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01-20-2011 APM+HUTCHINSON AIRPORT COMMISSION January 20, 2011 5:30 p.m. Airport Arrival/Departure Building Minutes Members present: Chuck Brill, Doug McGraw, Dick Freeman, Mayor Cook Members absent: Joel Schwarze, Juli Neubarth Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Meeting called to order at 5:30 p.m. There was a quorum of members present. 1. Approve Minutes of November 18, 2010 meeting Motion made by McGraw, second by Brill to approve minutes. Unanimous approval. There was no meeting in December, 2010. 2. Airport Commission Chuck Brill (to 09/11, second full-term) Dick Freeman (to 09/12, first full-term) Juli Neuharth (to 09/13, first full-term) Doug McGraw (to 09/14, second full-term) Joel Schwarze (to 09/15, first full-term) Steve Cook (Council representative) Commission meetings are posted on the City Calendar on the website www.ci.hutchinson.mn.us 3. Review Updated Hangar Assignments Updated map — Olson provided the updated hangar map, based on the recent opening of Hangar 45. Discussion was held regarding potential changes to the rental agreement. 1. Opening paragraph: Add language to read: ... on a month by month basis "or by separate lease agreement ". a. This would allow flexibility in establishing lease periods. 2. Paragraph 1.2: Add language to read: ... maintain "equal or" majority interest in the aforementioned aircraft. a. This clarifies intent. 3. Paragraph 1.3: Add language to read: ... Not maintaining "equal or" majority interest in this aircraft may result in termination of this agreement. a. This clarifies intent. 4. Paragraph 5.4: Add language to read:... However, any sublease use must be "in compliance with paragraph 2.2 ", and any other use under as sublease will terminate ... a. Clarify use of hangar under seasonal subleases. 4. Operational Issues (Open Proiects) a) 2009 Airport Improvements — Hangar a. Final payment was made. $5,000 from KUL Contractors was collected to offset costs of moving the Life Link III trailer. The final report for this project should be finished in early 2011. 5. Future Proiects 2011 Airport Improvements — Crack sealing demonstration project was done for a cot of $4,700. Staff will be keeping an eye on the project to see if this repair method for crack sealing works. Staff has reported initial results /comments to Mn/DOT Aeronautics for their review. If successful, spray injection crack repair may be used to minimize use of AIP funds. South Taxi lane Ditch. Rescheduled for spring activity, due to budget. In the spring, staff will work with a contractor to lay and cover culverts so volunteer forces could haul materials. 6. Other Discussions/ New Business F.B.O. contract update. Olson provided the Commission with the latest FBO agreement. This agreement expires in April 2011. Olson was directed to have communication with the current FBO regarding intent and to advertise the contract opening. Saturday Night Car Cruisers have expressed interest in holding a static car show at the airport during Water Carnival weekend. Because that is the same weekend as the CAP fly - in/drive -in, Dick Freeman will find out if there is interest from the CAP in having the car show at the airport. At 6:40, a motion to adjourn was made by Freeman, second by Cook. Unanimous approval. NEXT MEETING: Regularly scheduled meeting: 02/17/11.