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12-21-2006 APM+HUTCHINSON AIRPORT COMMISSION December 21, 5:30 p.m. Airport Arrival/Departure Building Minutes Members present: Dave Skaar, Chuck Brill, Doug McGraw, Dick Freeman Members absent: Joel Schwarze Others Present: John Olson, City of Hutchinson; Karl Heisel; George Lohtka; Daryl Luthens; Todd Walters; Julie Neubauer; Joe Dooley, pilots Meeting called to order at 5:32 p.m. There was a quorum of members present. L. Approve Minutes of November 16, 2006 meeting Motion made by Freeman, second by McGraw to approve minutes. Unanimous approval. 2. 2006 Airport Improvements — T- Hangar construction 1) Olson updated Commissioners on project progress to date. The foundation concrete and electrical conduit is completed. Much of the framing is complete. The contractor has submitted a schedule as follows: a. Structural steel: December 18 to December 22 b. Cladding, roof, exterior wall, doors, interior walls: January 2 to January 12 c. Electrical: January 8 to February 2 d. Certificate of Occupancy: February 5 2) Identification of potential issues: a. The contractor expressed that this schedule would be subject to weather conditions. Olson mentioned that all parties involved in snow removal at the airport must be aware and use extra care to protect the construction site during snow removal. 3. Close -out of existing federal projects 1) 2005 — All but Electrical portion has been completed. Expecting a partial billing on a portion of the electrical project that is done. Siemens is sizing a ferro- resonant regulator. Quade's has supplied them with appropriate lighting system data, and engineers at Siemens are comparing the supplied information to ensure the regulator is of an appropriate size. When the regulator is sized, the products will be shipped for installation. 4. Review private and /or commercial operations activity 1) FBO — there were no reported issues with Hutchinson Aviation. 2) Life Link III — there were no reported issues with Life Link III. 5) Other Discussions 1) Capital Improvement Plan. Because of the existing balance of Federal AIP funds, the following 5 -year CIP was discussed: a. 2007 — Airport Layout Plan (ALP) update, including airport zoning and study of location of future hangars relative to GPS approach. b. 2008 — Apron expansion c. 2009 — Pavement improvements (runway, taxiway) d. 2011 - Hangar 2) Existing hangar ( #3 -6): a. Hangar #3 -6 was assigned to Todd Walters. Motion by McGraw, second by Skaar. Unanimous approval. b. Commissioners requested that City staff send a letter to all hangar tenants to learn if they would like to move from their existing hangar when the new hangar is completed and ready for occupancy. The letters are to be returned to the City in time to compile the results and have them ready for the next Airport Commission Meeting. Commissioners stated they intended to begin the process of assigning hangar spaces, based on the responses received and the new policy. The next regularly scheduled meeting is proposed for Thursday January 18, 2007. 6) New Business 1) Recommend awarding agricultural lease. A motion was made by McGraw, second by Freeman to recommend lease be awarded to Skyview Dairy, Inc. Unanimous approval. 2) Chair Dave Skaar informed the Commission of an opportunity to learn about the Open Meeting Law hosted by the Hutchinson Leader. The meeting will be held at 9:30 on Thursday January 11 at the City Center. Skaar invited Commissioners to attend. He reminded them to RSVP to Mellissa Sullivan at the Leader by Tuesday January 9. 3) Olson was instructed to put the Airport Commission meetings on the City calendar. Meetings will be scheduled for the 3 d Thursday of the month at 5:30 p.m. at the Airport Conference room. At approximately 6:45, a motion to adjourn was made by McGraw, second by Freeman. Unanimous approval. NEXT MEETING: scheduled for Thursday January 18, 2007