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11-17-2011 APM+HUTCHINSON AIRPORT COMMISSION November 17, 2011 5:30 p.m. Airport Arrival/Departure Building Minutes Members present: Doug McGraw, Dick Freeman, Joel Schwarze; Juli Neubarth; Ross Peterson; Members absent: Mayor Cook Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation Meeting called to order at 5:30 p.m. There was a quorum of members present. 1. Approve September 15, 2011 Airport Commission Minutes Motion made by McGraw, second by Freeman to approve minutes. Unanimous approval 2. Airport Commission Dick Freeman (to 09/12, first full-term) Juli Neuharth (to 09/13, first full-term) Doug McGraw (to 09/14, second full-term) Joel Schwarze (to 09/15, first full-term) Ross Peterson (to 09/16, first full-term) Steve Cook (Council representative) For meeting schedules & interest forms for serving on the Airport Commission, see www.ci.hutchinson.mn.us 3. Operational Issues (Open Proiects) Commissioners discussed various facets of the capital improvement plan, including working with elected officials to see what options there would be for displaced threshold. Of particular note was the upcoming development in Brownton and the additional air traffic the development could generate. Olson was directed to identify some of the issues so Commissioners have a format to communicate with elected officials relative to the potential addition of 500' of displaced threshold at each end of the runway to accommodate additional jet traffic. A large jet was at the airport when the Commission met, and was used as an example of the kinds of flights that can be expected in the future. Closely associated with the capital improvement plan is the upcoming consultant selection process. The consultant selection process has been advertised. The plan is to have City staff review the proposals: Kent Exner and John Olson. In addition, the a) AIP — Crack Repair Project — Update a. Olson reported that the paperwork related to project close -out is ongoing. Olson estimates close- out will be completed in early 2012. b) Airport Construction Fund Projects a. Roof — Hangar #3 is complete. The material for reroofing Hangar #2 has been delivered, so work is expected to be done before the end of 2011. b. Doors — Door work is expected to be completed by end of 2011. c) Capital Improvement Plan Proiect cost FAA Mn /DOT Citv Other funds 2012 — Airport Tractor/Mower 110,000 0 73,333 36,667 0 2013 — Apron/Taxilane Construction 350,000 332,500 0 17,500 0 2015— EA Assessment - Crosswind; 75,000 71,250 0 3,750 0 T- hangar construction (16 units) 1,000,000 0 0 200,000 800,000 (Hangar toanfina) 2017 — Land Acquisition - Crosswind 225,000 213,750 0 11,250 0 2018 — Crosswind runway design/construction 750,000 712,500 0 37,500 0 2021— Reconstruct Runway 15/33 1,000,000 950,000 0 50,000 0 3,510,000 2,280,000 73,333 356,667 800,000 Commissioners discussed various facets of the capital improvement plan, including working with elected officials to see what options there would be for displaced threshold. Of particular note was the upcoming development in Brownton and the additional air traffic the development could generate. Olson was directed to identify some of the issues so Commissioners have a format to communicate with elected officials relative to the potential addition of 500' of displaced threshold at each end of the runway to accommodate additional jet traffic. A large jet was at the airport when the Commission met, and was used as an example of the kinds of flights that can be expected in the future. Closely associated with the capital improvement plan is the upcoming consultant selection process. The consultant selection process has been advertised. The plan is to have City staff review the proposals: Kent Exner and John Olson. In addition, the Airport Commission will review the proposals. Olson will combine the scores together and report to the Airport Commission at a future date. Commissioners asked whether there are adequate funds available to meet the match for the airport tractor /mower. Olson indicated these funds are accounted for in the City's Vehicle & Equipment Replacement Fund. Olson indicated that work is being done by City staff to create a policy which includes a Vehicle Condition Index (VCI) as part of considering equipment replacements. The VCI measures several items, including mileage/hours, age, use, and maintenance costs to come up with a score indicating the general condition of the vehicle and whether it should be considered for replacement. 4. Other Discussions/ New Business a) Agricultural property i. Tiling of the north agricultural field was completed. b) Winter operations i. Olson reported that snowplowing operations are expected to be virtually the same as last year, relative to equipment and personnel involved. c) L.E.D. lights i. Olson reported that CBM Electronic Lighting has gotten a globe, fixture and a 45 -watt and 30 -watt bulb from the City to work on. They are trying to see if their 3 -watt LED would be able to be fitted to work in existing fixtures. d) Airport Energy Costs i. Peterson and other Commissioners indicated their commitment to work to further reduce the contribution of the City toward airport operations. Since energy costs make up about 1/3 of the budget, it is reasonable to continue working with City staff and vendors to determine if there are cost - saving measures for lighting and heating at the airport. LED lighting for the runway may be a critical part, but staff was encouraged consider parking lot, apron, street lighting and outdoor wall packs on the various airport buildings as well as other cost- saving measures that could be undertaken to reduce utility costs. 5. Nomination of Airport Commission Chair a) Doug McGraw was nominated to fill Airport Commission Chair position vacated by Chuck Brill in September. At 6:35, a motion to adjourn was made by Freeman, second by Schwarze. Unanimous approval. NEXT MEETING: Regularly scheduled meeting: 12/15/11.