhibit
intentionally left blank.
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Expected cash flow
$ Thousands
53
44
35
27
18
9
0
May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr
2013 2014 2014
0 Taxable income
Total expected cash flow: $157,544.20
Cash flows displayed account for known events such as maturities and mandatory puts.
Credit quality of bond holdings
Value on % of
Effective credit rating Issues 04/30/2013 ($) port.
A Aaa/AAA/AAA 5 4,468,213.72 39.16
B Aa /AA/AA 3 2,555,162.94 22.30
C A/A/A 0 0.00 0.00
D Baa/BBB /BBB
0
0.00
0.00
E Non - investment grade
0
0.00
0.00
F Certificate of deposit
21
4,398,264.80
38.54
G Not rated
0
0.00
0.00
Total
29 $11,421,641.47 100%
F-0 A
B _*1W
Report created on: May 01, 2013 Page 1 of 3
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
po!t v n n bsz Includes all fixed -rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass - Through, Perpetual Preferred, and Foreign securities
as of April 30, 2013
Bond overview Investment type allocation
Total quantity 11,230,000
Total market value $11,375,814.42 % of
Total accrued interest $45,827.05 Tax - exempt / bond
Total market value plus accrued interest $11,421,641.47 Investment type Taxable ($) deferred ($) Total ($) port.
Total estimated annual bond interest $162,764.25 Certificates of deposit 4,398,264.80 0.00 4,398,264.80 38.51
Average coupon 1.48%
Average current yield 1.43%
Average yield to maturity 0.70%
Average yield to worst 0.70%
Average effective maturity 5.77
Credit quality of bond holdings
Value on
Effective credit rating Issues 04/30/2013 ($)
A Aaa/AAA/AAA 5 4,468,213.72
B Aa /AA/AA 3 2,555,162.94
C A/A/A 0 0.00
D Baa/BBB /BBB 0 0.00
E Non - investment grade 0 0.00
F Certificate of deposit 21 4,398,264.80
G Not rated 0 0.00
Total 29 $11,421,641.47
% of
port.
39.16
22.30 F A
0.00
0.00
0.00
38.54 a
0.00
100%
Municipals 1,049,014.61 0.00 1,049,014.61 9.18
U.S. federal agencies 5,974,362.06 0.00 5,974,362.06 52.31
Tota I
$11,421,641.47 $0.00 $11,421,641.47 100%
Bond maturity schedule
$ Millions
4
30.3
3
2
]117.6 %16.4%
14.5
8.7% 8.9% P
1
1.2% 2.1
M 0.0% 0.0% o.o% o.o% o.o% o.o%
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2024 + Other
0 Effective maturity schedule
Cash, mutual funds and some preferred securities are not included.
Report created on: May 01, 2013 Page 1 of 2
po ! pmj o t
as of April 30, 2013
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Includes all fixed -rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass - Through, Perpetual Preferred, and Foreign securities.
Summary of bond holdings
Maturity
Year
Issues
Quantity
Est. annual
income ($)
Current Yield to
yield ( %) maturity ( %)
Yield to
worst ( %)
Adjusted
cost basis ($)
Unrealized
gain /loss ($)
2013
6
996,000
13,180.00
1.32%
0.46 %
0.46 %
996,000
1,032.96
2014
3
998,000
29,986.00
2.96%
0.75 %
0.75 %
1,039,020
- 24,797.27
2015
8
1,853,000
17,897.00
0.96%
0.56 %
0.56 %
1,853,000
14,667.37
2016
1
145,000
1,812.50
1.24%
0.91 %
0.91 %
145,000
1,605.15
2017
5
1,548,000
42,048.75
2.55%
0.91 %
0.91 %
1,634,522.83
16,080.68
2018
1
240,000
3,240.00
1.32%
0.97 %
0.97 %
240,000
4,867.20
2019
0
0
NA
NA
2020
0
0
NA
NA
2021
0
0
NA
NA
2022
3
3,450,000
34,600.00
1.00%
NA
NA
3,450,000
2,195.50
2023
2
2,000,000
20,000.00
1.00%
NA
NA
2,000,000
2,620.00
2024
0
0
NA
NA
2025
0
0
NA
NA
2026
0
0
NA
NA
2027
0
0
NA
NA
2028
0
0
NA
NA
2029
0
0
NA
NA
2030
0
0
NA
NA
2031
0
0
NA
NA
2032
0
0
NA
NA
2033
0
0
NA
NA
2034
0
0
NA
NA
2035
0
0
NA
NA
2036
0
0
NA
NA
2037
0
0
NA
NA
2038
0
0
NA
NA
2039
0
0
NA
NA
2040
0
0
NA
NA
2041
0
0
NA
NA
2042
0
0
NA
NA
2042+
0
0
NA
NA
Other
0
0
NA
NA
Total
29
11,230,000
$162,764.25
1.43%
0.70 %
0.70 %
$11,357,542.83
$18,271.59
Mkt. value ($) % of bond portfolio
1,002,966.83 - 8.76%
1,024,289.53 - 8.92%
1,872,502.68 16.42%
147,002.41 § 1.29%
1,661,934.571 14.51%
245,097.99IN 2.15%
3,460,227.451
2,007,620.001
$11,421,641.47
17.6%
30.35%
Report created on: May 01, 2013 Page 1 of 6
Bond holdings - as of April 30, 2013 (continued)
Details of bond holdings
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P) Quantity Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
11,230,000 1.48%
02/04/2019 NA
$162,764.25
0.70%
$11,357,542.83
NA
$11,375,814.42
100%
Total Bond Portfolio
RATE CD /UT
1.43%
0.70%
$18,271.59
$45,827.05
1
AMERICAN EXP BK FS UT US RT
CD
$11,421,641.47
3.30%
Effective rating/
3,300.00
Est. annual
100,000.00
Adjusted
0.88%
03.3000% MAT 06/10/13 FIXED
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P) Quantity Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2013
AMER EXP BK CENT UT US RT
CD
100,000
3.30%
06/10/2013
3,300.00
0.61%
100,000.00
100.301
100,301.00
0.88%
03.3000% MAT 06/10/13 FIXED
3.29%
0.61%
301.00
1,274.79
RATE CD /UT
AMERICAN EXP BK FS UT US RT
CD
100,000
3.30%
06/10/2013
3,300.00
0.61%
100,000.00
100.301 100,301.00
0.88%
03.3000% MAT 06/10/13 FIXED
3.29%
0.61%
301.00
1,274.79
RATE CD /UT
CIT BK SALT LK UT US RT
CD
100,000
3.40%
06/10/2013
3,400.00
0.61%
100,000.00
100.312
100,312.00
0.88%
03.4000% MAT 06/10/13 FIXED
3.39%
0.61%
312.00
1,313.42
RATE CD /UT
BANK OF INDIA NY US RT
CD
200,000
0.35%
06/12/2013
700.00
0.39%
200,000.00
99.995
199,990.00
1.76%
00.3500% MAT 06/12/13 FIXED
0.35%
0.39%
-10.00
266.58
RATE CD /NY
BANK OF BARODA NY US RT
CD
248,000
0.55%
08/07/2013
1,364.00
0.40%
248,000.00
100.039
248,096.72
2.18%
00.5500% MAT 08/07/13 FIXED
0.55%
0.40%
96.72
994.04
RATE CD /NY
BEAL BNK LAS VEGAS NV US RT
CD
248,000
0.45%
08/07/2013
1,116.00
0.40%
248,000.00
100.013
248,032.24
2.18%
00.4500% MAT 08/07/13 FIXED
0.45%
0.40%
32.24
810.25
RATE CD /NV
Total 2013
996,000
1.33%
07/10/2013
$13,180.00
0.46%
$996,000.00
$997,032.96
8.76%
1.32%
0.46%
$1,032.96
$5,933.87
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2014
CHICAGO ILPROJ &TAX2006B
Aa3 /AA - /A+
500,000
5.30%
01/01/2014
26,500.00
1.15%
541,020.00
102.758
513,790.00
4.52%
OID99.702BE /R/ 5.300 010114
Aa3 /AA - /A+
5.16%
1.15%
- 27,230.00
8,759.72
DTD 032906 /IL
Report created on: May 01, 2013 Page 2 of 6
Bond holdings - as of April 30, 2013 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Report created on: May 01, 2013 Page 3 of 6
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2014
BANK OF CHINA NY US RT
CD
249,000
0.60%
06/13/2014
1,494.00
0.27%
249,000.00
100.373
249,928.77
2.20%
00.6000% MAT 06/13/14 FIXED
0.60%
0.27%
928.77
564.85
RATE CD /NY
HUNTINGTON NATL BK OH US RT
CD
249,000
0.80%
12/15/2014
1,992.00
0.43%
249,000.00
100.604
250,503.96
2.20%
00.8000% MAT 12/15/14 FIXED
0.80%
0.43%
1,503.96
742.22
RATE CD /OH
Total 2014
998,000
3.03%
05/07/2014
$29,986.00
0.75%
$1,039,020.00
$1,014,222.73
8.92%
2.96%
0.75%
$- 24,797.27
$10,066.80
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2015
ALLY BANK UT US RT 00.9500%
CD
248,000
0.95%
02/09/2015
2,356.00
0.35%
248,000.00
101.064
250,638.72
2.20%
MAT 02/09/15 FIXED RATE CD
0.94%
0.35%
2,638.72
522.84
/UT
GOLDMAN SACHS BANK NY US
CD
248,000
1.05%
02/09/2015
2,604.00
0.76%
248,000.00
100.515
0 249,277.20
2.19%
RT 01.0500% MAT 02/09/15
1.04%
0.76%
1,277.20
577.87
FIXED RATE CD /NY
DORAL BANK PR RT 00.9500%
CD
248,000
0.95%
02/10/2015
2,356.00
0.35%
248,000.00
101.065
250,641.20
2.20%
MAT 02/10/15 FIXED RATE CD
0.94%
0.35%
2,641.20
509.93
/PR
GE CAP BK UT US RT 01.1000%
CD
115,000
1.10%
06/08/2015
1,265.00
0.88%
115,000.00
100.453
115,520.95
1.02%
MAT 06/08/15 FIXED RATE CD
1.10%
0.88%
520.95
488.67
/UT
BANK LEUMI NY US RT
CD
249,000
0.80%
06/15/2015
1,992.00
0.43%
249,000.00
100.785
250,954.65
2.21%
00.8000% MAT 06/15/15 FIXED
0.79%
0.43%
1,954.65
742.22
RATE CD /NY
DISCOVER BANK DE US RT
CD
248,000
1.05%
06/15/2015
2,604.00
0.68%
248,000.00
100.782
249,939.36
2.20%
01.0500% MAT 06/15/15 FIXED
1.04%
0.68%
1,939.36
984.53
RATE CD /DE
SALLIE MAE BANK UT US RT
CD
248,000
1.10%
08/10/2015
2,728.00
0.77%
248,000.00
100.734
249,820.32
2.20%
01.1000% MAT 08/10/15 FIXED
1.09%
0.77%
1,820.32
605.39
RATE CD /UT
SAFRA NATL BK NY US RT
CD
249,000
0.80%
08/17/2015
1,992.00'
0.47%
249,000.00
100.753
250,874.97
2.21%
00.8000% MAT 08/17/15 FIXED
0.79%
0.47%
1,874.97
403.86
RATE CD /NY
Total 2015
1,853,000
0.97%
05/11/2015
$17,897.00
0.56%
$1,853,000.00
$1,867,667.37
16.42%
0.96%
0.56%
$14,667.37
$4,835.31
Report created on: May 01, 2013 Page 3 of 6
Bond holdings - as of April 30, 2013 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Maturing 2017
Effective rating/
Est. annual
Adjusted
% of
MASSACHUSETTS DEPT TRANS
Underlying rating
500,000
2.41%
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
TAX SR B RV BE /R/ 2.408
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2016
AMERICAN EXPRESS C NY US RT
CD
145,000
1.25%
08/09/2016
1,812.50
0.91%
145,000.00
101.107
146,605.15
1.29%
01.2500% MAT 08/09/16 FIXED
NR/NR /NR
1.24%
0.91%
1,605.15
397.26
RATE CD /NY
Total 2016
CD
145,000
1.25%
08/09/2016
$1,812.50
0.91%
$145,000.00
101.745
$146,605.15
1.29%
MAT 08/03/17 FIXED RATE CD
1.24%
0.91%
$1,605.15
$397.26
/UT
Effective rating/
Est. annual
Adjusted
% of
GE CAP RETAIL BK UT US RT
Underlying rating
247,000
1.75%
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
01.7500% MAT 08/03/17 FIXED
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2017
MASSACHUSETTS DEPT TRANS
Aa3 /AA - /NR
500,000
2.41%
01/01/2017
12,040.00
1.15%
524,500.00
104.497
522,485.00
4.59%
TAX SR B RV BE /R/ 2.408
NR/NR /NR
2.30%
1.15%
- 2,015.00
3,979.89
010117 DTD 113011 /MA
FED FARM CREDIT BANK 04.875
Aaa /AAA/AA+
431,000
4.88%
01/17/2017
21,011.25
0.49%
493,022.83
116.126
500,503.06
4.40%
% DUE 011717 DTD 010907 FC
NR/NR /NR
4.20%
0.49%
7,480.23
6,011.55
07172007
GE CAP BK UT US RT 01.7500%
CD
130,000
1.75%
08/03/2017
2,275.00
1.33%
130,000.00
101.745
132,268.50
1.16%
MAT 08/03/17 FIXED RATE CD
1.72%
1.33%
2,268.50
162.05
/UT
GE CAP RETAIL BK UT US RT
CD
247,000
1.75%
08/03/2017
4,322.50
1.33%
247,000.00
101.745
251,310.15
2.21%
01.7500% MAT 08/03/17 FIXED
1.72%
1.33%
4,310.15
1,006.61
RATE CD /UT
SUN NATL BK NJ US RT
CD
240,000
1.00%
10/03/2017
2,400.00
0.61%
240,000.00
101.682
244,036.80
2.15%
01.0000% MAT 10/03/17 FIXED
0.98%
0.61%
4,036.80
170.96
RATE CD /NJ
Total 2017
1,548,000
2.79%
04/07/2017
$42,048.75
0.91%
$1,634,522.83
$1,650,603.51
14.51%
2.55%
0.91%
$16,080.68
$11,331.06
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2018
ENERBANK UT US RT 01.3500%
CD
240,000
1.35%
10/04/2018
3,240.00
0.97%
240,000.00
102.028
244,867.20
2.15%
MAT 10/04/18 FIXED RATE CD
1.32%
0.97%
4,867.20
230.79
/UT
Total 2018
240,000
1.35%
10/04/2018
$3,240.00
0.97%
$240,000.00
$244,867.20
2.15%
1.32%
0.97%
$4,867.20
$230.79
Report created on: May 01, 2013 Page 4 of 6
Bond holdings - as of April 30, 2013 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Report created on: May 01, 2013 Page 5 of 6
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2022
FHLB BOND STEP -UP 01.010 %
Aaa/NR/AA+
1,000,000
1.01%
08/15/2022 05/15/2013
10,100.00
NA
1,000,000.00
100.038
1,000,380.00
8.79%
DUE 081522 DTD 081512 FC
NR/NR /NR
100.00
1.01%
NA
380.00
2,104.17
02152013
FHLB STEP UP CALL BOND 01.000
Aaa/NR/AA+
950,000
1.00%
09/28/2022 06/28/2013
9,500.00
NA
950,000.00
100.079
950,750.50
8.36%
% DUE 092822 DTD 092812 FC
NR/NR /NR
100.00
1.00%
NA
750.50
844.44
03282013
FHLB STEP UP CALL BOND 01.000
NR/NR/AA+
1,500,000
1.00%
12/28/2022 06/28/2013
15,000.00
NA
1,500,000.00
100.071
1,501,065.00
13.20%
% DUE 122822 DTD 122812 FC
NR/NR /NR
100.00
1.00%
NA
1,065.00
5,083.33
06282013
Total 2022
3,450,000
1.00%
10/25/2022
$34,600.00
NA
$3,450,000.00
$3,452,195.50
30.35%
1.00%
NA
$2,195.50
$8,031.95
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2023
FHLB STEP UP CALL BOND 01.000
Aaa/NR/AA+
1,000,000
1.00%
01/30/2023 07/30/2013
10,000.00
NA
1,000,000.00
100.174
1,001,740.00
8.81%
% DUE 013023 DTD 013013 FC
NR/NR /NR
100.00
1.00%
NA
1,740.00
2,500.00
07302013
FHLB STEP UP CALL BOND 01.000
Aaa/NR/AA+
1,000,000
1.00%
01/30/2023 04/30/2013
10,000.00
NA
1,000,000.00
100.088
1,000,880.00
8.80%
% DUE 013023 DTD 013013 FC
NR/NR /NR
100.00
1.00%
NA
880.00
2,500.00
07302013
Total 2023
2,000,000
1.00%
01/30/2023
$20,000.00
NA
$2,000,000.00
$2,002,620.00
17.60%
1.00%
NA
$2,620.00
$5,000.00
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
11,230,000
1.48%
02/04/2019 NA
$162,764.25
0.70%
$11,357,542.83
NA
$11,375,814.42
100%
Total Bond Portfolio
1.43%
0.70%
$18,271.59
$45,827.05
$11,421,641.47
Report created on: May 01, 2013 Page 5 of 6