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07-09-2009 APM+HUTCHINSON AIRPORT COMMISSION July 9, 2009 5:30 p.m. Airport Arrival/Departure Building Minutes Members present: Chuck Brill, Doug McGraw, Dick Freeman, Juli Neuharth; Mayor Steve Cook Members absent: Joel Schwarze Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Andy Nissen, tenant; Joe Dooley, tenant Meeting called to order at 5:31 p.m. There was a quorum of members present. 1. Approve Minutes of June 18, 2009 meetings Minutes from the meeting of June 18, 2009 were not available. 2. Airport Commission Doug McGraw (to 09/09, first full-term) Chuck Brill (to 09/11, second full -term) Juli Neuharth (to 09/13, first full-term) 3. Review Updated Hangar Assignments No hangar activity 4. Operational Issues (Open Proiects) Joel Schwarze (to 09/10, first full -term) Dick Freeman (to 09/12, first full -term) Steve Cook (Council representative) 2009 Project— A change order will be required from the bid relating to the sanitary sewer system for the building since the underground tank was removed. In conjunction with that change order, staff pursued options for expanding hangar dimension. Olson reported that staff had considered three options discussed at the June meeting. One option was to connect the building to the existing, hangar, the second to extend both the width and length of the building, and the third was to extend the width. No quote was received relative to connecting the hangar to the existing maintenance hangar because initial discussions with the bidder indicated the cost was unfeasible, considering available FAA funding. Two quotes were received related to extending building dimensions. Alternate 41 was quoted for waste system modifications and a 70' x 70' hangar with a 66' door. Quote received was for $19,748. Alternate 42 was quoted for waste system modifications and a 70' x 80' hangar with a 66' door. Quote received was for $52,251. Based on these quotes, alternate 42 was deemed feasible, based on available Federal funds, with a budget of: Project revenues City of Hutchinson AIP Funding City of Tracy AIP Funding transfer City of Hutchinson Total Project revenues: Project expenditures $340,000 (current) $ 89,665 (current, $93,000 avail.) $ 22,614 (collected through lease) $452,279 Engineering contract (pre- design, design) $ 64,000 Engineering contract (construction, post - construct) $ 45,000 Construction $274,681 Alternate #2 C/O (Waste & 70'x80' dimension) $ 52,251 Construction contingency (5 %) $ 16,347 Total Project expenditures: $452,279 Revised Project Schedule July 28 — City Council approves Change Order Alternate #2. Federal grant received. thru mid Aug — Review design/build project drawings /specifications, shop drawings, approve materials mid Aug thru Oct — Construction Sept thru Nov — Reimbursements received /Construction complete Dec to Mar ` 10 — Close federal grant Approval of the project remains contingent upon approval by federal and state authorities and upon funding (incl. receiving related federal funding, state grants, City commitments, etc). A motion was made by Neuharth, second by Freeman to recommend approval of the project, including Change Order Alternate 42 (Waste system and 70' x 80' hangar dimensions) in the amount of $52,251. Brill, Freeman, Nuebarth & Cook — Aye; McGraw — abstain. 5. Other Discussions/ New Business Minnesota 99's — The Minnesota 99's completed the painting of a compass rose on the apron. Their hard work was appreciated. At 6:00, a motion to adjourn was made by Neuharth, second by Cook. Unanimous approval. NEXT MEETING: regularly scheduled for August 20, 2009