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12-17-2009 APM+HUTCHINSON AIRPORT COMMISSION December 17, 2009 5:30 p.m. Airport Arrival/Departure Building Minutes Members present: Chuck Brill, Doug McGraw, Dick Freeman, Juli Neuharth, Mayor Cook Members absent: Joel Schwarze Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Lyle Kratzke, TKDA Meeting called to order at 5:30 p.m. There was a quorum of members present. 1. Approve Minutes of November 19, 2009 meeting Motion made by Neuharth, second by McGraw to approve minutes. Unanimous approval. 2. Airport Commission Joel Schwarze (to 09/10, first full-term) Chuck Brill (to 09/11, second full -term) Dick Freeman (to 09/12, first full-term) Juli Neuharth (to 09/13, first full-term) Doug McGraw (to 09/14, second full -term) Steve Cook (Council representative) 3. Review Updated Hangar Assignments An updated map and updated priority list were provided indicating hangar tenants. Currently there are no hangars available. All hangars are currently rented. McGraw requested information about Skyview Dairy hangar 404 -06. McGraw also requested information regarding the potential rental of the Public Works hangar. Currently that hangar is required for storage of airport and City equipment. 4. Operational Issues (Open Proiects) a) 2009 Airport Improvements — Hangar Lyle Kratzke, TKDA and Olson presented information about the hangar project -to -date, including information received from the City Building Official regarding potential building code issues identified, including issues related to firewall and snow load. No decisions will be made regarding hangar construction until a written clarification is received from the Building Official identifying specific issues. b) 2010 Agricultural leases (Luthens, Rickeman) Olson recommend following: Considering the excerpt from lease document: Term. The term of this Lease is for 3 crop years commencing on the 1st day of February 2007 and terminating on the last day of November 2009. By mutual agreement, an additional tern may be granted., recommend an additional term for Skyview Dairy, using existing acreage calculations and also recommend additional term Rickeman to maintain integrity of the southern field. c) Hangar sale Olson reported that the Luthens private hangar is being sold to Tom Parker. The lease document states: "Transferring, subletting, selling: The tenant shall not transfer, sublet or sell any interest in this agreement or in the improvements located on the property without first obtaining the written consent of the City, which consent shall not be unreasonably withheld provided the proposed assignee, subtenant or purchaser can demonstrate the ability and sufficient business record that it can carry out the terms of this agreement and has not been in any situation or condition that the City finds objectionable. Failure to obtain written consent shall be sufficient grounds for terminating this agreement without obligation of the City to the tenant." A motion was made by Neuharth, second by McGraw to provide written consent to Brandon Luthens for sale of private hangar to Thomas Parker. Unanimous approval. 5. Future Proiects Pavement Maintenance — Olson reported on research being done to address transverse cracking. One of the options besides spray injection patching would be to mill out 3 feet at each transverse crack and replace the asphalt. Early estimates place material/labor costs for the runway around $70,000. South Taxilane Ditch. Olson reported that City Engineering staff is working on a design to fill south taxilane ditch using fill from hangar excavation. Drainage design is being verified this winter and City project should be ready in time for spring construction. 4. Other Discussions/ New Business At , a motion to adjourn was made by , second by Unanimous approval. NEXT MEETING: regularly scheduled for January 21, 2010