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10-19-2006 APM+HUTCHINSON AIRPORT COMMISSION October 19, 2006 5:30 p.m. Airport Arrival/DeparWre Building Minutes Members present: Dave Skaar, Doug McGraw, Dick Freeman, Joel Schwarze Members absent: Chuck Brill Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Joe Dooley, Tim Miller, John Miller, Julie Neuharth (pilots) Meeting called to order at 5:35 p.m. There was a quorum of members present. L. Approve Minutes of September 28, 2006 meeting Motion made by McGraw, second by Freeman to approve minutes. Unanimous approval. 2. Airport Commission Appointment. City Council reappointed Chuck Brill to the Commission at the October 11 City Council meeting. Chuck's term expires September 2011. 3. 2006 Airport Improvements — T- Hangar construction Olson updated the Commission regarding progress on the project to -date. Shop drawings have been submitted and reviewed. The building permit has been issued. Anticipate concrete work to begin the week of October 23. Olson reported there were some required change orders for the project. The first change order addressed installation of a wrap - around grade beam at door entrances to the utility rooms. The beam is strung from pillar to pillar under the entrances to the utility rooms to avoid settling issues at those doors. The cost is estimated at $4,665. The second change order is for installation of additional pedestrian door to comply with code for accessibility. The cost is estimated at $1,172. There were no other potential issues identified. 4. Close -out of existing federal proiects Olson reported that for the 2004 federal project, the last engineering bill was submitted for payment. For the 2005 federal project, all but the electrical portion has been submitted for payment. Motion made by McGraw, second by Freeman to recommend the City Council terminate the contract with Quade Electric, Inc. and find another qualified contractor to complete the work. Unanimous approval. 5. Review Drivate and /or commercial operations activit After discussion regarding the lease with Life Link III, Commissioners agreed the lease should include provisions that Life Link III install a concrete pad off the existing apron and an underground electrical connection for the helicopter. The lease is to also include provisions to allow installation of appropriate aircraft monitoring devices so Life Link III can comply with recommendations outlined by accreditation organization. recommended. Life Link III will need to put in a web -cam system to monitor the aircraft 24/7. The new lease should reflect that. 6. Other Discussions A copy of the most recent financial statement provided by the City's finance department was distributed 7. New Business Olson presented a draft hangar policy for consideration. Commissioners agreed the draft should include allowing existing hangar tenants to have first opportunity to for available hangar space, with priority given to tenants with greatest longevity. Commissioners agreed the draft policy should identify distinctions between individuals and entities other than individuals, such as partnerships, flying clubs, corporations, etc. Commissioners agreed the draft policy create only one waiting list for hangar space. Olson and City staff will be working on a draft policy. The draft policy will be distributed to Commissioners and will be addressed at a future meeting. Freeman noted two lights, one on building #3 and one near the fueling site need to have bulbs replaced. Motion to adjourn at 7:05 made by Schwarze, second by Freeman. Unanimous approval. NEXT MEETING: Tentatively scheduled for November 16, 2006 at 5:30