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06-21-2007 APM+HUTCHINSON AIRPORT COMMISSION June 21, 2007 5:30 p.m. Airport Arrival/Departure Building Minutes Members present: Dave Skaar, Chuck Brill, Doug McGraw, Dick Freeman Members absent: Joel Schwarze Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Daryl Luthens, tenant; Julie Neuharth, tenant; Todd Walters, tenant; Tim Miller, Air Methods /Life Link. Meeting called to order at 5:34 p.m. There was a quorum of members present. 1. Approve Minutes of Mav 17 meeting Motion made by Brill, second by McGraw to approve minutes. Unanimous approval. 2. Review Updated Hangar Assignments Review latest map (w/ updates). There were updates since the last meeting. Since the last meeting, Ed Klima, M'Cloud Aviation vacated Hangar 3 -8. Using the priority list, the hangar was assigned to Fuzzy Flyer (Karl Heisel). Karl Heisel vacated Hangar 2 -5, moving to Hangar 3 -8. Using the priority list, Hangar 2 -5 was offered to Julie Neuharth. Julie Neuharth vacated Hangar 1 -12, moving to Hangar 2 -5. Review latest priority list. Commissioner Freeman indicated that M'Cloud Aviation (Ed Klima) 07 -01 -86 should be removed. He also noted that Jeffrey Lux 05 -01 -05 should be removed. Staff will remove these names as they both indicated they would vacate their hangars. Currently there are six open hangars available. 3. Operational Issues 2007 Airport Improvements — Airport Layout Plan. Commissioners asked Olson to invite Lyle Kratzke, TKDA, to the July 19, 2007 Airport Commission meeting to discuss the ALP. Of particular interest is the likelihood that a modest runway extension or displaced threshold could be added. 4. Other Discussions/ New Business a. HAM radio club activities scheduled for this weekend. This is an exercise using HAM radios to establish communications during an emergency situation. The HAM radio club will be setting up their equipment for a period of 24 hours on Saturday June 23 and Sunday June 24. They have made contact with other airport tenants to let them know about their exercise. If there are any problems, the contact will be John Olson at 583 -8145. b. Water Carnival /Fly -in Debriefinu. Commissioners thanked the CAP, Hutchinson Aviation, Life Link III and others that participated in or had their operations affected by the pancake breakfast and pork chop dinner. There were reports that the event was successful, even though aircraft counts were down from last year's, due to windy conditions. c. Glencoe Airport. Olson updated Commissioners on the resolution for support of Glencoe Municipal Airport's request to be included in the NPIAS. Gaining that status would allow Glencoe to access federal funding through their AIP program. Airport Commission Minutes June 21, 2007 Page 2 d. Regional Airport. Commissioners also discussed the possibility of a regional airport. Most Commissioners believed that if the Highway 15 corridor is improved, that would allow the airport in Hutchinson to expand to the point where this airport could serve as a regional. Commissioners acknowledged the other transportation assets in the area, such as the Highway 15 corridor from Fairmont to St. Cloud (190 to I94), as well as the developing 4 -lane east -west route, Highway 212. With a bypass around Hutchinson for Highway 15, the Hutchinson Airport could be easily expanded and be used for a regional airport. Commissioners felt this made sense, compared with other areas in the county. The Hutchinson airport lays in close proximity to the industrial and population center of the county, has better potential access to utilities, and it seems more likely that airport land could be developed to offset some potential costs of expansion. Budget. Olson reported the City was likely to experience significant revenue decreases. The City has lost around $200,000 of Local Government Aid, another approximately $200,000 of engineering revenues on top of a budget that was already over $200,000 behind the parameters set by the City Council. This puts 2008's budget on par with the budget from 2003, when it was necessary to cut approximately 14 positions. Commissioners reviewed the budget, identifying potential increases in revenue for hangar rentals. The revenue increases would likely be modest, as there was already a significant increase in 2007. Commissioners looked at the top 3 expenses, which were, in descending order, utilities, vehicles /equipment, and personnel. Personnel costs are about as low as they can be, considering the amount of area required to be maintained. Vehicle /equipment costs could potentially be slightly lower for fuel and maintenance, assuming that the level of service is reduced drastically. The primary uses for utilities are for airfield lighting and heating of various buildings. One potential cost saving measure, provided there could be grant money secured, perhaps as part of the Utilities Commission energy conservation program, would be installation of LED lights. Another potential cost saving measure would be introduction of alternative fuel heating in the buildings (e.g., corn stove, wood, etc.). Any of these measures, however, would require initial funding. f. Fuel Systen2. A discussion was held regarding the condition of the Avgas hose. The hose has deteriorated significantly and is worn through the protective outer layer in several spots. This condition is exacerbated by exposure to weather and sun. For safety reasons, the Commissioners had asked staff to look for options. The cost of the hose is expected to be approximately $1,500, but that would not take care of the exposure issue, so it was recommended the hose be housed on a reel, up off the ground. A motion was made by Freeman, second by Brill to purchase a replacement hose and hose reel for the Avgas tank for $4,084 from Westmor Industries, LLC. Unanimous approval. g. Miscellaneous. i. Janet from Life Link III requested to be on the mailing list for airport information. She would plan to represent Life Link III at Airport Commission meetings. ii. Diesel for the mowers needs to be filled. iii. Staff was directed to put "No Parking" signs /pavement markings on the apron by the main entrance to the Arrival/Departure building, and along the roadways to aprons, and in front of the CAP building. iv. When the Avgas reel and hose are installed, Westmor should be directed to slow the rewind on the Jet A hose. The reel is moving to quickly and could be a safety hazard if someone were to catch their leg on the hose or dispenser during rewinding operations. V. Staff was asked to review a potential request for a leasehold improvement in Hangar 3 -8 vi. Staff was asked to remove approximately 3 buckets of salt from Hangar 2 -5. At 6:38, a motion to adjourn was made by Freeman, second by Brill. Unanimous approval. NEXT MEETING: July 19, 2007 at 5:30 p.m.