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11-19-2009 APM+HUTCHINSON AIRPORT COMMISSION November 19, 2009 5:30 p.m. Airport Arrival/Departure Building Minutes Members present: Chuck Brill, Doug McGraw, Juli Neuharth Members absent: Dick Freeman, Joel Schwarze Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Others present: Tim Miller, Andy Nissen, Shane Luthens, tenants Meeting called to order at 5:30 p.m. There was a quorum of members present. 1. Approve Minutes of September 17, 2009 & October 15, 2009 meetings Motion made by Neuharth, second by McGraw to approve September minutes. Unanimous approval. Motion made by McGraw, second by Brill to approve October minutes. Unanimous approval 2. Airport Commission Doug McGraw (to 09/14, second full -term) Joel Schwarze (to 09/10, first full -term) Chuck Brill (to 09/11, second full -term) Dick Freeman (to 09/12, first full -term) Juli Neubarth (to 09/13, first full -term) Steve Cook (Council representative) 3. Review Updated Hangar Assignments Olson distributed an updated map, priority list, and list of rental agreement, certificates of insurance, and registration verification. There is one open hangar available. 4. Operational Issues (Open Proiects) a) 2009 Airport Improvements — Hangar Discussion was held regarding change order 42 in the amount of $18,266. The change order consists of changes in electrical work to reroute wiring to avoid conflict with foundation walls($5,617). The change order also is for the a single -piece hydraulic door in lieu of a cable - operated bi -fold door ($12,649). Discussion was held regarding moving the trench drain in the building approximately 5 to 6 feet closer to the door so it is about 4 or 5 feet from the door entrance, rather than 10 feet. Considering the 2009 project costs and budget performance, it may be feasible to consider fuel pump improvements and /or some preparatory work for the south taxilane ditch improvements. b) 2010 Agricultural leases (Luthens, Rickeman) Olson reported that the leases with Skyview Dairy and Scott Rickeman are ending in 2009. Both leases have an automatic extension provision for the next 3 years. Commissioners intend to renew leases with both parties. The issue of the 10 acres rented by Rickeman was discussed. Commissioners directed Olson to keep the south field intact, but speak to the land owner of the field to the south to determine if that field could be rented by Skyview Dairy and be planted in alfalfa, which is a better crop around the airport, due to its cleanliness. 5. Future Proiects Pavement Maintenance — Olson reported that options continue to be considered for pavement maintenance on the runway to address transverse cracking. Conversations have been held with potential vendors of injection patching. November 19, 2009 Airport Commission Page 2 South Taxilane Ditch. Proposal to fill south taxilane ditch using some of the fill from the hangar excavation. Storage to the SE of south hangars off the taxilane. Drainage design to be verified and project to be designed prior to placing any soils. 6. Other Discussions/ New Business "Corvettes for a Cause" Cancer benefit. Memorial Day weekend 2010 (Sunday 8:00 am —12:00 am) as represented by Mr. Ron Cleland, 385 Ottowa Ave SE, Hutchinson (320) 587 -8437. Mr. Cleland presented before the Commission a plan to hold the benefit, which would include an autocross event on the runway and taxiway involving approximately 50 vehicles as participants, not including spectators — which would likely include an additional 25 to 50 cars. Mr. Cleland reported these types of events are held at other Minnesota airports. Commissioners felt this event, while for a good cause, would not be compatible with activities at Hutchinson Municipal Aiirport. Of particular concern were Helicopter Emergency Medical Services (HEMS) operations and holiday General Aviation (GA) traffic. Commissioners provided Mr. Cleland with some ideas about alternate locations. At 6:45, a motion to adjourn was made by McGraw, second by Neuharth. Unanimous approval. NEXT MEETING: regularly scheduled for December 17, 2009