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05-14-2001 APM+HUTCHINSON AIRPORT COMMISSION May 14, 2001 5:30 p.m. Arrival/Departure Building Minutes Members present: Dave Skaar, Jim Faber, Chuck Brill, Doug Kephart Members absent: Robert Hantge Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; There was a quorum of members present. Minutes of previous meetings were not available to be approved due to a lack of a quorum. Old Business: Restroom — The restroom in the oldest hangar was closed during the winter. Commissioners requested that all parties having activities at the airport provide portable toilets for their events. New Business: Civil Air Patrol — The Hutchinson Civil Air Patrol will be hosting an event on May 18 and May 19, 2001. Facilities: Hangars — Discussion was held regarding the condition of the various hangars, proposed maintenance on hangars, and a proposed new hangar rental agreement. Condition of hangars. Olson informed the Commissioners that an inspection of the hangars would be done. Lubrication of doors and other routine maintenance tasks would be completed during the summer months. Maintenance on hangars. Several door seals are missing or broken. Hangar #3 is settling, especially on the east side. Three hangars in hangar #3 have significant flooding problems, which could likely be corrected with an asphalt overlay. Olson and City staff will investigate the potential for asphalt overlay inside the three hangars. Commissioners requested that City staff provide lubrication to hangar doors, as most pilots do not have ladders high enough to access the upper rollers. Hangar Contracts. Commissioners requested that the proposed new hangar rental agreement specifically state that the City is not providing insurance coverage for anything other than aircraft and aircraft parts stored in hangars. Commissioners did agree, however, that up to three non - aircraft vehicles, not covered by the City's insurance, could be stored in hangars at the tenant's risk, provided batteries are disconnected. Commissioners also agreed that appliances could be stored in the hangars, but if used in a hangar, no extension cords could be used and the tenant would have to pay a $10 per month surcharge for electricity. Electrical wiring to the appliance's location would be the responsibility of the tenant. Olson will work with the City Attorney and provide updated draft copies to the Commissioners for their review. Arrival/Departure Building — Olson reported that utility use during winter 2000/2001 was within guidelines expected by the building's architect. Several potential energy efficiency projects were discussed. Olson will investigate the possibility of building a windbreak for the front entrance door, as well as the access door on the northeast corner of the FBO shop. As part of the windbreak for the northeast door on the FBO shop, a vestibule over the door and protection of the air conditioning units will be considered. Parker reported that the H.V.A.C. system is set up to hold a constant temperature in the building. That means, on many occasions, that the air conditioner and heater may both be working to hold the constant temperature. On some occasions, when neither heat nor air conditioning is needed in the building, both the air conditioner and heater will engage just to keep a constant temperature. This was considered wasteful and Olson was directed to contact a HVAC engineer or contractor to try to solve this issue. Airport Advisory Commission Minutes May 14, 2001 FBO Shop — Parker requested that the City consider installation of additional insulation in the FBO shop. Parker requested that the City at least considers purchasing the materials, and Parker would supply labor. Olson will work with Parker regarding insulation in the shop. Commissioners gave Parker permission to install a UL listed/OSHA/EPA approved waste oil burner in the FBO shop. Parker will use waste oil from his aircraft maintenance activities to provide supplemental heat to the shop. Parker requested that a gas meter be installed in the shop to more accurately determine utility costs for the shop. Commissioners agreed that installation of the gas meter would be the most accurate and fair way to determine costs. Potential Development — Olson reported that he had been working with Jeff Brenhaug of Hutchinson on potential private development at the airport, but had not heard anything for several weeks. Olson will report any future activity. Insurance Requirements — Commissioners agreed that routine inspection of hangars, contents, and activities in the hangars would be the best method to control potential hazards in the hangars. Inspections will require that two parties be present, however, to avoid potential improprieties. Capital Improvement Plan: 2001— 2006 Capital Improvement Plan — Olson presented copies of the 2001— 2006 capital improvement plan (CIP) to the Commissioners. For the three years beginning in 2001, FAA funding for several projects will likely be available through the new Airport Improvement Program (AIP). Hutchinson is eligible for AIP funding in the amount of $150,000 per year for 2001, 2002, and 2003. The CIP presented accounts for the potential AIP funding. AIP funding is conditional upon the federal congress approving appropriations for each of the remaining two years. The grant for 2001has already been submitted for crack sealing the runway and taxiway and for purchasing a wheel loader, with wing, bucket and plow for snow removal. General Discussion F.B.O. Contract — There is currently no FBO contract, but the City has proposed that the following major areas of the contract be addressed: 1) Consideration: Parker would pay $0.88 per square foot for the FBO shop, which is the current rate for hangar space. The City would credit $0.67 per square foot for various services provided by Parker that benefit the City. The resulting consideration would be $100 per month or $1,200 per year. 2) Utilities: Parker would be responsible for all utilities consumed by his operations in the FBO shop, including but no limited to: heat, electricity, and garbage 3) Fuel: Parker would be responsible for all activities related to purchasing and selling fuel. The City would own, and maintain the fuel system infrastructure. 4) Term: The contract would be for three years, but would automatically renew in three year terms upon approval of the Airport Advisory Commission and subsequent action by the City Council. The three - year terms could be applied for at any reasonable time. Olson will work with the City Attorney to prepare a draft agreement to be presented to Commissioners for review Alternative Energy Sources for the Airport — A discussion was held related to the potential for alternative energy sources that could be installed at the airport to augment the current system. Wind power and solar power were discussed as the two most viable alternative energy sources for the airport. Olson will continue to investigate their potential at the airport. The meeting adjourned at approximately 7:10 p.m. Neat meeting: Tentatively set for August 20, 2001 at 5:30 p.m. at the Arrival/Departure building. Topics for the meeting will be: Budget, FBO Agreement, Hangar Rental Agreements.